CALL FOR EXPRESSION OF INTEREST: SELECTION OF MATERIAL DISTRIBUTORS

Eneo Cameroun SA – CALL FOR EXPRESSION OF INTEREST (AMI) N° 001 /DAL/2023
FOR THE SELECTION OF EQUIPMENT DISTRIBUTORS
(PRODUCTION, DISTRIBUTION)

 

 

 

 

Eneo Cameroon SA is an electricity utility company owned by Actis and the Government of
Cameroon. Its head office is located at Avenue de Gaulle Douala-Bonanjo, in the Republic of Cameroon.
Eneo Cameroon SA, in order to optimize the resupply of equipment for the production and
distribution of electrical energy, is launching a Call for Expression of Interest (AMI) for
interested local companies, with a view to concluding agreements for supply of such materials.

 

 

 

1- CONSISTENCY OF THE SERVICES
The equipment concerned within the framework of this notice of expression of interest is grouped into three
separate lots as follows:
– Lot 1: Supply of Production equipment:
o Sub-lot 1: Supply of critical spare parts for generator sets (Cylinder heads
– Compressor – Engine block – Commutator- Capacitor- Contactors – Pump segments, etc.
) Seals, etc.) o Sub –
lot 3: Tools (Sets of keys for mechanics- electricians- hoists- multimeters, etc.)
– Lot 2: Supply of distribution equipment: Lot 2: LV and MV electrical cables (twisted, underground, almelec cables, etc.) o Sub-Lot 3: Cells for MV substations (PM, IM, QM cells, etc.)

o Sub Lot 4: Network Accessories (IACM, IAT, lightning arresters, Junction Kits,
MV fuses, insulators, HP circuit breakers, PMR, etc.)
o Sub Lot 5: Connection Accessories (LV Fuses, LV Circuit Breakers, CCFBD Devices,
cabinets, collars, dowels, LV clamps, hooks, screws, etc.
o Sub Lot 6: ARMAMENTS (Voutes, Harrows, etc.)
o Sub Lot 7: CONNECTORS (Lugs, ring connectors, sleeves,
splitting blocks, fittings, etc.)
o Sub Lot 8: COUNTING (Core Transformers, Current Transformers,
Voltage Measurement Boxes, Current Measurement Boxes, etc.)
o Sub Lot 9: SECURITY AND GENERAL MEANS PPE (helmet, shoes,
boots, outfits, etc.), EPC (Insulating blanket, DMTCC, Rescue kits, VAT HT/BT,
etc…), Safety tools (wrench, pliers, electrician kit etc…)

– Bidders can compete for one or more lots. In the latter case, the
offers must be separated. – The equipment must be compatible with the standards and characteristics of the Cameroonian
electrical network . 2- CONDITIONS OF PARTICIPATION This CEI is open to eligible local businesses or groups of local businesses. These must provide information on their capacity and experience (documentation, reference of similar services, experience in similar or identical missions, etc.), demonstrating their qualification for

