JOB DESCRIPTION
Position: Administrative and Financial Assistant, CoSMO Project

Employer: National Episcopal Conference of Cameroon (CENC)
Supervisor: Finance Officer, CoSMO Project
City, Country: Zone I (Bafoussam), Zone 2 (Douala)
Number of positions: 02, as indicated above

 

 

 

Expected start date: January, 5h 2023 (contingent on funding)
Duration of the project: 5 years (2023-2028)
Duration of Contract: 12 months (With possibility of extension)
Desired start date: 05 January 2023 (subject to funding)
Project duration: 5 years (2023-2028)
Duration of contract: 12 months (with possibility of extension)

ABOUT THE CENC
The National Episcopal Conference of Cameroon (CENC) is the seat of the Catholic Church in Cameroon, where the promotion of human dignity is at the center of the concerns of the Sustainable Development Goals. The CENC works to ensure the dignity of the human being, the common good, the subsidiarity and the solidarity of all humans. The development work of the CENC in Cameroon is accomplished through access to quality education, health, the promotion of the commitment of the faithful to the reduction of inequalities and the empowerment of vulnerable groups.

 

 

SUMMARY OF THE CoSMO PROJECT
The CoSMO (Consolidating Systems and Services for the Management of Orphans and Vulnerable Children) project is a 5-year, approximately US$33 million project funded by the President’s Emergency Plan for AIDS Relief (PEPFAR) through the United States Agency for International Development (USAID). It will cover at least 68 health districts in the 10 regions of Cameroon. The program will be implemented by a consortium of local organizations led by the National Episcopal Conference of Cameroon (CENC) from January 1, 2023.
The OVC (Orphans and Vulnerable Children) program addresses the challenges of the sustainable care of OVC by strengthening the capacities of the Government of the Republic of Cameroon (GRC), civil society, communities and households to provide care and quality support to children infected and affected by HIV in Cameroon. Under the leadership of CENC, sub-recipient partners, the Government of Cameroon and other stakeholders will work collaboratively to reach approximately 65,000 OVC and their families in health districts across the country with high HIV burden. The program consists of HIV prevention and case-finding activities for OVC, as well as
postal: BP: 1963

 

 

Under the supervision of the Finance Officer, the Administrative and Financial Assistant will be responsible for managing all financial matters of CosMO sub-recipients and implementing partners in a particular zone as well as zone offices . Zone I will include the North West, West and South West regions and Zone 2 will include the Littoral and South regions.

Complete standard financial documents (vouchers, transfer requests, checks, etc.) following prescribed guidelines and distribute as required.
Provide administrative support in processing financial transactions.
Prepare, type, photocopy and scan related documents. File accounting documents and financial reports as directed. Compile supporting documents (liquidation/receipt file) to support the processing of financial transactions. Communicate with staff, sub-recipients, partners, vendors to follow up on required documents.
Maintain the project asset inventory sheet, and ensure that this sheet is up to date. Ensure the administrative management of the staff and the site.
Ensure the financial and accounting management of his area
Keep the cash register and the cash journal up to date; and provide a cash balance report at the end of each week.
Perform data entry for recording financial transactions, after validation by the supervisor.
Ensure the recording of all financial and accounting transactions according to the chart of accounts in order to prepare the monthly financial report to be sent to the finance team at the central level with all the justifications.
Be the focal point for the processing of the monthly bank reconciliation statement in order to transfer all the supporting documents concerning the control of this banking information at the central level.
Be the focal point for the processing of the monthly cash reconciliation statement in order to transfer all supporting documents regarding the control of this cash information to the central level.
Maintain various financial documents (e.g. blank or unissued checks, fuel coupons, etc.)
Manage project vehicles and generators.
Collect the waybills at the end of each month and send them to the logistics team in Yaoundé.

 

 

 

MINIMUM QUALIFICATIONS
Education and experience
Bachelor’s degree in finance or any other related discipline.
Minimum of 03 years of professional experience
• Work experience in an NGO will be an advantage
• Knowledge of TOM2PRO will be a definite advantage.
• Experience in HIV/AIDS projects/programs is a plus, preferably OVC projects and USAID/PEPFAR experience in general. Knowledge of the use of Microsoft Office software.

