Organizational context

  Established in 1964, the International Trade Centre (ITC) is the joint technical cooperation agency of the United Nations and the World Trade Organization (WTO) responsible for promoting sustainable trade, particularly exports, from developing countries and economies in transition. ITC’s objective is to strengthen the competitiveness of developing countries’ businesses in global markets, accelerate their economic development, and contribute to achieving the United Nations Sustainable Development Goals (SDGs). 

The four-year (2025-2028) Africa Trade Competitiveness and Market Access (ATCMA) Programme – Central Africa Component aims to sustainably increase intra-African trade as well as trade between Africa and the European Union (EU). Implemented by ITC and the United Nations Industrial Development Organization (UNIDO), this programme aims to improve market access for specific value chains and strengthen the competitiveness of exporting SMEs in these sectors. It covers the 11 member countries of the Economic Community of Central African States (ECCAS). 

A team of professionals and support staff is mobilized for the implementation of the program. The team is led by a Regional Program Manager, based in Yaoundé, Cameroon, who is directly assisted by a technical expert and an Administrative and Financial Assistant attached to the Yaoundé office. A Program Coordinator, based at ITC headquarters in Geneva, will liaise between the local office, ITC technical experts and support functions, while finalizing reports

 Tasks and responsibilities

 1.) Assist in Financial Management 

• Record and monitor financial transactions, in collaboration with UNDP (ATLAS system), prepare requisitions and payment requests;
• Assist the project team in developing the budget linked to the annual work plan;
• Undertake budget reviews, verify availability of funds, ensure necessary approvals are obtained and entered into the computerized budget system 
• Prepare payment requests, fees and per diem for consultants and experts, settlement of supplier invoices and other;
• Monitor the acquisition of goods and services;
• Record cash register transactions (petty cash/imprest account) and produce a quarterly expense report.   

2.) Assist in administrative and operational management 

• Assist the project team in the implementation of project activities;
• Contribute to the preparation of periodic progress documents and reports;
• Prepare and draft correspondence relating to current affairs and ensure their transmission to their recipients;
• Write minutes of internal coordination meetings; 
• Support the development of terms of reference for recruitment and activities 
• Ensure the archiving and classification of files and working documents, including electronic ones 
• Record, scan, archive received and dispatched documents, routine correspondence, memoranda and reports and any project documents (narrative and financial) in accordance with standard operating procedures in paper and electronic (Share Drive) format for ease of access, reference and confidentiality; 

3.) Assist in Logistics Management 

• Assist in coordinating the logistical organization of conferences, seminars and meetings organized by and for the ATCMA-CEEAC/ITC program, including the logistics of welcoming ITC experts and their consultants on mission as well as local participants invited to conferences, seminars and meetings; 
• Ensure the preparation, organization and coordination of internal and external official missions for project team members, including: management of travel authorization requests in UMOJA, preparation and follow-up of visa applications, reservations and confirmations of airline tickets, hotel reservations, organization of ground travel, coordination with the United Nations Security Services (UNDSS), distribution of per diems, and processing of post-mission travel expense reports;
• Support the management of operations necessary for the smooth running of activities in collaboration with the coordination unit in Geneva, including: travel authorizations (visas), preparation of memoranda of understanding, purchase requests and field expenditure authorizations (FAs); 
• Provide secretarial services for conferences, seminars and meetings organized and prepare the minutes and reports of said events, in accordance with established formats; 
• Be the focal point in the management and supervision of project inventories, equipment and supplies, including the supply of materials, tools and equipment necessary for the proper functioning of the office, management of vehicle use and fuel supply. 

4) Assist in Personnel Management 

• Manage monthly leave reports and ensure administrative follow-up of documents related to leave and missions of staff recruited through UNDP, the local team, consultants, regional focal points and visitors on mission in Central Africa, ensuring their compliance with United Nations regulations and their transmission within the required timeframe;
• Provide advice and assistance to the local team on administrative matters;
• Serve as an interface with contracted consultants;
• Assume the role of UMOJA focal point for tasks related to Administration and Human Resources. 

The incumbent performs other tasks relevant to his functional profile, deemed necessary for the proper functioning of the Office and the Organization.

CORE

Achieving Results :               Level 1 : Plan and control own work, pay attention to detail, deliver quality work within given deadlines.

Thinking innovatively :         Level 1 : Open to creative ideas/known risks, solves problems pragmatically and makes improvements. 

 Continuously learning :         Level 1 : Open-minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapting with agility :                Level 1 : Adapts to change, constructively manages ambiguity/uncertainty, is flexible 

Act with determination :           Level 1 : Demonstrates dynamism and motivation, is able to remain calm in the face of adversity, is confident.

Commitment and Partnership :       Level 1 : Shows compassion/understanding for others, builds positive relationships

Fostering Diversity and Inclusion :  Level 1 : Appreciate/respect differences, be aware of unconscious bias, confront discrimination 

 TECHNICAL AND TRANSVERSAL SKILLS

 Business Management – Customer Satisfaction/Customer Management : Ability to respond in a timely and appropriate manner with a sense of urgency, provide consistent solutions, and deliver quality results and/or solutions within specified timeframes to meet and understand real customer needs. Contribute to the development of customer service strategy. Look for ways to add value beyond immediate customer requests. Be able to anticipate upcoming customer needs and concerns. 

 Ethics – UN Political Knowledge – Ethics : Knowledge and understanding of the United Nations Staff Regulations and Rules and other policies relating to ethics and integrity  

 Administration and Operations – Document and Records Management : Overall management of documents (paper or electronic); registry and retention policy, including storage and archiving.  

Administration and Operations – Event Management (including retreats, trainings and meetings)  : Ability to manage events, including venue identification, accommodations, logistics, catering, transportation, disbursements, etc. 

Finance – Financial planning and budgeting : Ability to create and manage processes to achieve UNDP’s short- and long-term financial objectives, including planning, budgeting, forecasting, analysis and reporting.

Finance – Banking and Cash Management : Ability to collect, handle and manage cash, which involves assessing market liquidity, cash flows and investments.

 Communication – Multimedia Writing/Editing : Ability to create and/or edit written content for multimedia

 Required skills and experience

Education:

Secondary Education Diploma is required

Or A university degree (Bachelor’s degree) in Administration, Management, Finance or an equivalent field will be duly considered but not a requirement

Certification in Administration, Management, Finance or an equivalent required field will be considered an asset.

Experience :

At least five (5) years (with a high school diploma) or 2 years (with a Bachelor’s degree) of relevant professional experience in a similar position in administration, the private sector or international organizations, in a project management framework (planning, implementation, administrative management)  

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam alert

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