the expected benefits. To this end, interested companies are invited to use the application forms
attached to this CEI.
Cannot participate in this CEI, companies:
– In a state of judicial liquidation or bankruptcy or subject to a
legally recognized equivalent procedure;
– Subject to a receivership procedure or equivalent;
– Who have undertaken to improperly influence the decision-making process or to obtain
confidential information likely to give them an advantage during the present procedure or have provided
misleading information likely to exert a decisive influence on the decisions
of exclusion, selection or award;
– Who have entered into an agreement with other economic operators with a view to distorting competition;
– Who by their candidacy create a situation of conflict of interest, when it cannot be remedied by
other means;
– Affected by one of the prohibitions or disqualifications provided for by the laws and regulations in force as well
as the internal policies of Eneo Cameroon;
– Who do not have Partnership/Distribution Contracts with the manufacturers of the equipment they
propose to deliver;
– Whose technical specifications of the equipment do not comply with the requirements of the
Cameroonian electricity network (in the event of a partnership).
– Who have not completed the due diligence questionnaire (DDQ) appended to this AMI;
– Participating in consortium or grouping and not having presented a legal grouping agreement.
3- APPLICATION FILE
The expression of interest file to be presented by each tenderer includes an
administrative file and a technical file.
The documents contained in the file may be written in French or in English.
A. Administrative file
3
The administrative file must contain the following elements:
– A letter of expression of interest signed by the legal representative of the tenderer duly
authorized for this purpose;
– A declaration of grouping, if applicable;
– A general presentation of the tenderer (General information form)
– The due diligence questionnaire (DDQ) (See model appended to this AMI);
– A copy of the trade register of the tenderer;
The administrative documents sent must be valid on the date of receipt.
In the event of a consortium, the application file must include a declaration of the consortium (see
model appended to this CEI) signed by all the members and designating the leader authorized to represent
and bind the consortium.
Each member of the group must submit the administrative documents required above, concerning him.
B. Technical File
The technical file of the tenderer must contain the elements allowing to justify his experience
and its references in terms of supplying materials.
In this regard, the tenderer must provide the presentation sheets including in
particular the following elements:
– General information
o Name of the company
o Address
o Telephone
o Mail
o Activities
o Name of the representative of the company
o Stamp of the company
– Financial information: Financing capacity, turnover, terms of payment
(90-day deferred payment)
– Organization of the company:
o Simplified organizational chart highlighting roles and responsibilities;
o List and numbers of staff dedicated to the contract and affiliated with the CNPS
– Logistic means:
o Protected storage space (Location, area, etc.)
o Means of delivery of equipment to the customer (in possession and rental)
– Suppliers of the company:
o Exhaustive list with names and addresses
o Partnership contracts /Distribution with manufacturers
– Quality of service
o Delivery times by type of material
o Stocks available
o Experience in the delivery of material over the past five years

 

4- PRE-QUALIFICATION PROCEDURE

The pre-qualification procedure for tenderers aimed at establishing short-list of a minimum number
three (03) and a maximum number of five (05) bidders per sub-lot, which will be consulted
within the framework of the replenishment needs expressed throughout the year.
Eneo Cameroon reserves the right to carry out a QHSE audit with short-listed companies for the purpose of
verifying essential information (storage capacity, logistical means, etc.).
In this case, the audits take place according to a schedule which will be communicated to the short-
listed bidders.
Companies that fail at the end of this audit will be replaced by the following bidders from the list
of short-listed companies, in order of merit.
A. Additional information
Any tenderer wishing additional information or clarifications must send
their questions by e-mail to the electronic address: Eneo.Tenders@eneo.cm no later than four
calendar days after publication of the CEI. Eneo Cameroon will respond to all requests for clarification
received no later than four calendar days before the date scheduled for the submission of application files.
B. Submission of application files
Each application file written in French or in English, must be sent electronically in
Word or PDF format and protected from access by a password, to Eneo Tenders by the email address:
Eneo.Tenders@eneo.cm no later than January 24, 2023 at 12 p.m.(local time) with in Subject “N° 001
/DAL/ACHATS/2023 for selection of equipment distributors”. Passwords will
only be sent to the following addresses:
rosalie.obele@camlight.cm; mebada.ekani@camlight.cm no later than January 24, 2023 at 12 p.m.
(local time).
– The sendings must not exceed 10 Mo, in this case make several sendings which follow one another.
Links to external servers are not accepted.
– Applications sent through a forwarding link or uploaded to the cloud for
download will not be considered.
– Any application received after the date and time indicated will be rejected. It is therefore the responsibility
the tenderer to ensure that his application file is received by Eneo Cameroun
S.A. on the due dates and times.
C. Opening of application
files The application files received within the required deadlines will be opened no later than January 25, 2023.
After opening the application files, the commission will proceed to check the compliance of the
files. Applications deemed non-compliant will be rejected.
Eneo Cameroon reserves the right to request additional information from bidders if
necessary. In this case, the tenderer concerned must respond within the prescribed deadlines or risk
seeing his file rejected.
D. Evaluation of applications
Each file deemed compliant will be analyzed in order to evaluate and classify the tenderers on the basis
of the following criteria:
Qualification criteria Assessment of the criterion General
information (Eliminatory) – The general information must be complete – All the documents transmitted must be signed and stamped by authorized persons Must meet this criterion 5 Qualification criteria Assessment of the criterion Suppliers of the company (Eliminatory) – Partnership/Distribution contracts with manufacturers Must meet the criterion 100%