RECRUITMENT OF ONE (01) SENIOR FINANCIAL OFFICER (M/F) BASED IN NGAOUNDERE FOR THE PROJECT “DEVELOP, IMPLEMENT, AND SUSTAIN HIGH-QUALITY COMPREHENSIVE FACILITY AND COMMUNITY-BASED HIV 95-95-95 CASCADE ACTIVITIES FOR CHILDREN, ADOLESCENTS, AND ADULTS IN CAMEROON UNDER THE PRESIDENT’S EMERGENCY PLAN FOR AIDS RELIEF (PEPFAR)” WITHIN ACMS ACMS
in brief!
The Cameroonian Association for Social Marketing (ACMS) is a non-governmental organization under Cameroonian law whose main mission is to improve in a sustainable and measurable manner the social situation of the Cameroonian population and to promote health. Thus, ACMS works in cooperation with the government and its partners in the public and private sectors to deliver high-quality health programs, reaching all populations in need. For over twenty-five years, ACMS has been providing the Cameroonian population with comprehensive, evidence-based public health interventions, including programs in reproductive health, malaria, and HIV prevention, among others.
Join us!
The Cameroon Association for Social Marketing (ACMS) is seeking candidates for the position of Senior Financial Officer (M/F) based in Ngaoundéré.
What are we recruiting?
The Senior Financial Officer will be in charge of all financial activities of the project, including control, planning, budgeting, and reporting. He will work under the supervision of the Financial Director and the Principal Investigator with the following main responsibilities:
Essential functions:
R1: Control
Ensure ACMS’ accounting compliance with OHADA provisions and principles;
Develop and implement ACMS’ accounting systems and procedures;
Ensure the completeness of the recording of financial transactions of ACMS programs and projects in the software used by ACMS;
Supervise and develop procedures for controlling the compliance of the Project’s accounting documents;
Facilitate any internal and external audit conducted for the project;
Supervise and control the quality of financial processes and systems, maintenance of tables such as exchange rate tables.
R2: Treasury and Cash
Ensure control of accounts and payment of debts to suppliers of goods and services;
Supervise cash transfers and other operations in the cash journal;
Ensure that expenses are convincing and adequately justified;
Ensure monitoring and compliance of banking operations;
Ensure permanent availability of resources necessary for the proper functioning of the project in bank accounts and cash registers;
Ensure that bank accounts and cash registers are reconciled on time.
Ensure the organization and management of the financial department;
Ensure responsibility for maintaining accounts in accordance with accounting, tax and social rules, from the entry of accounting documents to the presentation of financial reports and other legal declarations;
Coordinate and control the accounting applications and procedures of the various departments;
Ensure the interface with external contacts to prepare summary accounting documents (banks, etc.);
Supervise the preparation and monitoring of budgets, and diligently schedule expenditures;
Analyze and consolidate the project’s financial data on time;
Produce periodic reports and financial statements on activities carried out and evaluate the actions to be carried out by the project;
R3: Budgeting and Forecasting
Supervise the preparation of the project’s monthly, quarterly and annual cash budgets;
Prepare the project’s monthly supply requests in accordance with the various Works plans made available;
Ensure that the orange money accounts and the bank accounts of the various offices are replenished for the payment of the actors implementing the activities in the field on the one hand and the operation of the offices on the other hand;
Supervise the preparation and monitoring of budgets, and diligently schedule expenditures;
Analyze and consolidate the financial data of the Project on time;
Produce periodic reports and financial statements on the activities carried out and evaluate the actions to be carried out by the project;
Support financial planning;
Proceed with the liquidation of project expenses.
R4: Financial Report
Supervise and control the quality of monthly closing processes and the preparation of financial reports, namely bank reconciliation statements, various internal reconciliations, reconciliations of auxiliary accounts and non-auxiliary accounts;
Conduct the monthly review of balance sheet accounts, income tax returns, donations and contracts, customer accounts/supplier accounts, etc.;
Prepare or review the various financial reports of donors on time;
Prepare and submit on time complete and reliable financial reports of the project to the ACMS Financial Director and the Principal Investigator of the program for review before sending to donors and all concerned entities;
Collect, coordinate and verify the accounting data of the Project as well as those of the sub-recipients;
Regularly establish and present in standardized form the financial reporting documents to the donor (monthly situation, quarterly, semi-annual and annual financial reports, etc.);
Ensure responsibility for keeping the accounts in compliance with accounting, tax and social rules, from the entry of accounting documents to the presentation of financial reports;
R6: Management of the project’s purchasing and administrative process
Ensure the establishment of purchasing ethics rules;
Ensure the interface between suppliers and ACMS;
Monitor market developments, launch calls for tenders;
Ensure ongoing dialogue with our suppliers and partners;
Negotiate major purchases, define a framework contract with suppliers and manage all aspects of contracts;
Review supplier reports and financial statements and assess their overall situation (supplier risk assessment).
Monitor the project’s vehicle fleet and equipment and furniture and submit a monthly report to the Finance Director;
Ensure monthly inventories of project fixed assets in the regions are carried out;
R5: Personnel and Performance Management
Supervise and develop the project’s finance department staff;
Implement the ACMS annual performance evaluation policy and procedures, prepare and monitor individual objectives for each member of the finance department staff under his supervision;
Develop succession plans to ensure the department maintains a high-performance level in the event of the departure of a project finance department staff member;
R6: General
Develop training and support programs in finance and accounting to achieve the organization’s objectives for continuous development of financial management performance;
Assist the project in reviewing donor contracts and other financial commitments; identify potential issues on account statements and report them to the CFO;
Assist the CFO in preparing responses to audit reports, in planning and implementing recommendations.
Qualifications and skills required:
Hold a degree of at least BAC +5 in Accounting and Finance or any other related field;
Have at least 7 years of experience in accounting and financial management of projects and programs funded by international donors;
Have a minimum of 3 years of experience in accounting and financial management of programs and projects funded by USAID and CDC;
Have a very good knowledge of IT tools, particularly the Office suite (Microsoft, Word, Excel, etc.); knowledge of common accounting software, particularly SAGE would be an asset;
Have a good knowledge of accounting techniques with adequate use of IT resources;
Have knowledge of the rules and procedures for disbursement and replenishment of special accounts.
How to put together your application file?
A cover letter;
A detailed curriculum vitae (CV)
Photocopies of required diplomas. A verification of Diplomas will be carried out for the successful candidate;
A Criminal Record Extract No. 3
Photocopies of documents that justify the candidate’s experience, (Certificate, employment, work certificate, or any other related document).
References will be required. The successful candidate will have to pass a background check.
Your application file:
Complete files will be sent only to the following address: CM_recrutement@acms-cmr.org
Our employment policy
ACMS is an equal opportunity employer and encourages qualified applications from people of all genders.
Only pre-selected candidates will be contacted.
ACMS reserves the right to recruit at a lower level or on the basis of a modified job profile.
The successful candidate will have to pass a background check.
Civil servant candidates must be in good standing with their administration before signing the final employment contract with the ACMS
Key information on the position:
Type of contract: Permanent, Permanent contract linked to the project Level of the position: 10th category, from the tertiary sector II of the
National Collective Agreement for Commerce
Place of work: Ngaoundéré
Type of position: Intermediate
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