ADMINISTRATIVE & FINANCE ASSISTANT – GNI – GOOD NEIGBHBORS International, NGO Cameroon

ADMINISTRATIVE & FINANCE ASSISTANT
Job Description:
Under the supervision of the Project Finance Officer, the Administrative & Financial Assistant will collaborate with the employees and volunteers of the organization in ensuring the effective execution of all administrative and finance related tasks of the project. The specific duties of the finance and administrative assistant of the project include:

Finance
• Assists the project Finance Officer in developing and maintaining financial systems.
• Assists the project Finance Officer in planning, directing and controlling accounting and financial operations.

• Assists the project Finance Officer in preparing accounting reports and documents.
• Prepare all payment requests related to project activities, procurements and travel of staff
• Monitor the execution of project budget lines as planned in the project and support Finance officer in the preparation of monthly Financial reports to be submitted to WFP
• Evaluate all finance requests made by field staff for different activities and compare with planned budget to ensure that request is in line with planned budget before submitting to finance officer through online platform.
• Perform the payment of transport of all program participants
• Make sure of the readiness of all documents of monthly closing (Scanning files, cash exchange, etc.)
• Collect and archive financial documents with needed supporting documents (PR, Invoice, Payment, quotation , emails…etc.).
• Manage petty cash purchases when assigned by project Finance Officer
• In charge of double checking all supporting documents related to payments before submitting filing or submitting to Finance Officer  
• Ensure payment of all invoices within the required timeframe;

• Support the preparation of internal control and external audit
• Contribute to the analysis of pro-formas;
• Assist the Finance Officer in recording the monthly financial report
• Assist in budget planning of activities;

Administrative duties

• Keeping detailed HR archive files for all PULCCA project staff
• Prepare all leave request for project staff on Docs wave platform and Monitoring leave balances for each individual staff by updating the leave tracker and archiving leave papers.
• Supporting implementation of administrative procedures and systems, in compliance with Good Neighbors internal procedure and donor requirements
• Ensure the weekly filing of administrative and financial documentation (official letters, accounting documents, payment requests, etc.) according to the Good Neighbors Cameroon filing system ;

• Assist the Office in the timely preparation of relevant documents for meetings, seminars, workshops and conferences and in the finalization of related reports;
• Undertake administrative actions related to the procurement of equipment and services, including the preparation of restricted quotations, purchase orders, consultancy contracts, related payment requests, and the monitoring and follow-up of these requests;
• Establish a filing system for all incoming and outgoing courier, including the establishment of a physical and electronic system for recording and archiving documents; create, update and maintain special files (of a confidential nature or for privileged access to an official) through an organized filing system;
• Booking Hotels, taxis and flights for the guests and staff.
Others
• Manage all project equipment and maintenance
• Involve in training in-country project staffs in terms of GNCMR regulations of Finance & Administration
• Collaborate with the team to build and maintain good partnerships/relationships with other colleagues
• Ensure that internal shared documents are fully up-to-date at all times

Required Qualifications:  
To be eligible for this position, the candidate must satisfy the minimum qualification.
The candidates would be preselected and those who meet the minimum qualification would be considered. The minimum qualifications necessary for the position are listed below:

• At least a Bachelor’s Degree in Finance, Business administration, accounting or another equivalent field
• At least 2 years directly relevant work experience; or equivalent combination of academic and work experience
• Fluency in written and spoken English and French
• Excellent interpersonal and report writing skills
• Attention to detail; proactive, adaptable and flexible as required
• Computer literacy with MS word, excel, power point
• Good knowledge of accounting software, especially QuickBooks would be an asset.
• Good analytical skills and ability to summarize
• Integrity in any circumstances  
• Willingness to work under pressure and high work load with a positive mind and attitude
• Willingness to be on the field
• Ability to adapt oneself to different circumstances
• Ability to undertake domestic travel
• Ability to deliver assigned duties on time with accuracy
• Experience of working in international NGO is an asset.

HOW TO APPLY AND DEADLINE FOR APPLICATIONS
Interested candidates are invited to submit by e-mail an application, including:
 Cover letter,
 CV including three professional references
 Copy of diploma highest and other relevant work certificates
NB:
1. Applications from women are strongly encouraged.
2. Please only apply for one position.
3. The application should be addressed to the Country Director of Good Neighbors Cameroon and sent by e-mail to the unique address recruiting.gncmr@gmail.com with the title of the post you are applying for in the subject line
(For instance: “Field Monitoring Officer _ PULCCA 2025_ GNCMR”)
DEADLINE: 22th January, 2025 at midnight
Good Neighbors Cameroon has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to Good Neighbors standards of conduct. Good Neighbors will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

• Equal Opportunities:
Good Neighbors is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, national or ethnic origin, age, disability or status as a veteran.

Only Shortlisted candidates will be contacted.

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