Recruitment notice: A BASIC ADMINISTRATOR FOR KOUSSERI AND MAROUA
Overall objective:
Under the functional supervision of the Financial Coordinator, the Administrator is responsible for the sound financial, accounting and budgetary management of the base as well as the management of human resources, the administrative and legal files of the basis in compliance with PUI and donor procedures. He/She works under the hierarchical supervision of the Field Coordinator.
Responsibilities and fields of action
- Financial, budgetary and accounting management : He /She supervises the financial, accounting and budgetary management on the base and ensures compliance with the related procedures, with the functional support of the Financial Coordinator of the mission. .
- Human resources management : He/She supervises human resources administrative management activities on the base with the functional support of the mission’s HR Coordinator or the Administrative and Financial Coordinator, failing that.
- Administrative management : He/She supervises the administrative management on the base and ensures compliance with the related procedures, with the functional support of the Financial Coordinator of the mission.
- Coordination, Reporting and Representation : He/She centralizes and disseminates information within the database for all matters relating to financial, administrative, legal and human resources and participates in internal and external reporting in these same areas. He/She represents the association with partners, authorities and various local actors involved in the financial, administrative, legal and human resources fields of the base.
- Team management : He/She supervises the administrative and financial team of his base.
Specific objectives and associated activities
1- ENSURE SOUND FINANCIAL, BUDGETARY AND ACCOUNTING MANAGEMENT OF THE BASE
– He/She ensures that the accounts are entered according to internal rules and communicated to the Financial Coordinator according to the established schedule, after validation by the Field Coordinator.
– He/She is the guarantor of the keeping of the accounts and as such ensures that the balances of cash and bank accounts are permanently absolutely justified by the appropriate accounting documents.
– He/She ensures the proper maintenance and archiving of accounting and HR documents (journals, accounting receipts, bank reconciliation, physical inventories, bank statements, HR files, etc.).
– He/She prepares the Finance and HR documents to be submitted to the Financial Coordinator for an audit.
– With the Financial Coordinator and the Field Coordinator, he/she monitors the base’s cash flow, supervises payments and is the bank’s contact for the base.
– He/she ensures compliance with the expenditure commitment procedure and participates in the validation of purchasing files.
– With the Financial Coordinator and the Base Manager, he/she ensures that an internal control system is in place on his/her base.
– He/She participates in the drafting of donor financial reports with the support of the Finance Coordinator.
– He/She draws up project budgets within the framework of operations proposals (inc. budgetary narrative) in compliance with the procedures of each donor, in coordination with the base team.
– He/She supports the Base Project Managers in updating their operational monitoring.
– He/She co-leads the collective analysis (techniques, administration and logistics) of budget monitoring, detects discrepancies and proposes adjustments to the Base Manager and the Financial Coordinator.
– He/She is responsible for cost optimization, he/she uses budget monitoring and the cost allocation table for this purpose.
2- ENSURE THE GOOD MANAGEMENT OF THE NATIONAL HUMAN RESOURCES OF THE BASE
– He/She is responsible for the recruitment process on the base (validation of job descriptions, recruitment requests, selection grid, etc.).
– He/She participates in the decision on disciplinary sanctions or the end of the employment contract in conjunction with the Field Coordinator.
– He/She participates in the integration of any new employee on the base, proceeds to their financial induction and ensures in particular that the administrative, HR and financial procedures are explained and understood.
– He/She ensures compliance with the Internal Regulations of PUI on his/her base.
– He/She supervises the administrative management of national personnel, in particular contractual management, monitoring of attendance and absence, the creation and updating of personnel files as well as their archiving.
– He/She is responsible for the validation of the database and payroll operations.
– He/She is responsible for the calculation and declaration of taxes and duties and supervises the declaration and payments to the organizations concerned for the employees of his/her base. He/She ensures that the good working conditions of the employees of the base are respected and works in collaboration with the legal bodies representing and consulting employees.
– He/She follows the organization chart, the training plan for the national staff of the base and offers training in his/her field (Human Resources, Management, Finance aspects, etc.) if necessary.
