Job – UNDP United Nations Development Program: Human Resources (HR) Assistant

Human Resources (HR) Assistant
Yaounde, Cameroon
Job Identification 14827
Locations Yaounde, Cameroon

Apply Before: 12/08/2023, 05:59 AM
Job Schedule: Full time
Agency UNDP
Grade G5

Vacancy Type Fixed Term
Practice Area
Management
Bureau
Regional Bureau for Africa
Contract Duration
1 Year with Possibility for extension
Education & Work Experience
High School certificate
Other Criteria
Secondary education with specialized certification in HR is required
Required Languages
​​Fluency in French
Desired Languages
​​good knowledge of the English language
Vacancy Timeline
2 Weeks
https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/14827/?utm_medium=jobshare

Job Description
Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values ​​and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore undergo, rigorous reference and background checks.

II. Background and Organizational Context

Under the guidance and supervision of the HR Associate, the HR Assistant provides HR services ensuring high quality, accuracy and consistency of work. The HR Assistant promotes a client-oriented and consistent with rules and regulations approach in the Unit.

The HR Assistant works in close collaboration with the operations, program and projects’ staff in the CO and UNDP GSSC, GSSU, HQs staff to exchange information and ensure consistent service delivery.

III. Position Purpose

 Implementation of HR strategies

 Implementation of HR services

 Support to staff career management and career development

 Support to UN-related surveys

 Support to knowledge building and knowledge sharing

IV. Key Duties and Accountabilities

In this section list up to five primary functions/accountabilities of the position (Typically one sentence each) and examples of duties that must be performed to successfully accomplish key responsibilities.

1.) Provides support to the HR Associate to the planning and design of internal and external strategies for communications and outreach.

Support to the HR Associate in ensuring the Full compliance of HR processes and records with UN/UNDP rules, regulations, policies, and strategies.
Support the HR Associate in the implementation input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR 2.
) Implements HR services focusing on achievement of the following results:

Preparation of draft job descriptions, vacancy announcements, compiling matrixes, performing functions of Secretary in interview panels.
Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas. Preparation of contracts (100/300 SSAs, SCs).

Tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.
Maintenance of the CO staffing table.
Collection of background information for submissions to the Local Appointment and Promotion Board (LAPB).
Update of the CO rosters.
Maintenance of proper filing system for HR records and documents.
Provision of information for cost-recovery bills in Atlas for HR services provided by UNDP to other Agencies.
3.) Ensures proper staff performance management and career development focusing on achievement of the following results.

Provision of background information to CRG.
Provision of background information for drafting Whole Office Learning plan and individual learning plans.
4.) Ensures conduct of UN-related surveys focusing on achievement of the following results:

Collection of information for comprehensive and interim local salary, participation in the work of LSSC, hardship and place-to-place surveys.

5.) Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Participation in the trainings for the operations/projects staff on HR.
Contribution to knowledge networks and communities of practice.
V. Core Competencies

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline;

Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in the face of adversity, confident

Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies (insert up to 7 competencies)

Thematic Area Name Definition

Ethics UN policy knowledge – ethics Ethics UN policy knowledge – ethics Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity

HR – Recruitment Recruitment design and management Knowledge of, ability to design and manage end to end recruitment processes

HR – Recruitment Assessment and selection Knowledge and ability to apply various candidate assessment and selection methodologies, tools and platforms; ability to effectively align them with specific recruitment needs

HR – Talent management Performance management Ability to produce and implement communications and advocacy campaigns which lead to impactful change

HR – Compensation/remuneration Payroll management Knowledge of and ability to apply mechanisms and tools to collect payroll data, process payroll, and manage payroll reports

Communications Social Media management Ability to represent and promote the UNDP brand in virtual communities and networks

Business Management Communication Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience

Ability to manage communications internally and externally, through media, social media and other appropriate channels

VI. Keywords

Communication

Client Orientation

Innovation

Ethics and Integrity

Conflict Management

VI. Requirements:

Education

· Secondary education with specialized certification in HR is required

· A university degree in Human Resource, Business Administration, Public Administration, or an equivalent field will be given due consideration, but it is not a requirement.

Experience, Knowledge, and Skills

Minimum of 5 years (with high school diploma) or 2 years (with bachelor’s degree) of relevant HR and/or administrative experience at the national or international level is required.

Experience in the use of computers and office software packages (Microsoft Office) is required;
Experience in handling of web-based management systems is mandatory and will be a serious asset;
Previous working experience in similar position or area of ​​expertise is an asset;
Previous experience in HR management with UN System or NGO is an asset;
Experience and Good knowledge of recruitment process;
Fluency in French.
good knowledge of the English language would be an additional asset

Please note that continuation of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

Disclaimer

Important information for US Permanent Residents (‘Green Card’ holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

All applications must be submitted ONLINE at: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/requisitions/job/14827