Administrative Office Assistant
Locations: Yaoundé
Type of Employment: Salaried
Reporting: Reports to Deputy Chief of party
Summary
Nascent Solutions seeks a qualified professional to support the USDA-funded McGovern-Dole
International Food for Education and Child Nutrition program in Cameroon. Working directly under
the supervision of the Deputy Chief of Party, the Administrative Office Assistant will be responsible
for supporting the team in staffing, procurement, office administration, and logistics to ensure
effective service delivery at the field level.
About Nascent Solutions
Nascent Solutions (Nascent) is a US-based 501(c)(3) non-profit international development
organization. Its mission is to enable vulnerable people, especially women and children in rural
Africa, to develop skills for self-sufficiency. The organization focuses on food security and nutrition,
health, literacy skills development, and gender equity.
Duties and Responsibilities
• Compile and summarize timesheet records of staff in the field and submit data to head office
for payroll preparation.
• Prepare contract documents and ensure they are duly signed by all parties in compliance with
donor and Nascent’s procedures.
• Track leave information for field staff every month and submit updates to management every
6 months.
• Assist in filing correspondences, documents, and other field records as per Nascent’s
procedures
• Manage all procurement at the field level in compliance with Nascent’s and donor’s
procedures.
• Ensure the timely payment of bills and other contractual commitments undertaken by Nascent
in line with Nascent’s procedures.
• Ensure that the field office is clean and conducive for staff and guests.
• Control the various office assets by regularly updating vehicle logbooks and the asset register.
• Perform an annual and semi-annual physical inventory of all office assets (furniture,
equipment, office and project supplies, and vehicles).
• Prepare, update, and file forms for office operations.
• Oversee all travel arrangements (booking tickets, accommodation, and airport transfer) for
staff in the field office, country office, consultants, partners, ponors, etc., who are visiting the
field office.
• Take care of annual Registration documents for all field vehicles and motorbikes (insurance,
roadworthiness, etc.) in collaboration with the Country Admin and Finance Assistant
• Work with the Head Office Administration Assistant, and Human Resources Manager as
necessary to resolve any administrative or human resources issue in the field office.
• Maintain a complete and orderly filing system for all administrative and human resources
documents.
• Assist in the planning of field events and meetings to support Nascent’ FFE program.
• Provide secretarial services for the Project Staff as needed.
• Undertake other tasks as deemed necessary in line with the goal of providing management
support to the field office as assigned by the Field Coordinator.
Qualifications required
• Higher National Diploma in clerical administration, HND in management, finance, or related
field.
• At least 3 years of experience in a similar position, preferably with an INGO.
• Ability to process, handle, and communicate matters of a sensitive and confidential nature,
and deal effectively with staff, clients, and external contacts at all levels.
• High professionalism, initiative, resourcefulness, independence, reliability, adaptability,
motivation, judgment, and flexibility.
• Ability to establish and maintain excellent work relations in a team environment.
• Proven skills in delivering work through efficient and effective planning and administration,
including demonstrated administrative abilities, organization, problem-solving, personnel
management, analysis, and decision-making.
• Ability to handle concurrent activities, prioritize work, and work well under pressure.
• Strong verbal and written communication skills.
• Language competency.
How to Apply
Interested candidates are advised to submit a cover letter and resume via email at
Recruitment@nascents.org by July 31, 2024.
The applicant MUST clearly indicate the position
and location they are applying for in the email subject line.
Applications sent through any other medium or channel will not be considered.
