*Recruitment of 10 local partners to contribute to the holding of peaceful elections*
COMMUNITY RESILIENCE SUPPORT PROGRAM IN CAMEROON (FHI360/PARC-CAMEROON)
CALL FOR APPLICATIONS
For the recruitment of 10 local partners to contribute to the holding of
peaceful elections in the cities of Douala, Yaoundé, Bafoussam and Garoua
Publication date: October 30, 2024
All deadlines
are set at 24:00
GMT+1 of the dates
indicated.
Questions to be asked: November 8, 2024
Final responses to
questions:
November 14, 2024
Deadline for submission of applications: November 20, 2024
I. Introduction
USAID ‘s Community Resilience Support Program in Cameroon (PARC-Cameroon)
is pleased to announce the publication of this call for applications to identify up to
10 local partner civil society organizations (CSOs) that will contribute to the holding of
peaceful elections in the cities of Douala, Bafoussam, Yaoundé and Garoua following the
electoral cycle scheduled in Cameroon starting next year (October 2025).
The selected partners will implement electoral violence prevention
, peace advocacy and information integrity activities in the
North, Littoral, Central and West regions.
PARC-Cameroon will provide grants and work closely with the
selected organizations to implement peace promotion activities
during the electoral period.
Submission of an application does not constitute a guarantee of funding. PARC-Cameroon
reserves the right to award one, several or no funding based on the applications
received for this call for applications. PARC-Cameroun reserves the right to negotiate
independently with any candidate, and assumes no responsibility for costs associated with the
preparation and submission of applications. Applications must follow the terms and
conditions described in this call for tenders. PARC-Cameroun reserves the right to reject any
request that it deems incompatible with the terms and conditions of the Call for Applications.
The deadline for submission of technical proposals/requests in response to this Call
for Applications is November 20, 2024. Late applications will not be eligible. The successful applicant(s) will be awarded a grant for an
expected period of performance of 12 months from the date of signature of its contract.
Instructions for applications are provided in Section VI of the Call for Proposals. The
application form is provided in Annex A.
II. PARC-Cameroon Project Overview
The United States Agency for International Development (USAID) funds the
Community Resilience Support Program in Cameroon (FHI360/PARC-Cameroon) to
empower Cameroonians to meet their needs through improved access to
services and advocacy capacity. PARC-Cameroon activities aim to strengthen the
capacities of civil society organizations (CSOs) so that they can better serve their
respective communities and cities and contribute to the achievement of development goals.
Therefore, the program aims to develop the institutional,
organizational and technical capacity of its partners and support CSOs to
effectively represent and serve their respective communities. These activities will build
on the pre-existing strengths of CSOs and contribute to the strengthening of the civil society system
as a whole, so that the implementation areas can have a
sustainable civil society support network on which they can rely and become major and effective actors
in ensuring peaceful elections.
PARC-Cameroon is implemented over a five-year period from March 2022 to March 2027
in the Far North region of Cameroon, particularly in the departments of Diamaré,
Mayo Sava, Mayo Tsanaga, Mayo Danay and Logone-et-Chari. The program is
currently in its 3rd year of implementation and given the holding of
presidential, legislative, municipal and regional elections probably in late 2025 and early 2026,
PARC-Cameroon intends to adapt its program to the current socio-political context of the country in
order to contribute to peaceful elections by supporting local partners who will lead
activities that can mitigate electoral violence and conflict during the election period. To
this end, the program will expand its geographic area of intervention and its partners through its
Program Modifier 4: “Mitigation of electoral violence and conflict through
grants to support peaceful electoral processes”.
Currently, the program is working in its Phase II implementation with 14
partner civil society organizations (CSOs) in the Far North region of Cameroon, and for this
Modifier 4, it plans to recruit 10 additional partner CSOs to work in the
North (Garoua), Central (Yaoundé), Littoral (Douala) and West (Bafoussam) regions. These 10
new partners will work on activities related to the promotion of
peaceful elections in their respective areas of intervention.
Grant Objective and Scope of Work
To achieve PARC-Cameroon’s Sub-Objective 1, “
CSO Institutional Capacity is Strengthened” and Sub-Objective 2, “CSOs Better Serve Their Communities
More Effectively,” the PARC-Cameroon team will collaborate with local partners selected through this call for applications to implement activities that
will support the civil society operating environment through
CSO strengthening, training, and advocacy.