– He/She participates in and oversees the definition and application of PUI’s HR policies (evaluates changes, monitoring the evolution of the cost of living, etc.) and reports to the Administrative and Financial Coordinator.
3- ENSURE THE ADMINISTRATIVE MANAGEMENT OF THE BASE
– He/She participates in the development by the Administrative and Financial Coordinator of Partnership Agreements with local NGOs within the framework of the projects. He/She provides them with support and technical training on financial tools and procedures and monitors their financial reports on a monthly basis.
– He/She verifies and validates all the contracts drawn up on the database.
– He/She ensures the administrative follow-up of rentals, claims and insurance contracts.
4- PARTICIPATE IN COORDINATION ON THE BASIS, REPORTING AND CIRCULATION OF INFORMATION
– He/She sends internal and external reports to the Field Coordinator, Financial Coordinator, HR Coordinator, respecting the internal validation deadlines (HR Database / HR Pack / Accounting / Budget monitoring / cash flow forecast).
– He/She participates in basic and internal coordination meetings of which he/she is an active member.
– He/She ensures an effective circulation of Finance and Human Resources information to the base teams and to the capital.
– Externally, he/she represents PUI with the administrative authorities for all HR and Finance issues (Bank, ACFPE, Labor Inspectorate, etc.) at the base level.
– He/She participates in the regional regulatory watch and reports to the coordination.
5- SUPERVISE AND SUPERVISE THE “ADMIN” TEAMS
– He/She supervises and organizes the work of the entire Finance and HR team, directly or indirectly.
– He/She writes job profiles for his/her team, conducts or delegates recruitment interviews.
– He/She sets up individual action plans for the members of his/her team, carries out training and annual evaluations.
Required profile:
Hold a Bacc+3 in financial management or any other equivalent diploma. Training in Human Resources Management and/or Project Management appreciated .
Ø Professional Experience :
– At least 2 years of experience in a similar position
– Humanitarian Experience
Ø Mandatory knowledge and skills
– Accounting management
– Financial management
– Human Resources Management
– Team management
– Knowledge of administration and management
– French
– Office package (Office 365)
-SAGA _
– HOMER
Ø Knowledge and skills appreciated
– Knowledge of institutional donor procedures (EU, ECHO, BHA, CIAA, UN agencies, etc.)
– English
– Other local languages
Terms
Ø Position based in Maroua or Kousseri (Far North region)
Ø Fixed Term Contract.
Ø Salary defined according to the PUI salary grid.
Ø Starting position in OCTOBER 2023.
Ø Candidates who are nationals of the locality of recruitment and/or resident will be given priority.
Ø Female candidates are strongly encouraged.
| THE CANDIDATE MUST COMPLETE THE ONLINE QUESTIONNAIRE VIA THE LINK https://forms.office.com/e/K6uQTFRc9T PUBLISHED ON THE MINAJOBS JOB OFFER PUBLICATION SITE THEN SEND THEIR FILE (ONLY LETTER MOTIVATION AND CV), TO THE EMAIL ADDRESS recrutement@premiere-urgence-cm r.org MENTIONING “ HIS NAME + PUI ADMIN BASE ” IN THE SUBJECT.
DOSSIERS PROVIDED WILL NOT BE RETURNED TO CANDIDATES. 1- THE CANDIDATE MUST EXPLICITLY SPECIFY THE POSITION FOR WHICH HE/SHE IS APPLYING. 2- DEADLINE FOR FILING: THURSDAY, SEPTEMBER 21, 2023 . 3- ONLY PRE-SELECTED CANDIDATES WILL BE PERSONALLY CONTACTED. 4- THE ORIGINALS OF THE DIPLOMAS, WORK CERTIFICATE, RECOMMENDATIONS MUST BE BROUGHT BY THE CANDIDATES CONVENED FOR THE TESTS AND INTERVIEWS. |
HOW TO APPLY
WELL READ AND FOLLOW THE INSTRUCTIONS GIVEN ABOVE TO APPLY, AND NEVER SEND MONEY DURING A RECRUITMENT.
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