*Human Resources and Finance Assistant – MSF, Médecins Sans Frontières Switzerland*
MSF is a non-governmental humanitarian organization, created in France in 1971, under the status of a non-profit association. The Swiss section was created in 1981. Nobel Peace Prize winner in 1999, MSF’s mission is to provide humanitarian medical aid to any affected population without distinction of ethnicity, gender, religion, philosophy or political opinion.
Médecins Sans Frontières Switzerland is looking for a human resources and finance assistant for its flood emergency project based in Yagoua.
Work location: Yagoua with travel to the project areas.
Contract type:
Fixed-term contract with possibility of renewal Start date: November 8, 2024
Direct manager: Human Resources and Finance Manager of the project
Level: 6 according to the MSF salary scale
Advantage: A very good health care kit
RESPONSIBILITIES:
Perform administrative tasks and monitor accounting management, respecting the instructions of the Administrative Manager and MSF procedures, in order to ensure compliance with laws and maintain strict control over monetary resources.
Perform administrative and legal tasks under the supervision of the Administrative Manager, verify salary calculations and update personal files to ensure correct, compliant and punctual payments.
Implements financial management procedures to ensure optimal control and security and ensure the availability of funds.
Prepare employment contracts in accordance with legal requirements, including specific amendments where necessary to ensure compliance with local labor and tax laws.
Enter data into the HR database and personnel files, keeping them up to date to facilitate the management of HR procedures.
Update employees’ social security and tax records to meet regulatory requirements and obligations.
Prepare monthly pay slips for all staff, amend and update necessary data to ensure the punctuality and accuracy of staff salaries.
Prepare the final pay slip and work certificates at the end of the contract to meet regulatory requirements while defending the interests of MSF.
Follow up on expiring leases and inform the Administration Manager in time to arrange for renewal or find an alternative.
Assist the Administration Manager with monthly budget forecasts and planning to ensure payment of daily needs, salary advances, wages, etc.
Process payments to suppliers and maintain strict control over all required documents, reporting any discrepancies to the Administration Manager.
Carry out all accounting tasks and activities, in order to ensure strict control over all expenses and the reliability of statements and documentation.
Ensure that all administrative information is accessible to all staff (assignments, meetings, etc.)
File and prepare all accounting elements required by the Administration Manager.
Supervise the house staff and ensure fairness, with close monitoring (
various schedules and replacement, set up team meeting times to organize work and manage difficulties, etc.)
File accounting files and enter accounting elements into the accounting software, with the support of the Administration Manager and / or the Accounting Manager (ACMA).
Assist the Administration Manager with the framing of documents in the local language. Assist the Administration Manager during meetings upon request.
Selection Criteria
Education University degree in human resources, finance, law or accounting.
Experience Previous professional experience of at least two years in relevant professions.
Experience in team management,
MSF or other NGO experience would be an asset.
Languages Essential knowledge of the mission language (French and English) and the local language
Knowledge Essential computer skills (Word, Excel, internet)
Skills Results and sense of quality
Teamwork and cooperation Flexibility of behavior
Adherence to MSF principles
Stress management
This job description may be modified in accordance with the activities or evolution of the mission.
COMPOSITION OF THE FILES:
Application files (a CV of 2 pages Maximum with 3 references, cover letter, copy of diplomas, any proof of professional experience, copy of the CNI, active telephone number).
Please apply by sending your application file, specifying on the envelope and/or the subject of the email the following code: MSFCH – YAGOUA – ASSADMIN – 112024
Applications can be sent by physical file to the following address: MSF office, residential district, Hôtel le Protocole le HAMID-Yagoua or by email to the address: msfch.recrutement.yagoua@gmail.com
Deadline for submission of files: Sunday, November 3, 2024 at 5:00 p.m.
Female applications are strongly encouraged.
Written and oral tests will take place in MSF offices. Only pre-selected candidates will be contacted.
Done in Yaoundé, October 28, 2024.