• Versatility
• Training and facilitation skills.
• Attention to detail, accuracy and timeliness in carrying out assigned responsibilities.
• Proactivity, orientation towards results and service.
• Ability to work under pressure.
• Must be bilingual with a working knowledge of English and French. Regular trips to areas.

Oversight: None
Internal: CENC/CoSMO Project Finance and Operations staff
External: CoSMO Project Sub Recipient- Implementing Partners, other zonal service providers.

They are anchored in the values, the guiding principles, the mission of the Catholic Church and of the CENC. They are required of each staff member to fulfill their responsibilities and achieve the desired results. These are:
Respect for the dignity of the human person
Respect for the common good
Respect for the principle of subsidiarity Respect for the principle of solidarity
Trust in all relationships
Professional fulfillment
Partnership
Responsibility
Integrity
Responsibility and management
Strategic
thinking Disclaimer: This job description is not an exhaustive list of the skills, efforts, tasks and responsibilities associated at office. NCPC’s talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. NCPC is an equal opportunity employer.
HOW TO APPLY
Files MUST include:
I . Motivation letter addressed to the Secretary General of the CENC;
2. Maximum page CV,
3. List of at least 3 references, one of which must be a leader of a religious/denominational community
4. Proof of relevant academic/professional qualifications
5. Proof of work experience.
You can apply by sending your applications to the following address: recruitment@necc-cenc.org
Mentioning “Finance and Administrative Assistant- CoSMO Project and specifying the area” in the subject line.
Deadline for receipt of applications: 15/12/2022 at midnight Cameroon time.
postal: BP,: 1963: 7624 Avenue
222314910 Far 222314915
–

CEN
Incomplete applications or applications received after the deadline will not be considered.
Applications from women are encouraged.
This position is reserved for Cameroonian nationals only.
Only the preselected candidates will be contacted.
NB: In applying for this job, the candidate should understand that NCPC protects human life at all costs and will require the candidate to do the same if recruited. NCPC also requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation and trafficking.
postal code: BP: 1963: 7624 Avenue
Tel.: 00 (237) 22231 1592-222314910 Fax: 49 15
VNIe –

JOB DESCRIPTION
Position: Finance and Administrative Assistant, CoSMO Project
Employer: National Episcopal Conference of Cameroon (NECC)
Supervisor: Finance Officer, CoSMO Project
Town, Country: Zone I (Bafoussam), Zone 2 (Douala)
Number of positions: 02, As specified above
Expected start date: January, 5h 2023 (contingent on funding)
Duration of the project: 5 years (2023-2028)
Duration of Contract: 12 months (with possibility of extension)
ABOUT NECC
The National Episcopal Conference of Cameroon (NECC) is the Head Quarter of the Catholic Church in Cameroon, where the promotion of human dignity is at the center of the concerns of the SDGs (Sustainable Development Goals). NECC works to ensure dignity of the human being, common good, subsidiarity and in solidarity of all humans. NECC’s development work in Cameroon is accomplished through, access to quality education, health, promoting commitment of the faithful for the reduction of inequalities and empowerment of vulnerable groups.
SUMMARY OF THE CoSMO PROJECT
The 5-year, approximately US$33 million Consolidating Systems and Services for the Management of Orphans and Vulnerable Children (CoSMO) Project funded by the President’s Emergency Plan for AIDS Relief (PEPFAR) through the United States Agency for International Development (USAID) will cover at least 68 health districts across all 10 regions of Cameroon. The program will be implemented by a consortium of local organizations led by the National Episcopal Conference of Cameroon (NECC) as from January l, 2023.
The OVC program addresses the challenges of sustainable care and support to OVC by strengthening the capacities of the Government of the Republic of Cameroon (GRC), civil society, communities, and households to provide quality care and support to HIV-infected and affected children in Cameroon. Under the leadership of NECC, subrecipients’ partners, the Government of Cameroon and other stakeholders will work collaboratively to reach about 65,000 OVC and their families in health districts across the country where the HIV burden is high. The program consists of HIV prevention and case finding activities for OVC as well as ensuring community support for linkage to care and retention among children and adolescents living with HIV with the goal of contributing to HIV epidemic control by attaining and sustaining the 95-95-95 targets of UNAIDS.

