*Action Against Hunger Needs a Head of Logistics Department*

Action Against Hunger is an international, apolitical, non-denominational and non-profit Non-Governmental Organization (NGO). For our operations in Cameroon, we are looking for:

A LOGISTICS DEPARTMENT MANAGER

Base of attachment: Yaoundé

Contract duration: 12 months

Desired start date: 01/20/2025

Reporting to: Country Director

Functional Manager: Head of HQ Logistics Department

I. PURPOSES OF THE POSITION

Ensure management and logistics policy on the mission.

II. MISSIONS OF THE POSITION

Mission 1: Ensure logistics management

The Logistics Department Manager is responsible for:

monitoring and analysis of logistics indicators in its area;
the sizing of logistics capacities in its area;
support for Program Managers in assessing their needs;
Analyze indicators, produce recommendations and alert to optimize the logistics response in the area;
Update the assessment of the area’s logistics capacity and plan responses;
Provide the logistical information necessary for the construction of projects, train and support Program Managers.

Mission 2: Implement and ensure supply chain performance

The Logistics Department Manager is responsible for:

compliance with ACF procedures at each stage of the supply chain; – performance in terms of costs, quality and deadlines of the supply chain (purchases, transport, storage) in its area;
advice, information and alerts to applicants on the processing of their applications;
the broadest possible knowledge of the market in its area;
the timely and quality completion of reporting on its activity;
Implement ACF logistics procedures, train and support applicants and suppliers on compliance with these procedures;
Contribute to the establishment of the purchasing schedule by project at the time of launch
Monitor the supply schedule;
Establish the cash flow forecast;
Receive and validate purchase requests and update purchase tracking;
Implement and organize purchases within the time limits and in accordance with the ACF procedures applicable to each purchase (goods, work, services, real estate);
Negotiate and choose the supplier;
Control deliveries to bases and programs;
Control inventory management (storage conditions, report, expiration date) and stock movements;
Collect data on the market and local suppliers.

Mission 3: Implement and guarantee the performance of general resources The Logistics Department Manager is responsible for:

of the safety of the working environment and the living environment;
the provision and maintenance of the necessary logistical equipment;
security of logistics equipment, training and user support;
of the project management of construction, rehabilitation and maintenance of structures necessary for the operation of the base and the living environment; – of the water and energy supply of all structures necessary for the operation of the base and the living environment;
the timely and quality completion of reporting on its activity;
Ensure or supervise the installation, maintenance and repair of logistics equipment;
Update the base equipment list;
Size and allocate logistics equipment;
Carry out entry and exit inventories;
Supervise the management of the vehicle fleet and energy sources: maintenance, planning, cost monitoring, administrative management (insurance, documents);
Supervise the management of teams of guards and drivers.

Mission 4: Implement and guarantee IT, network and telecommunications performance

The Logistics Department Manager is responsible for:

the provision and proper functioning of fluid means of communication (voice and data) in accordance with ACF standards; – the security of equipment and users;
user training and support;
rationalization of costs in the use of equipment;
support to the Logistics Department in strategic equipment choices;
Supervise the installation, maintenance and repair of equipment; ⮚ Update the equipment list;
Size and allocate equipment;
Define and enforce rules for using equipment.

Mission 5: Implement and monitor collaboration and logistical coordination with mission partners

The Logistics Department Manager is responsible for:

of risk analysis on logistical aspects and formulation of recommendations on the selection of partners;
implementation and monitoring with partners of logistical arrangements within the framework of jointly implemented projects;
of the development with the partner of the logistical aspects of the partnership agreements and conventions;
of the implementation and monitoring of compliance with ACF and partners’ commitments on logistical aspects;
participation in capacity building of partners based on identified needs;
capitalization at the grassroots level of all innovative logistics practices within the framework of partnerships.

Mission 6: Supervise and support the Logistics team

The Logistics Manager is responsible for:

of the daily management of his team (animation, monitoring, motivation, etc.); – of the evaluation of the performance and the development of the skills of the members of his team;
Define the Human Resources needs of its activity and the organization chart of its team;
Participate in the recruitment of its teams;
Organize and manage team meetings and individual, regular and exceptional points;
Develop and monitor individual action plans for team members;
Manage schedules, distribution and coordination of work;
Conduct performance reviews for team members;
Provide technical support to teams;
Identify training needs of team members;
Create, organize and lead training courses;
Managing team difficulties.

III. DIPLOMA/LEVEL OF EDUCATION AND EXPERIENCE

Master 2 in Logistics, international trade or Commercial Action or related fields;
Minimum 6 years of professional experience in the field of logistics or 3 years of professional experience in a similar position;
Good command of English and French;
Experience in a humanitarian context would be an asset.

IV. REQUIRED SKILLS

Knowledge of supply chain fundamentals;
Knowledge of the fundamentals of international transport (indicators, freight forwarders, etc.);
Knowledge of logistics fundamentals outside the supply chain.
Advanced knowledge of lessor rules concerning logistics;
Advanced knowledge of the logistical specificities linked to technical programs in humanitarian contexts (Nutrition, WASH, SAME, SMPS);
Advanced knowledge of Cluster coordination mechanisms
Knowledge of the fundamentals of project management (planning, budget, steering, capitalization);
Advanced knowledge of the logistics framework (Kit Log);
Knowledge of the fundamentals of the financial structure of a mission;
Team management;
Sense of organization and priority management;
Good analytical skills, Sense of diplomacy;
Ease of adaptation and rigor;
Interpersonal skills;
Good communication skills (oral and written);
Mastery of management and IT tools (Office Pack, Link, etc.);
Ease of adaptation to new tools.

SPECIFIC SKILLS:

Being able to develop a global and long-term vision;
Listening to others and to one’s environment;
Being able to solve problems;
Know how to argue, convince, successfully conduct a negotiation;
Know how to develop, maintain and mobilize an external professional network.

RECRUITMENT PROCEDURE

The Action Against Hunger recruitment procedure includes 3 key steps:

1. A pre-selection based on the file submitted (only candidates whose skills and experience correspond to the profile described in the offer are retained for the written test)

2. A written technical test

3. An oral interview

For each stage, only selected candidates are contacted.