*02 PROCUREMENT ASSISTANTS FOR AN INTERNATIONAL PROJECT AT SAFECARE Project -Cameroon*

Shwari Health Cameroon is a locally registered organization with a vision to ensure the provision of quality, effective and innovative evidence-based solutions to address health systems challenges within the health sector in Cameroon and beyond with a special focus to children and adolescents. To achieve this, Shwari Health Cameroon uses proven community strategies to identify HIV infected children and adolescents, refer them to health facilities for initiation on treatment, support and accompany them through treatment to ensure they remain in care and achieve viral suppression. Our mission is to be one of the most sought-after implementations science associations in Cameroon that uses evidence-based strategies to effectively cover the ‘Know-Do’ gaps in the provision of health services. We aim to achieve this through the application of modern evidence generation and synthesis methods to understand operational contexts so as to devise strategies that could make the implementation efforts more effective and efficient.

SHWARI Health Association, in partnership with Georgetown University’s Center for Global Health Practice and Impact (CGHPI), the Government of the Republic of Cameroon’s Regional Technical Groups (RTGs), will be implementing a project titled SAFECARE-Cameroon, which is a 5-year CDC/PEPFAR-Funded project. SAFECARE-Cameroon’s goal is to develop, implement, and sustain comprehensive facility and community-based HIV services for children, adolescents, and adults in Cameroon in PEPFAR supported regions of the country and support the country to fast track its progress to achieve HIV epidemic control. As a result, SHWARI Health Association Cameroon (SHAC) is recruiting for the following program implementation positions. All prospective candidates must be fluent in French and working knowledge of English. These positions will be based in Yaoundé or Bertoua.

SHAC Office Positions

Position:        Procurement Assistant, SAFECARE Project -Cameroon
Reports to:        Procurement Specialist
Location of work:    Yaoundé or Bertoua, Cameroon
Number of positions:        02
Position Overview:    This position will be expected to facilitate procurement requirements for quality and consistency of purchasing documents, solicitations, and procurement contracts issued by the organization and in line with organizational procurement rules.  This position will be responsible for conferring with program staff to determine purchasing needs and specifications, prepare periodic reports related to purchasing and inventory control, and maintain contact with vendors regarding orders and merchandise.  This position will also assist the Procurement Specialist in preparing Request for Quotes, Bid Analyses, and Purchase Orders, among others.

Essential Functions
•    Assist the Procurement Specialist in facilitating the procurement of health products and services that will support the implementation of the project for uninterrupted access to health commodities and other procurements.
•    Obtain quotes and research prices for procurement of goods and services.
•    Develop and manage relationships with vendors (including performing relevant assessment and due diligence) to ensure that all procurement of goods and services are of the highest quality that meets US Government regulations.
•    Support programmatic staff to complete RFQ- Request for Quote, PRF- Purchase Requisition Form, PO – Purchase Order & GRN- Good Received Note for procurement services.
•    Prepare purchase orders (PO) to contracted service providers for smooth implementation of services in line with Georgetown University procurement policies.
•    Conduct annual on-site inventory and prepare inventory listings to include the location and status of all equipment.

•    Receive, inspect, and distribute purchases and commodities to appropriate staff.
•    Positively contribute to a work environment that emphasizes teamwork, respect for differences, and accepting and giving constructive feedback.
•    Perform other duties as may be assigned that are considered necessary to achieve success and which are consistent with the overall nature of the contract and work plan.

Qualifications and Experience
•    Minimum of 3-4 years of relevant experience in procurement of goods and services with International Non-Governmental Organization, especially in the health sector preferred; USG experience a plus
•    Degree in Supply Chain Operations, Management, Procurement, or relevant degree desirable but not mandatory
•    Experience engaging with local and international vendors on procurement of goods and services
•    Knowledge of purchasing methods and procedures, as well as record keeping methods and procedures
•    Knowledge of supplies and materials utilized in office, technical, or maintenance operations
•    Able to uphold and respect procurement ethics and to conduct activities with integrity
•    Proactive, with positive problem-solving approach and attention to detail
•    Good interpersonal and team-working skills
•    Ability to communicate in French fluently; ability to communicate in English will be an added advantage but not mandatory
Work Environment
SHWARI Health Association Cameroon (SHAC) /Context / Required competencies
Core values
•    Commitment: Actively contributes to achieving organizational goals
•    Diversity: Respects others and values their diverse perspectives and contributions
•    Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
•    Accountability: Takes responsibility for own action and delegated work
Core competencies
•    Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
•    Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment

•    Planning: Works towards the achievement of goals in a structured and measured manner
•    Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
•    Initiative-taking: Proposes and initiates new ideas, activities and projects
•    Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
•    Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
•    Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
•    Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Instructions for Submitting Applications:
1.    All applications should be submitted electronically at: https://forms.gle/zFso5waZkTf716JG6
2.    Please mention in the subject line of the email the position for which you are applying.
3.    Applications should include 3 references that are familiar with applicant’s work experience preferably in the last 3-5 years. References should include contact information including daytime phone and e-mail address.
4.    All applications should include a cover letter that details one’s suitability for the job highlighting key functional areas, expected qualifications and experiences.

5.    Candidates should attach a 3-page CV/Resume that highlights one’s key achievements in areas relevant to the job
6.    Job related stated qualifications and experience are the basic minimum requirements that each applicant must meet to be considered for interviewing.
7.    All applicants should include daytime phone contact information.
8.    Deadline for application is September 10th, 2024, 5 PM Cameroon Time.

Applications received after the deadline will not be considered.

SHWARI Health Association Cameroon (SHAC) is an equal opportunity employer and encourages all qualified persons to apply regardless of gender, ethnicity, or any other status variable.

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