*Action Against Hunger Needs a Head of Logistics Department*
Action Against Hunger is an international, apolitical, non-denominational and non-profit Non-Governmental Organization (NGO). For our operations in Cameroon, we are looking for:
A LOGISTICS DEPARTMENT MANAGER
Base of attachment: Yaoundé
Contract duration: 12 months
Desired start date: 01/20/2025
Reporting to: Country Director
Functional Manager: Head of HQ Logistics Department
I. PURPOSES OF THE POSITION
- Ensure management and logistics policy on the mission.
II. MISSIONS OF THE POSITION
Mission 1: Ensure logistics management
The Logistics Department Manager is responsible for:
- monitoring and analysis of logistics indicators in its area;
- the sizing of logistics capacities in its area;
- support for Program Managers in assessing their needs;
- Analyze indicators, produce recommendations and alert to optimize the logistics response in the area;
- Update the assessment of the area’s logistics capacity and plan responses;
- Provide the logistical information necessary for the construction of projects, train and support Program Managers.
Mission 2: Implement and ensure supply chain performance
The Logistics Department Manager is responsible for:
- compliance with ACF procedures at each stage of the supply chain; – performance in terms of costs, quality and deadlines of the supply chain (purchases, transport, storage) in its area;
- advice, information and alerts to applicants on the processing of their applications;
- the broadest possible knowledge of the market in its area;
- the timely and quality completion of reporting on its activity;
- Implement ACF logistics procedures, train and support applicants and suppliers on compliance with these procedures;
- Contribute to the establishment of the purchasing schedule by project at the time of launch
- Monitor the supply schedule;
- Establish the cash flow forecast;
- Receive and validate purchase requests and update purchase tracking;
- Implement and organize purchases within the time limits and in accordance with the ACF procedures applicable to each purchase (goods, work, services, real estate);
- Negotiate and choose the supplier;
- Control deliveries to bases and programs;
- Control inventory management (storage conditions, report, expiration date) and stock movements;
- Collect data on the market and local suppliers.
Mission 3: Implement and guarantee the performance of general resources The Logistics Department Manager is responsible for:
- of the safety of the working environment and the living environment;
- the provision and maintenance of the necessary logistical equipment;
- security of logistics equipment, training and user support;
- of the project management of construction, rehabilitation and maintenance of structures necessary for the operation of the base and the living environment; – of the water and energy supply of all structures necessary for the operation of the base and the living environment;
- the timely and quality completion of reporting on its activity;
- Ensure or supervise the installation, maintenance and repair of logistics equipment;
- Update the base equipment list;
- Size and allocate logistics equipment;
- Carry out entry and exit inventories;
- Supervise the management of the vehicle fleet and energy sources: maintenance, planning, cost monitoring, administrative management (insurance, documents);
- Supervise the management of teams of guards and drivers.
Mission 4: Implement and guarantee IT, network and telecommunications performance
The Logistics Department Manager is responsible for:
- the provision and proper functioning of fluid means of communication (voice and data) in accordance with ACF standards; – the security of equipment and users;
- user training and support;
- rationalization of costs in the use of equipment;
- support to the Logistics Department in strategic equipment choices;
- Supervise the installation, maintenance and repair of equipment; ⮚ Update the equipment list;
- Size and allocate equipment;
- Define and enforce rules for using equipment.
Mission 5: Implement and monitor collaboration and logistical coordination with mission partners
The Logistics Department Manager is responsible for:
- of risk analysis on logistical aspects and formulation of recommendations on the selection of partners;
- implementation and monitoring with partners of logistical arrangements within the framework of jointly implemented projects;
- of the development with the partner of the logistical aspects of the partnership agreements and conventions;
- of the implementation and monitoring of compliance with ACF and partners’ commitments on logistical aspects;
- participation in capacity building of partners based on identified needs;
- capitalization at the grassroots level of all innovative logistics practices within the framework of partnerships.
Mission 6: Supervise and support the Logistics team
The Logistics Manager is responsible for:
- of the daily management of his team (animation, monitoring, motivation, etc.); – of the evaluation of the performance and the development of the skills of the members of his team;
- Define the Human Resources needs of its activity and the organization chart of its team;
- Participate in the recruitment of its teams;
- Organize and manage team meetings and individual, regular and exceptional points;
- Develop and monitor individual action plans for team members;
- Manage schedules, distribution and coordination of work;
- Conduct performance reviews for team members;
- Provide technical support to teams;
- Identify training needs of team members;
- Create, organize and lead training courses;
- Managing team difficulties.
III. DIPLOMA/LEVEL OF EDUCATION AND EXPERIENCE
- Master 2 in Logistics, international trade or Commercial Action or related fields;
- Minimum 6 years of professional experience in the field of logistics or 3 years of professional experience in a similar position;
- Good command of English and French;
- Experience in a humanitarian context would be an asset.
IV. REQUIRED SKILLS
- Knowledge of supply chain fundamentals;
- Knowledge of the fundamentals of international transport (indicators, freight forwarders, etc.);
- Knowledge of logistics fundamentals outside the supply chain.
- Advanced knowledge of lessor rules concerning logistics;
- Advanced knowledge of the logistical specificities linked to technical programs in humanitarian contexts (Nutrition, WASH, SAME, SMPS);
- Advanced knowledge of Cluster coordination mechanisms
- Knowledge of the fundamentals of project management (planning, budget, steering, capitalization);
- Advanced knowledge of the logistics framework (Kit Log);
- Knowledge of the fundamentals of the financial structure of a mission;
- Team management;
- Sense of organization and priority management;
- Good analytical skills, Sense of diplomacy;
- Ease of adaptation and rigor;
- Interpersonal skills;
- Good communication skills (oral and written);
- Mastery of management and IT tools (Office Pack, Link, etc.);
- Ease of adaptation to new tools.
SPECIFIC SKILLS:
- Being able to develop a global and long-term vision;
- Listening to others and to one’s environment;
- Being able to solve problems;
- Know how to argue, convince, successfully conduct a negotiation;
- Know how to develop, maintain and mobilize an external professional network.
RECRUITMENT PROCEDURE
The Action Against Hunger recruitment procedure includes 3 key steps:
1. A pre-selection based on the file submitted (only candidates whose skills and experience correspond to the profile described in the offer are retained for the written test)
2. A written technical test
3. An oral interview
For each stage, only selected candidates are contacted.
Applications (including a CV, cover letter, and references) must be submitted ONLY by following the link: https://urlz.fr/tn9Y
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