FHI 360 will work with a total of 10 CSOs, including three in Yaoundé, three in Douala, two in Garoua,
and two in Bafoussam, to implement the program activities on the ground. The
partners selected in each of these cities through this call for applications
will be responsible for and/or participate in the following activities:
• Participate in a project implementation kick-off meeting.
• Participate in the training on the collaborative implementation of the
Information Ecosystem Assessment Tool (IEAT) in the implementation cities
• Actively participate in the WSR (Whole System in the Room) workshop that will be organized
in each of these 4 target cities. This workshop will bring together all stakeholders,
including authorities, traditional and religious leaders, the private sector,
civil society organizations including youth, women and
people living with disabilities associations, etc. to collectively propose priority themes
that will be broken down into activities that the selected partners will
implement in the form of projects that PARC-Cameroon will subsidize;
• Network with other CSOs/CBOs/local associations in each
program city and strengthen local mechanisms to support peaceful elections
• Identify, with the support of FHI 360, members of a regional council of elders among
personalities in the city including traditional and religious leaders who can
deliver positive messages of peace during the electoral period and organize the
logistics of their periodic meetings.
• Commit to working in collaboration with government institutions
Grant Management and Staffing
PARC-Cameroon has project offices in Maroua and Yaoundé and will have representatives in
the Douala, Bafoussam and Garoua regions. Each grantee will be
contractually linked to PARC-Cameroon through a grant agreement and technically
accountable to the Director of PARC-Cameroon. For day-to-day operations, the
Deputy Director of PARC-Cameroon will be the grantee’s main point of contact within
the PARC-Cameroon team. The grantee will also work closely
with other members of the PARC-Cameroon team, namely the
city-level program coordinators, the Grants Manager and Officer,
the Monitoring, Evaluation and Learning (MEL) team, the Gender Specialist, the
Capacity Building Specialist and other PARC-Cameroon staff.
Selected organizations will be expected to propose a staffing and management structure that
ensures that all activities of their respective projects are implemented efficiently
and effectively. Applicants will nominate a dedicated Activity Coordinator who will serve as the primary point of contact for PARC-Cameroon in their applications. Grantees will
anticipate the following positions and levels of effort for the implementation of the grant:
Activity Coordinator – Full-time – 100% effort level for the duration of the
grant.
The Activity Coordinator will be responsible for implementing the grant activities, ensuring
the effective implementation of activities by the grantee and the
submission of high-quality deliverables (e.g., monthly reports,
activity reports). The Activity Coordinator will be the main point of contact for the
PARC-Cameroon Deputy Director and the PARC-Cameroon Grant Manager and will manage all
Grantee staff working on grant activities. The
Activity Coordinator should have more than three years of experience in activity management,
including effective team leadership and implementation of high-
quality activities. The Activity Coordinator should also have workshop facilitation expertise
and proven capacity building skills.
Finance and Operations Manager – Part-time or Full-time – 50-100
% effort level for the duration of the grant.
The Finance and Operations Manager will report to the Activity Coordinator,
providing financial and operational support for the implementation of the activity. He/she will be
responsible for managing the grant finances, monitoring the budget, and coordinating
financial reporting for this grant. The person proposed for this position must be able
to demonstrate financial and administrative capacity to effectively manage
cash grants from international donors. He/she should have at least three years
of experience in financial management and reporting on project activities.
Monitoring, Evaluation and Learning Officer – Full-time – 100% effort level over a
project period
The Monitoring, Evaluation and Learning Officer will be responsible for data collection, analysis,
processing and reporting. He/she will ensure the quality of all
deliverables resulting from the activities implemented under the grant. To this end, he/she will ensure
that the activities implemented under the grant contribute to informing
PARC-Cameroon’s performance indicators. He/she must have at least 3 years of experience
in the field of monitoring, evaluation and learning.
III. Funding after selection of partner organizations
PARC-Cameroon plans to award up to 10 grants to local partners under
this program. Each selected partner will develop a project document with
specific activities that will be defined according to the priorities identified at the end of the “whole
system in the room” workshop in each city and which correspond to the general activities indicated
above under the point “Objective of the grant and scope of work”. It will also develop
a budget corresponding to these specific activities defined,and both documents (
project document and budget) will be submitted to FHI360 for funding and will serve as the basis for
the establishment of a grant contract. When developing the budget, all requests for funds must be submitted
using the local currency (XAF), as grant payments will be made only
in local currency. The exact amount of each grant will be reflected in the final budget that
will be included in the grant contract. As part of the partnership, PARC-Cameroon intends
to award grants with Reimbursable costs.
