DATA ENTRY – ACTION CONTRE LA FAIM
I- PURPOSE OF THE JOB
YA-RH -07023-001 Action Against Hunger is an International, non-political, non-confessional and non-profit
Non-Governmental Organization (NGO) .
For our operations in Cameroon, we are looking for:
HUMAN RESOURCES DATA ENTERER
Base of attachment: Yaoundé
Number of positions: 01
Contract duration: 1 year
Start date: 08/16/2023.
Line Manager: Head of Human Resources Department
– Ensure the complete processing of data collected for the “Timesheet”.
– Enter, analyze, control data and participate in the administrative tasks of the
HR department.
Mission 1: Entering and analyzing the data collected and issuing alerts
Tasks:
– Check the quality of the data to be entered and report any problems encountered
– Evaluate the time required to process the data and report on the progress of the
entry
– Launch the alert if delays in the established procedure
– Enter data in the planned file in an identical format
– Detect missing data or redundancies and highlight them for
direct corrections and propose possible improvements
– Check for inconsistencies in financial lines and donor contracts in accordance with the
RECAP TCC produced by Finance
– Alert your manager as far in advance as possible when malfunctions are
observed in the collection of data
– Provide clarifications to your manager in the event of inconsistencies observed during the
data analysis
– Communicate to your manager if there are delays in the transmission of Time sheets
– Train staff in the use of the GTA platform
I- PURPOSE OF THE JOB
II- MISSIONS OF THE JOB
Mission 2: Archiving of HR data and documents
Tasks:
– Classify Timesheets and computer data in an organized and accessible way
(ensure the correct naming/codification of files, ensure clear organization of
files, etc.)
– Save data daily entered on the NHF server
– Homogenize the filing and archiving plans
– Do the digital and physical archiving of the national and expatriate personnel files
– Archive the monthly payslips and salary advance and all the administrative documents of the
HR department ( request for absence, discharge of mail, employee loan and others)
Mission 3: Administrative follow-up of expatriate files and letters
Tasks:
– Follow the administrative documents of expatriates: entry visa, exit visa, visa renewal,
Visa on landing, residence permit, request for authorization to enter Cameroon, etc.
– Make legalize the passports and visas of expatriates and visitors for use on the mission
– Keep the register of incoming and outgoing mail (reception and dispatching) and ensure the formalization
(codification and transmission) of correspondence issued by the Coordination
– Manage the sending of physical and digital mail in the different databases
– Scan various documents
Mission 4: Follow-up of staff movement
Tasks:
– Make requests for air ticket reservations and inform users, analyze and follow up
invoices from service providers
– Follow the processes for obtaining visas for national staff and expatriates (letter of invitation and
other documents necessary for the trip)
– Follow the movements of staff and visitors: weekly update of the
movement schedule, update of the table for monitoring visa validity and renewal of visa, residence permit
–
Follow the schedule expatriate breaks.
III. DIPLOMA / LEVEL OF STUDY AND EXPERIENCE
– Diploma / Level of study: Minimum Bac +1 in management sciences or HR
– First professional experience ideally in an identical position
– Experience in monitoring expatriate files (visa, residence permit,
– Experience in booking airline tickets and monitoring staff movements
would be an asset.
IV. REQUIRED SKILLS
Knowledge:
– Mastery of computer tools and advanced Excel required
– Mastery of computer software: an asset if knowledge of HRIS tools such as HOMERE
– Ability to learn new software
3-Savoir faire:
– Competence in data entry and analysis
– Competence in information management
– Mastery of written and spoken French.
– Knowledge of English is an asset Skills
:
– Precision-Application-Autonomy-Organization and Flexibility
– Analysis and synthesis skills
– Sense of confidentiality
– Rigor, Pragmatism and responsiveness
– Good communication, feedback
– Ability to make recommendations and propose solutions
RECRUITMENT PROCEDURE
The Action Contre la Faim recruitment procedure includes 3 key steps:
a. A pre-selection on the basis of the file submitted (only candidates whose skills and experience correspond to the profile described in the offer are selected for the written test) b
. A written technical test
c. An oral interview
For each stage, only the selected candidates are contacted.
Applications (including a CV, a cover letter, as well as references) must be
submitted ONLY by following the link: https://urlz.fr/mLgq
By indicating the job title and reference YA-RH -07023 -001 in the subject of the email.
You can also access the link by phone by filming the QR code:
Applications must be sent before Thursday July 27, 2023 at 5:30 p.m.
Applications are made for the attention of: Head of
Human Resources Department, Action Against Hunger Cameroon
Only selected candidates will be contacted by Action Against Hunger in order to carry out tests
and interviews.
The candidate must:
– Commit to respecting and applying ACF’s gender policy
– Integrating the gender approach into activities
– Contributing to a working environment that takes into account the specificities of each other
and avoids any discrimination.
ACF believes that everyone with whom it comes into contact regardless of age,
gender identity, disability, ethnic origin or any other ground of
discrimination has the right to be protected from any form of harm, of abuse, neglect and
exploitation. ACF will not tolerate abuse and exploitation by staff,
Related Personnel, Partners or Suppliers.
The candidate must respect ACF’s Safeguarding-PSEA policy, enforce it and
apply it for the duration of the contract.
FEMALE CANDIDATES ARE STRONGLY ENCOURAGED.
“ACF RECRUITMENTS ARE FREE”
ACF WILL NEVER ASK FOR MONEY AS PART OF A
RECRUITMENT PROCESS.
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