RECRUITMENT NOTICE N°041.112023/RH/CCMR: Accounting Manager – Project

CONTEXT
CARE is present in 100 countries and implements more than 1000 emergency and development projects in collaboration with government actors and local development actors. Our objective is to fight against all forms of poverty, to defend access to fundamental rights, to combat social injustices.
In Cameroon since 1978, CARE has been implementing actions around 3 strategic axes: gender justice, health and climate and economic justice. Our actions are part of the emergency and resilience phases aimed at empowering women and young people, strengthening community systems, supporting decentralization processes and improving services and access to sexual and reproductive health. .

As part of the continuity of its objective which aims to reduce morbidity and mortality associated with HIV and Sexually Transmitted Infections (STIs), CARE was renewed by the ICN as First Recipient (PR) to organize and coordinate interventions of the GC7 community grant (2024-2026). A specific and autonomous management unit is set up, made up of around fifty employees, which relies on an operational system built around 3 regional offices with 4 Sub-Recipients (SR) and several dozen Community-Based Organizations (SSR) in the 10 regions of Cameroon.
In this dynamic, CARE is looking for:
Position: Accounting Manager – Project
Pole: Finance
Form of contract: Two (02) year fixed-term contract
Working time: 40 hours per week (Full time)
Hierarchical reporting: Administrative and Financial Manager – Project
Location of the position : Yaoundé

Mission:
Under the supervision of the Administration and Finance Manager and in collaboration with the other accountants under his supervision he/she supervises and coordinates accounting and financial operations according to the policies and procedures established by the donor and CARE Cameroon; ensures efficient management of the Project’s financial resources and participates in strengthening the managerial, organizational and institutional capacities of SRs beneficiaries of the Global Fund grant

MAIN RESPONSIBILITIES

  RESPONSIBILITY 1: Supervise and coordinate accounting and financial operations by ensuring compliance with established policies and procedures at CARE Cameroon
 Activity 1.1: Ensure compliance with CARE Cameroon’s accounting policy, with regard to fund accounting and generally accepted accounting principles.
 Activity 1.2: provide general supervision of the accounting operations of the Global Fund Project.
 Activity 1.3: participate in the drafting of the project’s accounting and financial procedures if necessary.
 Activity 1.4: ensure the harmonization and implementation of accounting procedures in the regional coordination offices of the project, ensure the training of new financial staff in the use of the financial management system (PEOPLE SOFT) and carry out the missions of control in the Regional coordination of the Project according to needs.
 Activity 1.5: Ensure the liquidation of suspense accounts, in particular advance accounts and accounts payable.
 Activity 1.6: Ensure the management of liaison accounts with Headquarters and other CARE missions (reinvoicing verification of fund transfer)

 Activity 1.7: control the reconciliations of monthly bank accounts before validation by the Administrative and Financial Manager.
 Activity 1.8: participate in the quarterly reconciliation of provision accounts related to the project.
 Activity 1.9: manage the reconciliation of the accounting books with the inventory file each quarter and report to the Administrative and Financial Manager.
 Activity 1.10: carry out the effective implementation of an electronic archiving system for accounting documents, its monthly update and centralized data entry
 Activity 1.11: Coordinate with the accounting teams the provision of information accountant in the context of audits or various controls.

RESPONSIBILITY 2: Ensure efficient management of the Project’s financial resources
 Activity 2.1: ensure the availability of funds through the provisioning of bank accounts and cash registers.
 Activity 2.2: ensure that the Treasurer has the necessary funds to meet the needs of the Global Fund Project.
 Activity 2.3: monitor the project’s cash flow and various transfers of funds through periodic invoicing.
 Activity 2.4: ensure the protection, monitoring and regularity of liquidity (cash boxes, security envelopes, fuel, etc.) of the Global Fund project.

RESPONSIBILITY 3: Carry out periodic closings and prepare financial statements in accordance with CARE policies and procedures in force
 Activity 3.1: carry out the monthly accounting review of all accounting and present a financial situation to the RAF.
 Activity 3.2: participate in the monthly closing of the overall accounting in compliance with the accounting standards and procedures in force.
 Activity 3.3: provide all users with the desired and required financial information and documentation.
 Activity 3.4: produce on a quarterly basis the financial analyzes of the project consisting of:
 The general balance;
 The project report with a detailed statement of open advances and commitments;
 Cash Reconciliation.
 Activity 3.5: make adjustment entries resulting from the analysis of balance sheet accounts during periodic closings.