The successful applicant(s) will be awarded a grant for an
expected period of execution of 12 months from the date of signing the contract.
Cost-sharing requirement
In the budgets that will be developed after the “whole system in the room” workshop, applicants
must include a cost-sharing contribution. This will ideally amount to five percent
(5%) of the total budget cost from the applicant or other sources. The
cost share should be calculated on the basis of the total amount requested from PARC-Cameroon. For example,
if the budget requested from PARC-Cameroon is XAF 10,000,000, then a contribution of
XAF 500,000 is ideally expected, making the total budget for the initiative
XAF 10,500,000. Cost sharing will be finalized during negotiation. Cost sharing
refers to funds or resources from other donors or the
private sector to pay for program-related activities, payments from the applicant’s own funds
, or the fair market value of in-kind contributions, such as
space, equipment, the value of volunteers or staff time, etc.
Applicants are encouraged to partner with the private sector and/or other
donors, as appropriate.
Cost-sharing contributions cannot be paid by the
U.S. Government under another grant, cooperative agreement, or contract. Applicants must demonstrate the source of funds that will constitute their cost
-sharing contribution .
Grantees will be contractually obligated to contribute to cost sharing
from the sources indicated in the application form and budget and described in the
grant agreement.
IV. Eligibility criteria under this call for applications:
To be considered for a grant under this call for applications, applicants
must meet the following eligibility criteria:
1. The organization is a legally constituted non-profit, non-governmental organization.
registered and operational in Cameroon. Applicants must be duly
registered as a Cameroonian association (according to Law No. 90/053), (according to Law No.
92/006) or non-governmental organization (according to Law No. 99/014).
2. The organization is currently present in the chosen region of Cameroon and can
demonstrate its capacity to operate and launch activities there upon signing the agreement.
3. The organization must not appear on the list of organizations excluded from the
U.S. government (OFAC), Sam.gov, the Cameroonian government and the
United Nations (UNSC) due to its affiliation with illegal activities. Selected organizations will be eligible for an award only if they meet
the following criteria:
– The organization completes the FHI 360 pre-award assessment (
Grant Management Capacity) and is determined to meet the requirements for a
fixed-amount award.
– The organization has obtained, or is in the process of obtaining, a Unique
Entity Identifier (UEI) through sam.gov or has received an exemption
– The organization has completed and signed the Certifications, Assurances, Representations, and Other
Representations of the Grantee required by USAID and included in Appendix C (and here in
English: https://www.usaid.gov/ads/policy/300/303mav).
V. Application Requirements and Process
The application submission process consists of the following steps:
• Launch of the call for applications by PARC-Cameroon on October 30, 2020Questions to
ask about the call for applications: Interested organizations can also
submit questions about the call for proposals by email. All questions must
be submitted by November 8, 2024 at 24:00 (WAT: GMT+1) to the
email address: Cameroon.PARC@fhi360.org
• Final responses to questions shared by PARC-CAMEROON: November 14, 2024
by 24:00 GMT+1 (sent by email to all organizations that participated
in orientation meetings and/or submitted questions)
• Application Submission Deadline: To apply for this opportunity, please
submit your proposal and required supporting documents (see below) to
FHI360/PARC-Cameroun electronically at Cameroon.PARC@fhi360.org no later
than November 20, 2024 at 24:00 GMT+1. Submissions received after the deadline
will not be considered. PARC will confirm receipt of the application by email.
Application Instructions and Requirements
Technical requests and attachments must be submitted in Microsoft Word or PDF.
Applications may be submitted in French or English.
The application consists of four parts:
1. A completed and signed application in the format provided in Appendix A. Please provide
complete responses to all parts of the proposal: I. Description of the
applicant’s qualifications; II. Community references; and III. Proposed management structure and personnel.
2. CV of the activity manager, highlighting relevant qualifications.
3. Proof of legal registration in Cameroon, such as a receipt for the declaration
of association or NGO. Applicants must be duly registered as a
Cameroonian association (according to Law No. 90/053), or a non-governmental organization (according to
Law No. 99/014). 4. Please note that Appendix C of the RFP includes certifications, assurances,
declarations and other statements of the beneficiary. These are for reference purposes only
at the application stage. FHI 360 and USAID will require selected grantees to sign
and date the certification by the authorized official before an award can be
made. Grantees will be required to comply with the content of the certifications as part
of the grant agreement when/if funding is approved.
https://www.usaid.gov/ads/policy/300/303mav
VI. Evaluation of Applications
PARC-Cameroon intends to award up to 10 grants resulting from this RFP
to applicants whose applications are compliant with the RFP requirements and
represent best value. The criteria presented below have been adapted to the requirements
of this RFP. A total of 100 points is possible for the complete application.
