CAIPS Notes Processing Time- What You Should Know

CAIPS notes play a crucial role in knowing your Canada visa application status or finding out why there is a refusal in the case of Canada. These notes can be processed through a CAIPS expert who conducts all the vital and relevant procedures for you to get the CAIPS notes.

This article will reveal more about CAIPS notes, the application procedure, and the processing time.

What are CAIPS Notes in Canada?

Computer Assisted Immigration Processing System (CAIPS) is an automated system for visa application processing in Canada. The system is an expert web portal that can conduct the visa application process accurately and fairly.

Usually, information is entered into the system from the application forms and other supporting documents submitted by applicants. The notes store information on applications like visitor visas, student visas, returning residence permits, and employment authorizations.

The notes are monitored by the CIC, whose role is to ensure proper documentation and safety of details of various applicants. The details contained in CAIPS notes include the following:

• The location where your application was submitted.
• Assessment results.
• The remarks of the visa officer about the application.

CAIPS notes provide a means by which all Canadian visa applicants can receive the necessary details about their application. Unfortunately, the notes usually come out bulky and written in ambiguous language applicants may find difficult to understand. However, there are tips on how applicants can go about locating the critical information about their applications from the CAIPS notes. Also, interpretation services exist. You can use any of them to interpret your CAIPS notes fully if you must.

Why are CAIPS Notes Important?

Your notes contain all information that is very important during your visa application, and they can therefore serve to perform the following functions:

Knowing your Status

The notes are crucial in determining your Canada visa application status, and sometimes, you wait in vain to receive a response from the IRCC about your visa application. Even if IRCC is going to approve a visa application, it may take months before the process is finally complete. Sometimes, applicants wait long, hoping to receive positive feedback, only to discover their application was denied.

In situations like this, you can apply for your CAIPS notes, from which you can get tangible information about the status of your visa application. You can determine your prospects for a successful visa application by requesting your notes.

Accessing Information about Your Filed Documents

Sometimes, a delay in feedback on your visa application can result from not correctly filing your documents. CAIPS notes can help you detect if this is the case. The note contains details of all the documents you submitted and the information they contain. You can check the note to see if you have provided all the necessary documents for your application.

Refusal of Application

Should your visa application be refused, the notes can point to your reasons for the refusal, in addition, you can access all the information you submitted earlier for the visa application, including personal details from your CAIPS notes. As you check through these details again, you will discover what was lacking in your application, and the errors you made that resulted in the denial of your visa.

Reapplication for Visa

If you have cause to reapply for a visa, looking into your notes can help you to avoid mistakes made in the previous application. This is because the notes give you enough details on past applications and their shortcomings. Since you know them, these shortcomings can be readily avoided in your new application.

CAIPS Notes Processing Time

Usually, CAIPS notes processing time takes at least 30 working days; however, the processing time can be affected by the Immigration Refugee, and Citizenship Canada (IRCC) requests for CAIPS notes.

If you need to extend the processing time for your CAIPS notes, the IRCC will notify you about the extension. You should also expect feedback on how long the new extension will take.

Generally, CAIPS notes can take 30 to 60 working days before receiving them, and you can also request an interpretation service for your CAIPS notes. This will be made available about 5 to 6 working days after your notes arrive.

When to Order CAIPS Notes in Canada

There are specific periods during your visa application process when you can request CAIPS notes and expect to receive them. However, if your application has not been processed to a particular stage, there will not be enough information to be included in your notes, so they will not be available.

Depending on the type of visa application, these are the times when you can order CAIPS notes in Canada;

Application for Permanent Residence (PR)

If you applied for Permanent Residence in Canada, you could request your CAIPS notes after the R10 completeness check stage. This stage is one of the regulation stages of the Immigration and Refugee Protection Act. At this stage, IRCC checks to see if all the information you provided and all the documents you submitted are complete.

The R10 stage is usually done about one month after you’ve applied to the IRCC for permanent residence. It is, therefore, best to apply for CAIPS notes about 2 to 3 months after applying for Canadian permanent residence.

You can also order CAIPS notes after receiving a response from the CIC on your visa application. If you receive negative feedback after applying for any visa type, requesting your CAIPS notes will help you discover why your application was denied.

How to Apply for CAIPS Notes in Canada

‘CAIPS’ has been replaced with ‘GCMS,’ an abbreviation for the Global Case Management System, and the notes are issued under the Privacy Act or the Access to Information Act. Moreover, this act was enacted by federal law, allowing individuals access to their personal information.

You do not need a lawyer or consultant to apply for CAPIS notes; however, it will not speed up the processing time even if you do.

However, a legal consultant can offer professional guidance on your needs. Even so, the application process is not tasking and can be performed by a non-specialist.

You can request CAIPS notes from the CIC or IRCC by taking the following steps:

• Download the application kit for GCMS notes.
• Fill and sign the CAIPS FileCheck Application and Consent Form (IMM5744).
• Send the completed forms through any of the following means:
• Mail:

Patricia Bridson – BOX 2231

Sidney – BC

V8L 3S8 – CANADA

Requirements for CAIPS Application in Canada

You need to provide two numbers unique to your visa application to apply. They are:

Application Number

Your application number is compulsory when requesting CAIPS notes in Canada, and you get an application number when you file a visa request with the IRCC.

You will have multiple application numbers if you have made numerous applications with the IRCC or CIC. You need to provide the application number for the particular application you want to receive notes from.

The application number is one letter, followed by nine different digits, and this is explained below;

• Your application number would begin with C if you applied for Canadian citizenship.
• It would begin with D if you applied for a temporary resident permit.
• It would begin with E if you applied for Express Entry or other economic immigration applications.
• It would begin with EP if you applied for a visa through a Provincial Nominee Program (PNP).
• It would begin with F if you applied or family sponsorship applications.
• It would begin with G if you made refugee resettlement applications.
• It would begin with L if you made refugee claimant applications.
• It would begin with RHB if you applied for rehabilitation in Canada
• It would begin with S if you applied for a study permit.
• It would begin with W if you applied for a work permit.
• It would begin with V if you applied for a Temporary Resident Visa (TRV) or Electronic Travel Authorization (eTA).

Unique Client Identifier (UCI) Number

Your UCI number is also essential for processing your CAIPS notes. However, it is not mandatory. You receive the UCI number on your application only after processing has started. Furthermore, unlike the application number, you only have one UCI number, irrespective of how many applications you have made to the CIC.

This implies the UCI number is client-specific. At the same time, your application number is application-specific. The UCI number is not hard to recognize. It consists of 8 numbers separated by a hyphen or ten digits separated by two hyphens.

FAQs 

Who can Apply for CAIPS Notes in Canada?

You can request CAIPS notes if you have ever made an application to the IRCC or CIC in the past. Your database is always with the immigration service; you can request it anytime.

If you apply for any of these Canadian immigration options, you can order your notes if:

• This includes Permanent residence: Express entry, Start-up visa, Family sponsorship, etc.
• Or Temporary residence: Study permits, Work permits, Tourist visas, visitor visas, etc.

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