Recruitment notice: A Finance Coordinator needed at Care International

RECRUITMENT NOTICE N°050.122023/RH/CCMR

CONTEXT

CARE is present in 100 countries and implements more than 1,000 emergency and development projects in collaboration with government and local development actors. Our objective is to fight against all forms of poverty, to defend access to fundamental rights, to combat social injustices.  In Cameroon since 1978, current interventions are structured around 3 action programs (broken down into several projects): The Health program, The health program economic and climate justice and the gender justice program.

Operations are coordinated in Yaoundé and implemented from six (06) offices including three (03) specifically for the global fund program (Garoua, Douala and Yaoundé) and three (03) for the other programs (Maroua, Bafoussam and Batouri). To this end, in order to ensure the good management, control and monitoring of the finance and accounting services of the CARE International Cameroon Mission, we are looking for :

• Poste : Un-e Coordinateur (trice) Finance*
• Sector: Finance – Accounting
• Contract form: One-year fixed-term contract
• Working time: 40 hours per week (Full time)
• Hierarchical reporting: National Director in charge of Support Services
• Position location: Yaoundé

*Position open only to nationals

Mission :

Under the direct responsibility of the Deputy National Director in charge of Support Services (DNA-S), the Finance Coordinator’s primary responsibilities are the management, control, monitoring of the finance and accounting services of the CARE Cameroon Mission.

The coordinator directly supervises the national accounting manager and the national financial manager of the Mission. He/she supervises, in functional connection with the support of those responsible for his/her services at the national level, the finance and accounting staff of the various field bases and the FM Project Management Unit based at the Coordination office in Yaoundé.

He/she is a member of the Senior Management Team (SMT), and as such contributes to achieving the overall objectives of the CARE Cameroon Mission, in interaction and synergy with his counterparts in charge of Logistics & Safety, Human Resources, Programs/Quality and cross-functional managers.

MAIN RESPONSIBILITIES

RESPONSIBILITY 1:Ensure financial management and planning, accounting for the Mission

• In line with the operational objectives of the mission, and in conjunction with the Deputy Support Director, contributes to the financial planning of CARE Cameroon by ensuring good adequacy between plans and availability of resources at all times.
• Supervise the activities of the Accounting and Finance/Grants departments, ensuring that CARE policies and procedures and best practices are respected at all times;
• Contribute to the implementation of appropriate financial risk management mechanisms, including the identification, assessment, intervention and reporting on risks;
• Supervise accounting in the PeopleSoft management software package and the accounting closing process and guarantee the production of accounting on time and in accordance with regulations.
• Manage the interface of the “PeopleSoft” management software package with the Shared Services Center based in Manila
• Supervise cash flow monitoring for the entire Mission and alert management of possible difficulties.
• Ensure payment to suppliers and partners on time and in compliance with management rules.
• Guarantee the application of the CARE International policy for sharing office structural costs (SPC).
• Manage the production of budget monitoring and project financial reports on time and ensure control of the progress of budget consumption
• Ensure compliance of accounting keeping according to generally established standards.
• Ensure the production of financial statements (balance sheet, income statement, etc.)
• Monitor and report   on the Mission’s financial risks

RESPONSIBILITY 2: Actively contribute to the development and ensure the implementation of financial policies and procedures that can guarantee the proper functioning of CARE Cameroon

• Maintain up-to-date knowledge of CARE International’s Budget and SPC policies by staying abreast of any changes and ensuring they are applied in the local context , in accordance with best practices and Cameroonian legislation.
• Monitor the application of existing policies, procedures and systems to determine areas for improvement; take corrective action, if necessary, by referring to responsible managers or to CARE International if necessary.
• Ensure that the daily financial operations of CARE Cameroon run smoothly and are properly and accurately recorded, documented, controlled, monitored and reported, in accordance with best practices.
• Control the financial management of the office by monitoring the efficient and compliant use of the PeopleSoft management tool.
• Collaborate with auditors (external and internal) and actively contribute to the implementation of recommendations.

