*Administrative ASSISTANT – CARE and Health Program(CHP) Cameroon*
A- BACKGROUND
Cameroon has among the highest burden of HIV in West and Central Africa (2.7% among average risk reproductive age adults – DHS 2018). High HIV prevalence is associated with high-risk sexual behaviors such as inconsistent use of condoms and lubricants and a high rate of sexually transmitted infections (STI). Stigma and discrimination have further marginalized key populations limiting their access to life-saving services such as anti-retroviral therapy (ART) and reducing the country’s ability to control the HIV epidemic
The national response is led by the National AIDS Control Committee (NACC), which coordinates implementation of the National HIV/AIDS Strategic Plan 2021-2023. This policy aims to reduce HIV and STI-related morbidity and mortality and alleviate its socioeconomic impact on the development of Cameroon. Among strategic approaches, the plan stresses improved access to prevention, care and treatment for key populations.
The USAID-funded Community HIV/AIDS Investments for Longer and healthier Lives (CHILL) has the following objectives: (1) HIV testing for Key and Priority populations (KPs & PP); (2) ART uptake for KPs and PPs by ensuring that those who test positive are actively linked to treatment as soon as possible; and (3) improving retention in treatment through improved linkages between facility and community-based services, and reinforced community-based support for adherence and client follow-up.
Care and Health Program (CHP) will be the CHILL prime and will lead the program in partnership with fifteen local community-based organizations (CBO). The consortium is collaborating with the Ministry of Public Health (MOH), NACC and other stakeholders to build the capacity of the national, regional and community response.
These efforts will expand service coverage in five focus regions and generate data for evidence-based programming through the implementation of evidence-based prevention, care and treatment services to key and priority populations in Cameroon.
In the context of this project, CHP is recruiting an Administrative Assistant with the following criteria:
PROJECT PERIOD: 03 Years
CONTRACT PERIOD: 01 years, beginning from October 1, 2024
PLACE: Yaounde
CONTRACT TYPE: CDD
TRIAL PERIOD: 3 Months Renewable after evaluation .
With the supervision of the DCOP Finance Operations of the project, the Administrative Assistant will be a member of the CHILL team at the Yaoundé sites.
JOB PROFILE:
• Plans a wide variety of CHILL activities (for example, appointments, meetings, report writing);
• Performs logistics and administrative/office functions; performs routine office procedures such as typing, filing, copying, scheduling and confirming appointments.
• Planning staff travel;
• Participates in a variety of meetings, workshops and/or training to provide or receive information and meet the needs of participants.
• Maintains a wide variety of manual and electronic document files and records for the purpose of providing up-to-date information and/or historical references in accordance with established requirements of administrative guidelines.• Respond to a variety of questions from various internal and external partners and collaborators to provide information or guidance and/or facilitate communication between partners.
• Works closely with CHP Cameroon’s finance, administration and logistics teams.
FUND MANAGEMENT
• Holding of activities and treasury operations. Operating fund 100,000;
• Record keeping of income/expenses;
• Input operations in the input mask;
• payment of invoices under XAF 50,000;
• Control of the accounting document;
• payments for staff assignments and activities;
• collection of balances remaining missions and activities;
• Keeping receipt books;
• monthly closing of the various petty cash registers;
• Petty cash replenishment requests when sales exceed 20%;
• Invoice tracking.
DESIRED MINIMUM QUALIFICATIONS
training: BTS Secretariat and Business Organization or equivalent with field experience required.
A minimum of (1) year of professional experience as a receptionist or secretary. Proficiency in the use of Microsoft Office software (Word, Excel, Power point, etc.).
Fluency in French: A written and oral command of the French language is required. Additional proficiency in written and spoken English is preferred.
Knowledge: Computer skills.
Skills and Abilities: Strong interpersonal skills, including the ability to work effectively in a team environment. He/she must have strong time management skills to prioritize and manage many activities simultaneously. Be a smiling person and keep your outfit spotless. Friendly and discreet.
If you are interested in pursuing any of these opportunities, please submit a resume, a cover letter, CV, copy of certificate/diploma and a list of at least three (3) professional references no later than 15/09/2024 t o chp @carehealthprogram.org with “Position Title” in the subject line or deposit it physically at CHP Headquarter Office located behind the “center regional office of taxation at Omnisport”
OTHER INFORMATION
• Female candidates are encouraged.
• Only selected candidates will be called.
The Executive Director of CHP
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