*Administrative Officer – SHAC SHWARI HEALTH ASSOCIATION Cameroon*

JOB ANNOUNCEMENT

Shwari Health Cameroon is a locally registered organization with a vision to ensure the provision of quality, effective and innovative evidence-based solutions to address health systems challenges within the health sector in Cameroon and beyond with a special focus to children and adolescents. To achieve this, Shwari Health Cameroon uses proven community strategies to identify HIV infected children and adolescents, refer them to health facilities for initiation on treatment, support and accompany them through treatment to ensure they remain in care and achieve viral suppression. Our mission is to be one of the most sought-after implementations science associations in Cameroon that

uses evidence-based strategies to effectively cover the ‘Know-Do’ gaps in the provision of health services. We aim to achieve this through the application of modern evidence generation and synthesis methods to understand operational contexts so as to motto strategies that could make the implementation efforts more effective and efficient. SHWARI Health Association, in partnership with Georgetown University’s Center for Global Health Practice and Impact (CGHPI), the Government of the Republic of Cameroon’s Regional Technical Groups (RTGs), will be implementing a project titled SAFECARE-Cameroon, which is a 5-year CDC/PEPFAR-Funded project. SAFECARE-Cameroon’s goal is to develop, implement, and sustain comprehensive facility and community-based HIV services for children, adolescents, and adults in Cameroon in PEPFAR supported regions of the country and support the country to quickly track its progress to achieve HIV epidemic control . As a result, SHWARI Health Association Cameroon (SHAC) is recruiting for the following program implementation positions. All prospective candidates must be fluent in French and working knowledge of English. These positions will be based in Yaoundé or Bertoua.

SHAC Office Positions

Position:         Administrative Officer, SAFECARE Project -Cameroon
Reports to: Human Resources and Administration Manager
Location of work: Yaoundé, Cameroon
Number of positions: 01
Position Overview: The Administrative Officer will support the administration department’s daily operations in line with SHAC and donor policies.

Essential Functions
• Monitoring and maintaining office equipment and inventory supplies; orders replacement supplies as needed;
• Creating, updating, and maintaining records and databases;

• Scheduling company calendar and updating as needed;
• Preparing reports on expenses, office budgets, and other expenditures;
• Supporting department managers, staff;
• Coordinating office building and maintenance issues for general repair;
• Organizing special functions and social events;
• Handling general correspondence and preparing documentation or presentation materials as required for business purposes.

• Dealing with email inquiries
• Taking minutes
• Diary management and arranging appointments, booking meeting rooms and conference facilities
• General office management such as ordering stationary
• Arranging both internal and external events
• Possibly maintaining the company social media accounts

Qualifications and Experience
• Bachelor’s Degree in management, or MBA or any Maters Degree in any related field.
• At least 3 – 4 years of experience in a similar position in a reputable organization

• Basic understanding of donor operations particularly USG will be an added advantage.
• Good understanding of administrative procedures within a structured organization.
• Assets and inventory management experience using automated tracking system is an advantage.
• Excellent writing, organization, coordination, and communication skills
• High proficiency in computer office solutions
• Proficient in communicating in English and French
• Ability to anticipate needs and think critically.
• Ability to maintain a high level of professionalism, integrity, and discretion in working with diverse groups of people and handling confidential information.
• Computer literate with practical experience in Microsoft packages.
• Good interpersonal skills and ability to establish and maintain effective working relationships in a multi-cultural environment with sensitivity and respect for diversity.

Work Environment
SHWARI Health Association Cameroon (SHAC) /Context / Required competencies
Core values
​​• Commitment: Actively contributes to achieving organizational goals
• Diversity: Respects others and values ​​their diverse perspectives and contributions

• Integrity: Acts in a manner consistent with the Organization’s core values ​​and organizational principles
• Accountability: Takes responsibility for own action and delegated work
Core competencies
• Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
• Collaboration : Works effectively with others on common goals and fosters a positive, trust-based working environment
• Planning: Works towards the achievement of goals in a structured and measured manner
• Analysis and decision-making: Analyzes available information, draws well-founded conclusions and takes appropriate decisions
• Initiative-taking: Proposes and initiates new ideas, activities and projects

• Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
• Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
• Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for them achieving
• Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Instructions for Submitting Applications:
1. All applications should be submitted electronically at: https://forms.gle/zFso5waZkTf716JG6
2. Please mention in the subject line of the email the position for which you are applying.
3. Applications should include 3 references that are familiar with applicant’s work experience preferably in the last 3-5 years. References should include contact information including daytime phone and email address.
4. All applications should include a cover letter that details one’s suitability for the job highlighting key functional areas, expected qualifications and experiences.
5. Candidates should attach a 3-page CV/Resume that highlights one’s key achievements in areas relevant to the job

6. Job related stated qualifications and experience are the basic minimum requirements that each applicant must meet to be considered for interviewing.
7. All applicants should include daytime phone contact information.
8. Deadline for application is September 10th, 2024, 5 PM Cameroon Time.

Applications received after the deadline will not be considered.

SHWARI Health Association Cameroon (SHAC) is an equal opportunity employer and encourages all qualified persons to apply regardless of gender, ethnicity, or any other status variable.