TERMS OF REFERENCE
JOB Summar
Under the Supervision of the Finance Officer, The Finance and Administrative Assistant will be responsible for managing all finance related matters of CosMO Sub Recipients Implementing Partners in a particular zone as well as the zonal offices. Zone I will comprise of the North West, West and South West Regions and Zone 2 will comprise of
Littoral and South Regions.
Duties and res onsibilities
• Complete standard financial documents (vouchers, transfer requests, checks, etc.) following prescribed guidelines and distribute as needed.
Postcode: BP 1963 7624
22231 1592-222314910 222 31
: —

• Provide administrative support in the processing of financial transactions.
• Prepares, types, photocopies and scans related documents. File accounting records and financial reports as directed. Compile supporting documentation (liquidation/receipt file) to support the processing of financial transactions. Communicate with staff, subrecipients, partners, vendors to follow up on required documents.
• Maintain the project asset inventory sheet, and ensure that the sheet is up to date. Ensure administrative management of the staff and the site. Financial and accounting management
• Maintain the cash register and cash journal; and provide a cash balance report at the end of each week.
• Perform data entry for the recording of financial transactions, after validation by the supervisor.
• Ensure the recording of all financial and accounting transactions according to the chart of accounts in order to prepare the monthly financial report to be sent to the finance team at the central level with all justifications.
• Be the focal point for the processing of the monthly bank reconciliation statement in order to transfer all supporting documents concerning the control of this bank information to the central level.
• Be the focal point for processing the cash reconciliation statement per month in order to transfer all supporting documentation regarding the control of this cash information at the central level.
• Maintain various financial documents (eg blank or undelivered checks, fuel coupons, etc.).
• Manage project vehicles and generators.
• Collect log sheets at the end of each month and send them to the logistics team in Yaoundé.
MINIMUM QUALIFICATIONS Education an ex erience
• A Bachelor’s degree in Finance or any other related discipline.
• Minimum of 03 years work experience
• Experience working in an NCO will be an advantage
• Knowledge in TOM2PRO will be a distinct advantage
• An experience in HIV/ AIDS project/ programs is a plus- preferably OVC projects and USAID / PEPFAR experience in general
• knowledge on the usage of Microsoft Office package.
Personal ualities
Ability to multi task
Training and facilitation skills.
Attention to details, accuracy and timeliness in executing assigned responsibilities.
Proactive, results-oriented and service-oriented.
Ability to work under pressure.
Lan ua e re Uired desired
Must be bilingual with a working knowledge of English and French.
Trqvel required: Regular travel within the project zone.
KEY WORKING RELATIONSHIP Supervisory: None
Internal: Finance and Operations staff of NECC/CoSMO Project
Postcode: BP: 1963 7624
31 1592-222314910 Fax 22231

External: CoSMO Sub Recipients – Implementing Partners, Other zonal service providers.
NE -wide me ces for all NECC staff
These are rooted in values, guiding principles, and mission of the Catholic Church and the NECC. They are required of each staff member to fulfill his or her responsibilities and achieve the desired results. These are: Respect for the dignity of human being
Respect for the common good
Respect for the principle of subsidiarity
Respect for the principle of solidarity
Trust in all relationships
Professional growth
Partnership with others
Responsibility and accountability
Integrity
Responsibility and management
Strategic mindset
Disclaimer: This job description is not an exhaustive list of the skills, efforts, tasks and responsibilities associated with the position. NECCs talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. NECC is an equal opportunity employer.

 

HOW TO APPLY
Files MUST include:
1. Cover letter addressed to the Secretary General of NECC
2. CV of maximum 4 pages
3. List of at least 3 references, one of which should be a leader of a religious/faith community
4. Evidence of relevant academic / professional qualifications
5. Proof of professional experience.
You can apply by sending your applications to the following address: recruitment@necc-cenc.org
Mentioning “Finance and Administrative Assistant— CoSMO Project and specify the zone” in the subject line
Deadline: 1 5/12/2022 at midnight Cameroon time.

 

Incomplete applications or applications received after the deadline will not be considered.
Female candidates are encouraged to apply.
This position is reserved only for Cameroonian nationals.
Only shortlisted candidates will be contacted.
NB: In applying for this job, the applicant must understand that NECC protects human life at all costs and will require the applicant to do the same if recruited. NECC also asks its staff to treat all persons with dignity and respect and to actively prevent abuse, exploitation and trafficking.
Postcode: 1963