The relative importance of each criterion is indicated by the approximate point weighting.
Applications will be evaluated based on the criteria below:
Please ensure that your applications are complete when submitted.
Evaluation criteria Points
1. Management, staffing and past performance. The organization has the
operational and technical capacity to effectively implement the activities
described in Annex B of the call for applications.
• A management and staffing plan is included.
• The persons listed have relevant and sufficient experience to
perform the functions listed in Section III and Annex B of the call for tender.
• The organization has implemented other projects or activities of
similar scope (e.g. content) and size (e.g. budget, timeline, etc.).
15 points
2. Encourage and strengthen local networks and mechanisms for
peaceful elections: CSOs, through the grant program, must demonstrate their
capacity to support dialogue and initiatives between CSOs and electoral institutions
such as ELECAM and the CNC, by improving collaboration and ensuring the dissemination
of accurate and reliable information to the public through the creation and maintenance of
electoral violence prevention networks in all target areas. CSOs must be
able to conduct civic engagement activities with youth, women and
persons with disabilities to promote peaceful elections through conferences
, debates, community dialogues and awareness-raising campaigns
to promote peaceful participation in the electoral process.
30 points
3. Capacity to implement the
project’s Community Capacity for Resilience (CC4R) activities. The organization has demonstrated its ability to engage and empower
youth and women in the region, facilitate youth-led activities, convene
inclusive community-led processes, understand
conflict and gender dynamics, and adjust activities to avoid harm.
30 Points
4. Credible and neutral community brokers. The proposed organization and staff
are considered politically neutral and are considered
credible brokers among all stakeholder groups (government, private sector, and
civil society) that will be engaged in the electoral process.
25 pointsHas the organization submitted three references residing in its region or city
of intervention? Do the references represent different sectors and/or stakeholder groups
in the region/city? Are the references positive?
100 points
Evaluation of applications
The award will be made to the application that is determined to be the “best value” and
meets the conditions of the call for applications. An evaluation committee composed of
PARC-Cameroon staff will review each application; PARC-Cameroon will be the sole judge
of the proposals submitted under this call for proposals. During the evaluation,
the applicant may be asked to provide additional information in writing regarding
the content and/or to clarify certain points in its responses. PARC-Cameroun reserves the
right to negotiate with applicants deemed qualified for competitive proposals, including
on the scope of activities based on evolving program requirements to
ensure that the full range of project activities are successfully implemented.
Shortlisted organizations will be required to conduct a pre-
award financial assessment to verify the organization’s capacity to meet the terms
and conditions of the proposed repayable grant. As part of the pre-award assessment
(PAT) process, applicants will also be required to submit a
financial audit report for the previous fiscal year. In addition, payroll and other
financial information may be requested to justify costs that will be budgeted
at the time of submission of partner projects. Applicants may be required to
submit additional documentation to demonstrate that the organization has the capacity to
implement the grant. Site visits may be conducted by PARC-Cameroon staff
to assess the organization in these areas.
Shortlisted organizations must have obtained, or be in the process of obtaining, a
Unique Entity Identifier (UEI) through sam.gov Funding cannot be awarded until a UEI has been
obtained. PARC-Cameroon will provide instructions to organizations to obtain a UEI, if
necessary.
Partner Agreement
Selected applicants will be subject to approval by USAID before an award
can be made. Failure to obtain approval will result in the award not being awarded.
GENERAL CONDITIONS
Right to Select/Reject
PARC-Cameroon reserves the right to select and negotiate with the organization it
deems, in its sole discretion, to be qualified for competitive proposals and to terminate
negotiations without incurring any liability. PARC-Cameroon also reserves the
right to reject any or all proposals received without explanation.
The call for applications is not an offer
This call for applications represents only a definition of needs. It is simply an
invitation to submit proposals and does not legally oblige PARC-Cameroun to accept any of the proposals submitted, in whole or in part.PARC-Cameroun has no
contractual obligation with any organization based on the issuance of this call for applications. It does not
This is not an offer of award. Only the execution of a written agreement will bind PARC-Cameroun
to the terms and conditions contained in this agreement.