RESPONSIBILITY 3: Contribute to the development and implementation of the Mission’s budgets (operations and projects/program)

• In conjunction with the Deputy Director in charge of support services, he/she ensures the application of CARE International’s budgetary policy and the development of SPC budgets and UNR of the Mission.
• In coordination with the other departments of the support center and the technical departments/services of the program center of the mission, facilitate the construction of budgets for project proposals in compliance with the donor guidelines and formats.
• Ensure that mechanisms for monitoring, control and review of budget execution are in place.
• Establish forecasts aimed at confirming the availability of financial resources and anticipating shortages; carry out a strategic risk assessment and analyze trends in order to identify and manage risks likely to have an impact on the financial balances of CARE Cameroon.

RESPONSIBILITY  4: Contribute to building the capacity of CARE staff and implementation partners works in accordance with good financial and accounting practices, CARE rules and the rules of our donors.

• Support the development and implementation of strategies to address partner capacity gaps that are identified during partner assessments.
• Deploy the team of financial and grants analysts within multidisciplinary project management teams; ensure that they provide all necessary support and carry out follow-up visits according to the project plan.
• Participate in the partner selection process (due diligence, recommendations to the SMT).

RESPONSIBILITY 5:Forecast cash management

• Supervise the maintenance of efficient, optimal and secure cash management (Cashiers and Banks)
• Check and validate the monthly cash flow forecast and make transfer requests to headquarters as needed and in agreement with management.

RESPONSIBILITY 6:Ensure compliance of the country office with national tax regulations

• Keep up to date with tax regulations and their developments in the country in particular in connection with the competent administration, specialized organizations or humanitarian coordination frameworks
• Ensure that tax obligations are correctly provisioned and paid within the legal deadlines in order to avoid the risk of penalties at the country office
• Ensure that internal procedures are constantly in line with tax regulations in the country and that all relevant staff within the finance department have a good understanding of them practical understanding

SKILLS AND QUALIFICATIONS REQUIRED FOR THE POSITION

KNOW

• Holder of a Master’s degree (Bac+5) in Finance and Accounting or major business school.
• At least 5 years of experience in similar positions | Experience in NGOs and environments multi-site complexes.
• Work experience in a context of strong local operational partnership |Management of annual portfolios > ; 5 M€ under all types of financing, Good knowledge of the main donors (EU, AFD, USAID, etc.), knowledge of the Global Fund is an asset.

SAVOIR-FAIRE (Est capable de : …)       NIVEAU (1)   A : Débutant                B : Semi -autonome                C : Autonome                 D : Expert

• Mastery of general accounting, analytical accounting and financial analysis – CDevelop systems control and financial management – D
• Configure and deploy financial information systems (if possible under People Soft architecture) – C
• Manage a team, support change in professional practices – C
• Mastery of French (written and spoken) – D Mastery of English (imperative ) – C Rigor and ease of writing (analytical, argumentative, compliance language) – D
• Manage priorities in a context of multiple requests – C Mastery of Office Pack – C

CONDITIONS AND TERMS OF APPLICATION

IMPORTANT – HOW TO APPLY (Please follow instructions)

1-       Those interested in this offer are kindly asked to complete the form provided for this purpose by following the link below:

https://forms.office.com/Pages/ResponsePage.aspx?id=tzMy6BNI9U-JP_YPQAv8ukobPkX4LxZEpqNGSp_clydUQlJJMUdXQjdMTkRTWVJJOVRNMDVDOE44RC4u

2-       At the end of the form, you will be given another link through which you will send ONLY your CV and cover letter

NB :

1. Female applications are strongly encouraged;
2. Any application transmitted via a channel other than that indicated above will not be taken into account;
3. Only pre-selected candidates will be contacted personally;
4. As part of this recruitment process, applications will be processed on a rolling basis. CARE International in Cameroon reserves the right to terminate the process early.
5. Offer closing date: December 31, 2023 at 5 p.m. sharp.

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