*ADMINISTRATIVE ASSISTANT (M/F) FOR A PROJECT – ACMS Cameroonian Association for Social Marketing Cameroon ACMS*

ADMINISTRATIVE ASSISTANT (M/F) FOR A PROJECT – ACMS Cameroonian Association for Social Marketing Cameroon ACMS Cameroon Association for Social Marketing
NOTICE OF CALL FOR APPLICATIONS FOR THE RECRUITMENT OF ONE
(01) ADMINISTRATIVE ASSISTANT (M/F) FOR AN ACMS PROJECT
ACMS in brief!
The Cameroonian Association for Social Marketing (ACMS) is a non-
governmental organization under Cameroonian law whose main mission is to improve

sustainable and measurable way the social situation of the Cameroonian population and to
promote health. Thus, ACMS works in cooperation with the government and its
partners in the public and private sectors to deliver high-quality health programs
, reaching all populations in need. For more than twenty-five years,
ACMS has been providing the Cameroonian population with
comprehensive and evidence-based public health interventions, including programs in reproductive health
, malaria and HIV prevention among others.
Join us!
The Cameroonian Association for Social Marketing (ACMS) is seeking candidates
for the position of Administrative Assistant (M/F).
Who are we recruiting?
The Administrative Assistant will work under the supervision of the Regional
Project Coordinator with the main responsibilities of:
Essential functions:
1. Provide support in the administrative management of the project;
2. Draft administrative correspondence;
3. Ensure the circulation of official mail;
4. Carry out the recording and classification of the various mail received;
5. Support and monitor all project purchases;

6. Provide logistical support for the organization of
project seminars and workshops;
7. Receive travel advance requests and supporting documents for
activity expenses to submit them for signature;

8. Ensure the flow of information, communicate with ACMS departments
and external partners;
9. Ensure that all bidding suppliers are approved by ACMS;
10. Develop and regularly update procurement plans
in accordance with ACMS and lessor requirements;
11. Ensure that all purchase requests received are complete and
properly approved; 12.
Promptly prepare consultation documents (notice of expression
of interest, request for quotations, tender documents, request for
proposal, etc.) in accordance with applicable procedures;
13. Prepare, organize and coordinate bid opening and evaluation sessions
;
14. Prepare letters or purchase orders on behalf of the
selected supplier(s), ensuring, where necessary, correct allocation of project codes and
lines;
15. Ensure compliance with the lessor’s requirements regarding the
procurement procedure and local legislation;
16. Maintain an appropriate classification of all
procurement documents on the project and ensure that the supports are
available and accessible as needed;
17. Participate in updating the list of suppliers and service providers in
collaboration with the members of the purchasing committee in accordance with the
procedures in force;
18. Maintain and update electronic files of equipment, materials and
the automobile and motorcycle fleet;
19. Maintain inventory records of offices and materials made available
to employees;
20. Carry out any other task related to the activities that will be assigned to you by the
hierarchy.
Qualifications and skills required:
1. University degree: BAC + 2 in Administration, Executive Secretariat or
equivalent diploma;

2. Have professional experience of at least three (03) years in
executive secretarial work, administrative management, procurement/purchasing management,

supply management or equivalent in a
large development organization, NGO, project or company;
3. Proven ability to convert complex outputs into easily
understandable and digestible information;
4. Fluency in French and excellent writing skills in French;
English skills highly desirable;
5. Ability to gather and integrate feedback from multiple stakeholders;
6. Experience and excellence in working with the
Cameroon Ministry of Health and other community partners;
What would interest us?
Fluency in French and/or English and have sufficient command of the other
language;
Have strong skills and experience in all aspects of designing
and developing administrative documents, implementing, monitoring
activities;
Ability to work under high pressure.
How to build your Application File?
A Cover Letter;
A detailed Curriculum Vitae (CV)
Photocopies of the required diplomas. A verification of Diplomas will be carried out
for the successful candidate;
Photocopies of documents that justify the candidate’s experience
(certificate of employment, work certificate, or any other related document).

References will be required. The successful candidate will be required to pass a
background check.
Your application:
Completed applications will be sent only to
the following address
: CM_recrutement@acms-cmr.org
Our employment policy
ACMS is an equal opportunity employer and encourages
qualified applications from all genders.
Only shortlisted candidates will be contacted.
ACMS reserves the right to recruit at a lower level or
based on a modified job profile.
The successful candidate will be required to pass a background check. Civil servant
candidates
must be in good standing with their administration before
signing the final employment contract with ACMS.
Key information about the position:
Type of contract: Permanent, Permanent contract linked to the project
Level of the position: 9th category, of the tertiary sector II of the
National Collective Agreement for Commerce
Workplace: Garoua
Type of position: Intermediate
Done in Yaoundé, March 13, 2025
The Executive Director
BP: 14025 Y04

Head Office North Office Coastal Office
M BP: 14025 Yaoundé M BP: 858 Garoua ☑ BP: 4989 Douala ☑
Far North Office
Maroua
Tel: + (237) 693 92 92 56 Tel.: +(237) 693 92 92 56 Tel.: +(237) 693 92 92 56 Tel.: +(237) 693 92 92 56
Adamaoua Office East Office
Ngaoundéré
Tel.: +(237) 693 92 92 56
Bertoua
Tel.: +(237) 693 92 92 56
E-mail: contact@acms.org
www.acms-cmr.org
Approved by the
Ministry of Public Health
NIU: M089600013745A