Discussions and Grants
The issuance of this Request for Proposal does not commit FHI 360 to award a grant to
any potential grantee responding to this request. Potential grantees will not be
reimbursed for expenses incurred in preparing and submitting an application. PARC-Cameroun reserves the right to seek clarification, enter into discussions or negotiations
, or award grants based on initial submissions without any discussions
or negotiations of any kind. PARC-Cameroun reserves the right to exclude from
further consideration any proposal at any time, including after discussions
or negotiations have been initiated. PARC-Cameroun reserves the right to reject
any application or award the grant without further discussion or negotiation.
Pre-Award (Due Diligence)
PARC-Cameroon reserves the right to conduct a pre-award assessment of the
selected applicant before making a final award decision. As part of the
pre-award assessment process, applicants may also be required to
submit a financial audit report from the previous fiscal year. Applicants may be
asked to submit additional documentation to demonstrate that the organization has the
capacity to implement the award. Site visits may be conducted by
PARC-Cameroon staff to assess the organization in these areas.
Application Validity Date
All information submitted under this RFA will be valid
for three (3) months from the RFA due date. If your
organization is awarded the contract, all information contained in this RFA
and the negotiation process is contractually binding.
Bid Verification
FHI 360 may contact organizations to confirm the contact person, address, and
to confirm that the bid was submitted for this solicitation.
Grant Agreement:
A grant agreement will include the approved project description,
approved budget, reporting requirements, and relevant provisions. Once signed,
it constitutes a legally binding agreement between FHI 360 and the grantee organization.
Once the grant agreement is signed, it cannot be amended without the
prior written approval of FHI 360.
Upon selection, FHI 360 will work with the grantee to establish an appropriate reporting methodology
that reflects the activities to be performed in the program description and budget.
FHI 360 will reimburse only those direct costs that are identified in the approved
subaward budget and that are determined to be allowable and allocable based on
FHI 360’s cost principles as provided in 2 CFR 200 Subpart E – Cost Principles. Grant Provisions:
FHI 360 is required to comply with the provisions of the U.S. Foreign Assistance Act and other
U.S. laws and regulations. The grant program will be administered in accordance
with FHI 360’s policies and procedures and USAID’s regulations for U.S. non-government grantees
. The most recent USAID provisions for
standard awards can be found at https://www.usaid.gov/ads/policy/300/303mab
5.2.1
Late Submissions, Amendments, and Withdrawals of Applications
At FHI 360’s discretion, any application received after the exact date and time of receipt
may be deemed ineligible. Applicants may withdraw their application by
written notice via email received at any time prior to award. Applications may
be withdrawn in person by an applicant or its authorized representative, if the identity of the
representative is known and the representative signs a receipt for the application prior to award.
5.2.2 Misrepresentations in Applications
Applicants must provide complete, accurate, and complete information as required by
this solicitation and its annexes.
5.2.3 Conflict of Interest Clause
Applicants must disclose any past, present, or future relationships with any party
associated with the issuance, review, or administration of this solicitation and the anticipated award.
Failure to provide full and open disclosure may require FHI 360 to reevaluate the selection of a
potential applicant.
5.2.4 Prohibited Goods and Services
Under no circumstances shall the awardee procure the following items under
this award, as these items are excluded by the Foreign Assistance Act and other
laws that govern USAID funding. Programs found to be transacting
in any of these items will be disqualified:
a. Military equipment;
b. Surveillance equipment;
c. Products and services to support police or other
law enforcement activities;
d. Abortion equipment and services;
e. Luxury goods and gaming equipment; and
f. Weather modification equipment.
5.2.5 Restricted Goods
Only goods necessary to accomplish the objectives of the project are explicitly approved
in the award and may be procured and are subject to the provisions set forth
in the Standard Provisions for Fixed-Obligation Grants to Nongovernmental Organizations. Grants are not currently anticipated to fund any of the
items listed here.
The following costs are restricted by USAID and require prior written approval from
FHI 360 and USAID in order to be eligible costs:
a. Agricultural commodities;
b. Motor vehicles;
c. Pharmaceuticals;
d. Pesticides;
e. Fertilizers;
f. Contraceptives
g. Used equipment
h. Surplus U.S. Government Property
5.2.6 Ineligible Activities
The following activities will not be considered for funding:
a. Activities related to the promotion of specific political parties;
b. Building reconstruction or rehabilitation projects that are not
accompanied by plans for use and maintenance by a larger city;
c. Distribution of emergency/humanitarian aid or funds;
d. Religious events or activities that promote a particular faith;
e. For-profit commercial activities that benefit a small, restricted group,
rather than providing increased opportunities for the city as a whole;
f. Non-program operational expenses.
