Administrative Officer

Administrative Officer

CONTRACT PERIOD : 1 year, beginning from October 1 ^st 2022

PLACE : Yaounde – Head Office

CONTRACT TYPE : CDD

TRIAL PERIOD : 3 Months Renewable after evaluation.

LOCATION RENTAL

With the supervision of the Administrative and Financial Manager of the project, the Administrative Officer will be a member of the CHILL team at the Yaoundé sites.

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JOB PROFILE :

• Plans a wide variety of CHILL activities (for example, appointments, meetings, report writing);
• Perform logistics and administrative/office functions; performs routine office procedures such as typing, filing, copying, scheduling and confirming appointments.
• Planning staff travel;
• Participates in a variety of meetings, workshops and/or training to provide or receive information and meet the needs of participants.
• Maintains a wide variety of manual and electronic document files and records for the purpose of providing up-to-date information and/or historical references in accordance with established requirements of administrative guidelines.
• Respond to a variety of inquiries from various internal and external partners and collaborators to provide information or guidance and/or facilitate communication between partners.
• Works closely with CARE Cameroon’s finance, administration and logistics teams.

FUND MANAGEMENT

• Holding of activities and treasury operations. Operating fund 100,000;
• Record keeping of income/expenses;
• Input operations in the input mask;
• payment of invoices under XAF 50,000;
• Control of the accounting document;
• payments for staff assignments and activities;
• collection of balances remaining missions and activities;
• Keeping receipt books;
• monthly closing of the various petty cash registers; • Petty cash replenishment requests when sales exceed 20%;
• Invoice tracking.

CHILL FOCAL POINT FOR HUMAN RESOURCES ISSUES IN THE OFFICE FIELD

• Receipt           and      distribution      of        HR      documents (contracts-Addendum-pay        bulletins);

Support and assistance for filling PAR(Timesheet) cards;

• Collection and transmission of HR documents to the mission (per-Requests for authorization and medical leave-records for reimbursement Olea-Assurance);
• Maintenance of Chronos records by Authorization and Permission requests;
• CHILL focal point for human resources issues in the CHILL office;

DESIRED MINIMUM QUALIFICATIONS

training: BTS Secretariat and Business Organization or equivalent with field experience required. A minimum of (1) year of professional experience as a receptionist or secretary. Proficiency in the use of Microsoft Office software (Word, Excel, Powerpoint, etc.).

Fluency in French : A written AND oral command of the French language is required. Additional proficiency in written and spoken English is preferred.

Knowledge : Computer skills.

Skills and Abilities: Strong interpersonal skills, including the ability to work effectively in a team environment. He/she must have strong time management skills to prioritize and manage many activities simultaneously. Be a smiling person and keep your outfit spotless. Friendly and discreet.

PREPARATION OF THE APPLICATION FILE  

A CV, a cover letter including contacts of at least 03 references, a copy of the certificates/diplomas will be submitted by the 20 September 2022 in our offices located behind the Centre’s Regional Tax Center in front of the Omnisport Stadium or send by email to chp@carehealthprogram.org.

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