TERMS OF REFERENCES:
For the recruitment of an Administrative Assistant within the company Net Clean Sarl

Country: Cameroon
Place of employment: Yaoundé, main position at the head office at Omnisport with
intervention at the Biyemassi agency.
Start date of the mission: March 01, 2023
Interested persons are invited to submit their application to the following email address : netcleansarl2022@gmail.com
no later than Wednesday February 08 at 11:59
p.m.

Composition of the file:
– Cover letter
– Curriculum vitae
– Diplomas and/or training
certificates – Work certificates.
Any request for clarification must be sent by email to the following address:
netcleansarl2022@gmail.com .

Téléphone +237 690 52 14 41 / +237 694 72 65 47

1- CONTEXT:
Net Clean Sarl is a newly established company in Yaoundé. We operate in the
areas of Laundry and Dry Cleaning. We have two agencies located in Yaoundé.
We are currently looking for an Administrative and Financial Assistant.
The incumbent reports to the Director General in charge of Administration.
2- OBJECTIVES AND DESCRIPTION OF THE JOB:
General objective:

Under the supervision of the Director General, the Administrative and
Financial Assistant’s mission is to ensure the management of the administrative and
financial operations of the business. She/he also ensures working relations with the staff.
various agencies for the proper execution of financial and administrative operations
in accordance with the procedures in force. Its main tasks are:

Financial management:
• Actively assist in the development of the annual operating budget and the
budgets of the various activities related to the company.
• Analyze and monitor all company expenses on a monthly basis.
• Analyze and monitor the company’s turnover on a monthly basis.
• Ensure monitoring of the recording of financial transactions and invoicing
in the company’s software.
• Cash management and monitoring.
• Prepare and monitor all payment files.
• Monitor the implementation of the prepared budget.
• Undertake budget revisions when necessary.
• Verification of the availability of funds. Ensure that all
necessary approvals have been obtained prior to any disbursement.
• Develop payment requests for all invoices.
• Develop the annual purchasing plan and monitor it.
• Monitor goods and services acquisition files.
• Contribute to the preparation of budget planning reports and
financial reports.
• Perform pre-accounting in the software.
• Work closely with the Accountant in the execution of all
necessary tasks.
• Maintain and file files relating to administrative and financial documents
in a confidential manner.
• Ensure the archiving of administrative and accounting documents.
Administrative management:
• Prepare and draft correspondence relating to current affairs and ensure
their transmission to their recipients after validation by the General Manager.
• Write the reports of the weekly coordination meetings and with all the
staff. Make sure that all participants have received the minutes and file
a copy.
• Ensure the archiving and filing of files and working documents,
including electronic ones.
• Save, digitize, archive received and sent documents, reports and
all company documents.
• Update the contact list of suppliers and partners.
• Follow up on building maintenance and cleanliness.
• Make a monthly administrative report.
Logistics management:
• Manage the inventory control system for supplies, consumables and
goods.
• Ensure that all materials, tools and supplies to be used are provided.
• Ensure proper management and maintenance of all equipment made available to
staff.
• Ensure that all expressed needs are forwarded to the General Manager.

• Ensure the supply of supplies, consumables, and other
equipment. Ensure that all deliveries are made in a
timely manner.
• Search and update of the supplier file.
• Keeping the inventory monthly.
• Develop a monthly logistics report.
Administrative management of staff:

• Organize and lead, in collaboration with the General Manager,
weekly staff meetings.
• Management and follow-up with the General Manager of the recruitment of new staff,
consultants and temporary staff.
• Monitor and classify personnel files.
• Management of monthly staff leave reports.
• Prepare and ensure the administrative process of all documents required for
staff leave.
• Ability to read and understand documents and instructions in English and French.
• Follow up on payroll with the accountant.
• Evaluation of staff under his supervision.
• Briefing to newcomers within the company and support for their integration.
• Do any other tasks requested in this context by his supervisor.
Skills:
Core Values:
• Demonstrate integrity by conforming to company values.
• Promote the vision, mission and goals of Net Clean Sarl.
• Demonstrate rigor and excellence in work, great flexibility, an
aptitude for teamwork and a spirit of initiative.
• Demonstrate daily diligence in their work.
Functional Skills:
Knowledge Management:
• Strong desire to train and build capacity and ensure
personal development in one or more areas.
• Ability to contribute to innovation processes in all areas
of the business.
Operational Skills:
• Ability to review and analyze diverse data, identify and resolve
discrepancies within the business.
• Ability to perform work of a confidential nature and handle a
large volume of work.

• Ability to plan and organize tasks.
• Strong computer skills.
• Fluency in written and oral communication.
• Ability to establish good relations with partners, collaborators and
customers and to produce quick and adequate responses.
QUALIFICATIONS:
Education:
College degree or equivalent with certification in administration,
management, finance or equivalent field.
Experience:
Relevant minimum documented experience of one year in a position or in
similar missions.
Technical skills :
• Good knowledge of management and accounting tools and techniques.
• Good knowledge of IT tools: Word, Excel, Powerpoint, Zoom
and Internet.
• Experience in inventory management.