5.2.7 Disclaimer:
• FHI 360 may cancel the RFP and not award the grant.
• FHI 360 may reject any or all responses received.
• The issuance of an RFP does not constitute a commitment to award by FHI 360.
• FHI 360 reserves the right to disqualify any application if the applicant fails to follow
the instructions in the solicitation.
• FHI 360 will not compensate applicants for their response to the RFP.
• FHI 360 reserves the right to award a grant based on the initial evaluation
of applications without further discussion.
• FHI 360 may choose to award only a portion of the activities in the RFP, or
to award multiple grants based on the activities in the RFP.
• FHI 360 reserves the right to waive minor deficiencies in the RFP that
can be corrected prior to award in order to promote competition.
• FHI 360 will contact all applicants to confirm the contact person, address, and
that the bid has been submitted for this RFP.
ANNEXES
The following documents are considered part of this RFP:
Appendix A: Application Form
Appendix B: Grant Agreement Scope of Work and Deliverables Appendix C: Grantee Certifications, Assurances, Declarations and Other Representations and
Standard RFP Provisions.Community Resilience Support Program in Cameroon (PARC-Cameroon)
Appendix A: Application Template Page 1 of 5
ANNEX A. APPLICATION FORM
Use the template below to prepare your application. Complete all sections of the
template. Add as much extra space to each section as needed.
Organization Name: (Official name
as on the Certificate
of Registration) Organization
Registration Number : Organization DUNS or UEI Number (if applicable): Organization Address: Street Address: City/Region: Phone Number: Email: Primary Contact Details: Name: Title: Email 1: Email 2: Mobile Number 1: Mobile Number 2: Secondary Contact Details: Name: Title: Email 1: Email 2: Mobile Number 1: Mobile Number 2: Authorized Signatory Details: Name: Title: Email 1: Email 2: Mobile Number 1: Mobile Number 2: Regions/Cities where your organization is currently working Regions/Cities where you propose to implement the activities: Estimated Total Budget: 1. Registration: A. Include a copy of the organization’s official registration i. When was your organization registered? ii. Legally registered organization address: 2. Geographic presence: A. Please indicate the Regions and/or Cities where your organization is present. Please describe the office and/or staff located at this location as well as recent or current activities implemented.Community Resilience Support Program in Cameroon (PARC-Cameroon)
Annex A to the RFP – Application Form Page 2 of 5
B. Please indicate the Regions/Cities where your organization would like to conduct activities under
this grant. Please rank these areas in your order of preference (1 =
first choice, 2 = second choice, etc.)
Regions Cities Localities Ranking
North
Central
Coastal
West
For all regions you have selected and for which your organization does not have
current or recent activities, please describe how your organization would be prepared to
implement the project in the area(s) concerned. What field experience
and/or relationships with stakeholders in the city will your organization draw on
?
3. Management, Staffing, and Past Performance
A. Management and Staffing Plan:
i. Where will staff be located?
ii. Please describe internal reporting and communication lines. Please also describe how your organization will report and communicate with FHI 360
staff working on the PARC project. iii. If your organization proposes to work in two Regions, please describe how the different sites will be staffed and how activities will be managed and controlled. B. Please complete the table below for the staff proposed to implement the scope of work under this grant. Please provide the names of a minimum of three positions, including the required Activity Manager position. Please note that the role/position titles are indicative and applicants may propose different titles and roles if required. Name of Person Current Title Proposed Role within PARC Length of Employment or Service with the Organization (if no prior experience, please indicate length of employment with another organization) 3-4 Current and Essential Job Responsibilities Activity Coordinator M&E Manager Finance and Operations ManagerCommunity Resilience Support Program in Cameroon (PARC-Cameroon) Annex A to the RFP – Application Form Page 3 of 5 C. Please provide a CV for the Activity Manager and a CV for one of the other positions listed. D. Previous Experience:Provide details and examples to demonstrate the ability
of your organization to design and implement projects similar to the one described
in Section III of this RFP:
i. Administrative/logistical/operational capacities (e.g.
procurement, financial oversight and reporting)
ii. Technical capacity in community engagement and
women and youth engagement in particular.
iii. In the table below, describe the three
electoral violence prevention activities/projects that your organization has implemented in the
last seven years that are most similar in scope and size
(The activities you select may or may not have been funded).
