RECRUITMENT NOTICE 02 ADMIN/END ASSISTANTS
Identification
Position Title: Admin/Fin Assistant
Reports to: Officier de Base
Duty station: Bamenda and Buea
Type of contract: Fixed Term
Duration of the contract: 06 months
Availability: July 2023
Missions and Responsibilities
• Manage project accounting and coordinate with administrative staff / END.
• Responsible for the administration of cash accounts, ensuring compliance with existing procedures; shortages or thefts must be reported, yet jointly signed by both the Country Administrator and the Head of Mission.
• Update the economic and financial situation of the base and projects, in terms of expenditure, credits, cash flow and available liquid assets.
• Verify interim and final financial reports and submit them to the Base Officer, Project Manager and Country Admin for approval.
• Be responsible for the base’s financial-administrative documents and all ended project documentation.
• Maintain a filing system for physical and electronic documents.
• Ensure compliance with the procurement validation circuit.
• Ensure the payment of all invoices under the supervision of the Base Officer and the Country Administrator.
• Monitor basic operating costs.
• Support the Base Officer during donor audits.
• Thoroughly check and process all accounting vouchers in his/her possession.
• Keeping the cash books, ensuring that each item of expenditure is recorded in the corresponding book and that expenditure is broken down by budget heading and project coding. • Keeping the bank book, tallying and monthly bank reconciliation.
• Checking the monthly accounting package and sending it to the Base Officer.
• Carrying out any other tasks not listed, at the request of the hierarchy/Head of Mission, Project Manager, Country Administrator.
• Provide support to HR Depts in the management of personnel files and documents relating to national staff. (Contracts, filing, monitoring……).
• Signing and archiving: Attendance sheet, purchase request, – contracts – cover page, etc.
• Keep administrative records in an orderly manner.
• Carry out all tasks relating to incoming and outgoing mail (drafting, sending, receiving, photocopying, filing, etc.).
• Monitoring of collaboration agreements with medical structures and monitoring of declarations
with government departments.
• Submitting weekly accounting reports and supporting documents to the project managers.
Job Requirements
Education •The ideal candidate should have at least the bachelor Degree in accounting or all equivalent diplomas
Experience • 02 Years Minimum experience in a similar post.
• Experience with projects funded by donors
• Experience in Financial Reporting
Language English and Pidgin, knowledge of French is considered an asset
Knowledge Mastery of the computer tool MS Office Complete environment, Demonstrable skills in the development of finance and accounting policies, procedures, and systems in the context of an international NGO, Good knowledge of fund accounting
Skills Excellent team management and business planning skills
Good team spirit and conflict management
Flexibility
Excellent analytical and synthesis skills
Completed reporting skills
Ability to work independently and handle multiple tasks
Respect and non-discriminatory attitude
Teamwork and communication skills
Initiative
Rigor in the work
Send your CV and Cover letter by following this link: https://cutt.ly/zwriQ2xs
Only CVs and Cover letters sent through the link mentioned will be received.
NB: Only Shortlisted candidates will be invited for the written test.
Please apply no later than June 27, 2023, at 5 PM.
HR-Department
INTERSOS – Cameroon
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