IPLANS SA is recruiting an Executive Assistant

20
Dec

IPLANS SA is looking for its activities 01 Executive Assistant

MAIN MISSIONS

Under the responsibility of the Director General, the Assistant to the Director General will have as main tasks:

Guarantee the effective functioning of the activity of the Chief Executive Officer and contribute to the organization of internal life, by positioning himself as a resource and advisor on the uses and procedures of the company;
Organize the schedules and travel of the General Manager;
Manage the agenda and travel of the General Manager, making appointments according to priorities;
Assist the Director General: As such, she must put all her skills and know-how at the service of her department to optimize the management of activities;
Manage planning, reception, travel organization, preparation of meetings, communication, follow-up and processing of mail, etc.
Organize and coordinate internal and external information. This may sometimes be confidential information relating to the operation of the company;
Manage all specific events like trade shows, meetings, conferences, etc.
Filter phone calls;
Write internal communication materials (reports, minutes, memos, etc.);
Organize business trips for a manager or employee;
Enter, process and archive documents;
Ensure the administrative management of mail;
Carry out the entry of documents of various shapes and contents;
Plan and organize meetings and events (instances, seminars, etc.): write minutes, monitor records of decisions and execution of assigned actions, prepare supports, ensure logistics, etc.;

JOB PROFILE

Minimum level: Bac + 3 in executive secretariat, administrative organization or any equivalent diploma.
Professional experience: minimum (2) years as Executive Assistant

REQUIRED SKILLS

Mastery of the office automation tool
Administrative management
Mastery of editorial standards
Mastery of filing and archiving methods
Master the reception modalities
Master note-taking techniques
Use of collaborative tools (shared planning, web conferencing, corporate social network, …)
Be bilingual
Mastery of computer and office tools: (Word, Excel, PowerPoint, Outlook, Internet …).

SUBMISSION CONDITIONS:

All candidates should send their CV and cover letter to the following address:

with the subject line of the desired position.

DEADLINES: December 23, 2022 at 12:00

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