Name of the activity/
project
Period
of implementation Budget
amount Donor Donor contact details Contact name: Phone: Email: Contact name: Phone: Email: Contact name: Phone: Email: 4. Encourage and strengthen local networks and mechanisms for peaceful elections: A. What is your experience in dialogue support initiatives and initiatives between CSOs and electoral institutions such as ELECAM, CNC… B. What is your experience in preventing electoral violence. C. Please describe your organization’s capacity to conduct civic engagement activities with youth, women and persons with disabilities to promote peaceful elections through conferences, debates, community dialogues and awareness campaigns to promote peaceful participation in the electoral process. 5. Capacity to implement Community Capacities for Resilience (CC4R) activities for conflict prevention. A. What is your organization’s experience and approach in working directly with and/or engaging youth in implementing activities? Please provide at least one relevant example (with results and lessons learned), including youth-led initiatives. B. What is your organization’s experience in convening city-led processes and collaborating with multiple stakeholders (government,civil society and the private sector) to respond to local priorities in
the selected cities? What approaches have you found most
effective when working with diverse stakeholders in the
selected cities?
C. What is your organization’s experience in assessing
conflict dynamics and integrating conflict sensitivity and GESI principles into your
activities? Please provide an example of how you have adjusted your activities
to be more conflict or GESI sensitive. What are three
conflict and/or gender or social inclusion dynamics that you will need to be
particularly attentive to when implementing CC4R activities in the
selected cities?
6. Neutral and credible community broker.
A. Please describe how your organization has established and is able to maintain
credibility and a neutral position in the cities in which you work.
B. Please list any policies and/or practices of your organization that
help protect program participants and promote objectivity and
neutrality in your work.
C. Please provide contact information for at least two community actor references
for each city in which you propose to work. These may include civil society actors
, regional leaders, government representatives, educators,
employers, and/or women and youth leaders at least at the regional level. References
should be familiar with your organization’s work in the city and
should be able to attest to your organization’s effectiveness in implementing
activities on site, as a neutral and credible intermediary. They should not
be individuals with any past or current formal affiliation with your
organization.
Name of Person Affiliation
Current Role/Position
in City
Contact Information
[City Name]
Phone:
Email:
Phone:
Email:
[City Name]
Phone:
Email:
Phone:
Email:Community Resilience Support Program in Cameroon (PARC-Cameroon)
Annex A to the Call for Tenders – Application Form Page 5 of 5
[City Name]
Phone:
Email:
Phone:
Email:
[City Name]
Phone:
Email:
Phone:
Email:
[City Name]
Phone:
Email:
Phone:
Email:
By signing this application form, the applicant verifies that the information included in this application is
accurate and approved by the authorized representative of the organization.
Signature of Authorized Officer Date
(Print) Name and SurnameTitle/Position in the organizationCommunity Resilience Support Program in Cameroon (PARC-Cameroon)
Annex B of the Call for Tenders – Grant Agreement – ET and Deliverables Page 1 of 2
COMMUNITY RESILIENCE SUPPORT PROGRAMME IN CAMEROON
(PARC-CAMEROON)
REQUEST FOR APPLICATIONS
For the recruitment of 10 local partners to mitigate electoral violence
in the Cities of Garoua (2), Yaoundé (3), Bafoussam (2) and Douala
(3)
ATTACHMENT B: SCOPE OF WORK AND DELIVERABLES OF THE
GRANT AGREEMENT
The table below presents the activities that the grant recipient will implement
or support. This table will be included in the grant agreement as the scope of
work. The grantee will lead all activities in the region or cities
under their responsibility. Please note that these activities may be adapted and/or modified as
the project progresses. The indicative timeline for each activity during the
12-month implementation period is included. The activities will take place over the 12-month period.
Activity Indicative dates
Participate in a project implementation kick-off meeting.
PARC-Cameroon will organize a one-day meeting in each
region for the selected local partner(s) to ensure
a harmonized and comprehensive understanding of PARC-Cameroon’s guiding principles
, technical methodologies and work plan
The week of signing
the agreement
Participate in training on the collaborative implementation of the
Information Ecosystem Assessment Tool (IEAT) in the
respective cities to identify gaps, weaknesses and
opportunities to combat MDM before, during and after the
elections.
This training aims to strengthen the capacity of 20 participants in
each of the four target cities/areas (80 participants in total) to
effectively use the IEAT.
80 representatives of civil society and the media will be trained in
identifying, analyzing and understanding the fight against MDM
in the electoral context.