RESPONSIBLE 4: Management of the accounting team
 Activity 4.1: guarantee the resourcing, consistency and team spirit of the accountants under his supervision.
 Activities 4.2: Ensure coordination of the activities and interventions of the accounting team with respect to partners
 Activity 4.3: ensure updates and capacity building of the project accounting team.
 Activity 4.4: ensure integration with other support and programmatic functions (as part of strategic workshops, training/awareness of project managers, base managers, logisticians, human resources, etc.).
 Activity 4.5: coordinate the development of the action plan and annual leave schedule for the accounting team.
 Activity 4.6: validate the annual PAIs and carry out annual evaluations of the accounting team.
 Activity 4.7: validate bimonthly times sheets of the accountants under his supervision.

 RESPONSIBILITY 5: Some specific tasks People SOFT
 Activity 5.1: ensure the review of records in the system (completeness of entry).
 Activity 5.2: resolve inconsistencies related to time sheets in the system.
 Activity 5.3: update HR/PID for leave days.
 Activity 5.4: coordinate tasks related to soft close + review of the pre-closing checklist.
 Activity 5.5: monitor Exceptions (issue tracker).
 Activity 5.6: ensure management of the Pay cycle (bi-weekly).
 Activity 5.7: coordinate the review of CIAPs in JIRA

RESPONSIBILITY 6: Other tasks
 Activity 6.1: facilitate, in coordination with the Contracts and Compliance Manager, audit missions and the follow-up of audit recommendations.
 Activity 6.2: carry out any other task in agreement with the Administrative and Financial Manager of the Global Fund project or at his request.

SKILLS AND QUALIFICATIONS REQUIRED FOR THE POSITION KNOWLEDGE
•
Diploma: Have minimum Bac + 4/5 in Accounting or Management
• Experience: At least three (5) years of experience in a similar position
KNOW-HOW (Is capable of: …) LEVEL ( 1)
A B C D
Apply CARE accounting principles 
Identify and assess risks 
Make accounting records 
Verify the authenticity of accounting documents 
Manage accounts 
Carry out reconciliations 
Electronically archive accounting documents 
Provide accounting information 
Check the availability of funds in the accounts 
Control accounting entries 
Organize meetings 
Control the payment of expense reports 
Apply regulations and discipline 
Lead and manage a team 
Manage daily accounting operations 
Validate accounting documents 
Evaluate and develop the skills of employees 
Develop action plans/activity planning 
Speak/write English and/or French 
Write professional writings (reports, analysis notes, monitoring notes, summary notes, reports , …) 
Use Word, Excel, Power Point, Out Look software or any other application related to the activity 
(1) A: Beginner B: Semi-autonomous C: Autonomous D: Expert

SKILLS
• Confidentiality
• Organizational skills
• Ability to work under pressure
• Integrity
• Leadership
• Team spirit
• Professionalism
• Active listening
• Flexibility
• ability to adapt

APPLICATION CONDITIONS AND TERMS

IMPORTANT – HOW TO APPLY (Follow the instructions instructions please)
1- Those interested in this offer are kindly requested to complete the form provided for this purpose by following the link below:

https://forms.office.com/Pages/ResponsePage.aspx?id=tzMy6BNI9U -JP_YPQAv8ukobPkX4LxZEpqNGSp_clydUMFlHVlFKOUZTUzFFRVJVME43SkRIRzZHMS4u

2- At the end of the form, you will be given another link through which you will ONLY send your CV and cover letter
NB:
1. Female applications are strongly encouraged;
2. Any application transmitted via a channel other than that indicated above will not be taken into account;
3. Only pre-selected candidates will be contacted personally;
4. As part of this recruitment process, applications will be processed on a rolling basis. CARE International in Cameroon reserves the right to terminate the process early.
5. Offer closing date: December 12, 2023 at 5 p.m. sharp.