VACANCY ANNOUNCEMENTS: HCM ADMINISTRATION OFFICER

Job title                  : HCM ADMINISTRATION OFFICER

Department           : HUMAN RESOURCES

Reporting Line       : TEAM LEAD HCM

Location                 : Head Office

Job Objectives

To handle all HCM administrative task  such as (Leave management – Filing – National Pension funds – Recruitment support – Internship Management)

Role & Responsibilities

Filing & Mails

• – Preparation and review of New Hires Files
• – Filing of all documents related to staff on their individual files
• – Maintain a good staff filing
• – Supervises the delivery of all HCM couriers to related staff or supervisor and Liaises with Courier Service Providers on Courier issues
• – Manages Report of all Mails received and dispatched to follow up mails for effective delivery

Leave Management

• – Preparation of Annual Leave Plan with Supervisor
• – Monitoring leave departure to reduce back-log (Handover – Attestations – filing)
• – Preparation of Monthly/ Weekly Activity Report of leave

National Pension Funds

• – Ensure registration of all new joiners at the National pension funds
• – Ensure exit of all exited staff at the National pension funds
• – Follow-up of all reimbursement due to staff by the National Pension funds (Maternity Allowance, Child Allowance, Retirement Allowance, Long Service award Allowance)

Employee Background Check

• – Verification of staff results and documents for all new hires
• – Confirmation of past employer reference for experienced hires
• – Preparation of Monthly/ Weekly Activity Report of the unit
• – Carrying out other assignment given by the Supervisor

Recruitment & Training Support

• – Preparation of interview (Notification of Candidates – Preparation of Interview Sheet – Filing)
• – Confirmation of past employer reference for experienced hires
• – Preparation of Monthly/ Weekly Activity Report of the unit
• – Support Organization of Training

Internship Management

• Internship Management (Letter – Attestation – Allocation per Unit – Renewal – Exit – Filing – Supervisor notification)
• Carrying out other assignment given by the Supervisor

Key Performance Indicator

• – Number of employee documents verified vs. target
• – Timeliness in carrying out verification process
• – Zero error tolerance in employee document verifications
• – Completeness of new hires files
• – Leave plan/VS leave Departures
• – Recruitment close Vs Target
• – Trainings Clos Vs – Target

• EDUCATION REQUIREMENTS

Education– Minimum: First degree in Human Resources, economics, finance or quantitative sciences related discipline.

EXPERIENCE

Experience – Minimum of 03 years banking or 4 years non-banking but related experience.

Key Competencies:

Knowledge

• – Recruitment Knowledge
• – Risk Assessment
• – Due diligence
• – Knowledge of outsourcing
• – Knowledge of Bank’s policies and Procedures
• – Understanding of Vendor business
• – Practical & broad understanding of policies, methods, systems, processes.
• – Database management

Skills/Competencies/Aptitudes

• – Fluent in English and French
• – Computer appreciation/data entry (word processing/spreadsheet
• – Communication (oral & written)
• – Organization Skills
• – Interpersonal skills

Application submission

Candidates should send their resume and motivation letter to hcmrecruitcameroon@ubagroup.com, with the heading “HCM ADMINISTRATION OFFICER by Monday, February 13, 2023 Before close of Business.

Only shortlisted candidates will be contacted to proceed to the interview stage.

If you do not receive any response 01 month after this publication, kindly consider your application as non-accepted for this time.

Dintar BERKA – Regional HRBP CEMAC/Country Resources