After the WSR workshop
Participation in WSR workshop in the 4 target regions, focusing on
mitigating electoral violence.
This activity aims to encourage collaboration among stakeholders
to mitigate electoral violence and promote
peaceful elections through a tailored and targeted WSR process in
each of the four target regions; Mapping of drivers of
electoral violence and stakeholders in four target regions.
First QuarterCommunity Resilience Support Program in Cameroon (PARC-Cameroon)
Annex B of the Call for Proposals – Grant Agreement – ET and Deliverables Page 2 of 2
Facilitate WSR workshops to identify drivers of
electoral violence in each target area and develop action plans to
mitigate them.
Four WSR workshops will be conducted, resulting in multi-stakeholder action plans
to prevent electoral violence in each of the
four target areas. Each workshop will include 70 to 90 participants.
First Quarter
Implement the multi-stakeholder action plans from the
WSR workshops aimed at preventing electoral violence in each of the four
target areas.
From the second quarter and
throughout the project
Encourage and strengthen local networks and mechanisms for
peaceful elections.
CSOs, through the grant program (activity 2.5.a),
will support dialogue and initiatives between CSOs and
electoral institutions such as ELECAM and the CNC, improving
collaboration and ensuring the dissemination of accurate and
reliable information to the public through the Creation and maintenance of
electoral violence prevention networks in all target areas
12 electoral violence prevention forums and events
will be networked (3 per city)
Starting in the first quarter and
throughout the project
Establish a network with other CSOs/CBOs/local associations in
each program city to conduct civic engagement activities
with youth, women and persons with disabilities to
promote peaceful elections through conferences,
debates, community dialogues and awareness-raising campaigns
to promote peaceful participation in the
electoral process.
Starting in the second quarter
Identify members of the regional council of each city and organize
the logistics of their monthly meeting to assess the progress of the
process and deliver peaceful messages for the elections
throughout the project implementation.
Starting in Q2
– Work closely with
local religious and traditional leaders to sensitize city members on a
peaceful electoral process through their work plans. FHI
360 and CPHDA will work with CSOs to monitor the implementation
of this activity
Starting in Q1 and
throughout the project
Engage with government institutions, such as ELECAM,
and local authorities through regular meetings to ensure
that the program is compliant with the electoral law and has the full support
of local authorities and conduct advocacy discussions with them
to promote peaceful elections.
Beginning in the first quarter and
throughout the project
Formatted TableCertifications, Assurances, Representations, and
Other Representations of the Recipient A mandatory reference for ADS
Chapter 303 Partial Revision Date: 07/26/2022 Responsible Office: M/OAA/P File Name: 303mav_0726222 Certifications, Assurances, Representations, and Other Representations of the Recipient NOTE: When these Certifications, Assurances, Representations, and Other Representations of the Recipient are used for cooperative agreements, the term “award” means “cooperative agreement.” Part I – Certifications and Assurances 1. Assurance of Compliance with Laws and Regulations Governing Nondiscrimination in Federally Assisted Programs Note: This certification applies to non-U.S. organizations if any portion of the program is conducted in the United States. (a) The recipient hereby warrants that no person in the United States will be excluded from participation in, denied the benefits of, or discriminated against under any program or activity receiving financial assistance from USAID on any of the grounds set forth below, and that in the award of assistance for which the grantee is requested, the recipient will comply with the requirements of: (1) Title VI of the Civil Rights Act of 1964 (Pub. L. 88-352, 42 U.S.C. 2000-d), which prohibits discrimination on the basis of race, color, or national origin in programs and activities receiving Federal financial assistance; and (2) Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794),which prohibits the
disability discrimination in programs and activities receiving
federal financial assistance;
(3) The Age Discrimination Act of 1975, as amended (Pub. L.
95-478), which prohibits discrimination on the basis of age in the provision of services and
benefits funded by federal funds;
(4) Title IX of the Education Amendments of 1972 (20 U.S.C. 1681, et
seq.), which prohibits discrimination on the basis of sex in
education programs and activities receiving federal financial assistance (whether
or not the programs or activities are offered or sponsored by an educational institution); and
(5) USAID regulations implementing the foregoing nondiscrimination laws
, set forth in Chapter II of Title 22 of the Code of Federal Regulations
.
(b) If the Recipient is a Higher Education Institution, the assurances
given herein extend to admissions practices and all other practices
relating to the treatment of students or customers of the Institution, or relating to the
opportunity to participate in the provision of services or other benefits to such students or customers.
