International NGO Safety Organization
REQUEST FOR QUOTATION

n° INSO/CMR/YDE/23/01-01

Provision of Vehicle Rental Services

– Yaoundé (02)

– Buea (02)

 Quartier Bastos, next to the Embassy of Brazil, Yaoundé/Cameroon Privacy statement

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Submission Details

All submissions to respond to this request must be submitted by email, as indicated below, no later than:

No later than 5:00 p.m. Sharp February 07, 2023
The submission must include:
ü A cover letter from a senior representative of your company & required certifications.
ü The detailed quotation for the good as indicated in the detailed specifications below (unit price for each item).
ü Notice of any relevant Terms and Conditions relating to the supply of the goods, including period of validity of quotation, date of delivery, terms of payment and terms of manufacturer’s and supplier’s warranties.
ü Relevant client references / testimonials – other humanitarian or development projects for grants funded by ECHO, BHA & SDC.

For quotes over EURO € 30,000 the supplier must include (i) copy of senior management photo card (passport, national identity card, etc.) (ii) Official proof of company address such as utility bills or letter from the bank (iii) public certificate of incorporation of the company.
       I. Submission Delivery Address
The electronic submission address to be used for all submissions is: Email: rfq@hq.ngosafety.org 

Those interested in this offer can request submission files at this address: director@cmr.ngosafety.org now, the deadline for submission being February 7

Ref: n° INSO/CMR/YDE/23/01- 01

Electronic submissions in response to this RFP will be accepted as long as they meet the submission deadline.

II. Presentation of lots

#

Description

City

Quantity

Lot 1

Air-conditioned SUV or 4×4 vehicle, brands …, Kia, Toyota Rav4, without driver (No Hilux or V8 engine)

Yaoundé

01

Lot 2

Air-conditioned sedan (Toyota), without driver

Buea

01

Lot 3

Air-conditioned SUV or 4×4 vehicle, brands …, Kia, Toyota Rav4, without driver (No Hilux or V8 engine)

Yaoundé

01

Lot 4

Air-conditioned sedan (Toyota), without driver

Buea

01

III. Price

All offers must be denominated in CFA Francs (XAF) and be inclusive of all taxes (TTC). Bids submitted in any other currency will be disqualified.

INSO reserves the right to correct calculation errors in the submission forms.

IV. Validity of the offer

Your bid must be valid for the validity period specified in the bid form. Bids that do not meet this condition will be disqualified. INSO will endeavor to notify all bidders of the outcome of their bid no later than February 28, 2023.

V. Contract Award

Based on the principle of best value for money, INSO will award the contract(s) ) (supplier order or service contract) to the offer that best meets the criteria below:

– Compliance of the offer with the administrative, technical and financial documents required in the tender documents.

– The capacity of tenderers in terms of technical, material and human resources.

– The references of the bidders on similar markets

– Deadlines for making vehicles available

– Best prices offered.

– Compliance with the validity period of the offer.

– Quality of vehicles and services offered

In the event of the need for an additional vehicle for the performance of its activities in the localities mentioned above in this invitation to tender, INSO could ask the selected supplier to provide a vehicle of the same type. The supplier will be required to provide the model requested at the price and conditions initially agreed.

Note

In accordance with INSO’s anti-corruption policy, all bidders must adhere to the highest ethical standards during the contract award and execution phases. INSO reserves the right to reject a tender selected for award of a contract if the tenderer is found to be involved in acts of corruption or fraudulent maneuvers or collusive or coercive practices with a view to obtaining or performance of the contract.

INSO reserves the right to reject an offer selected for award of a contract, if it is found that there is a conflict of interest. To this end, the tenderer must declare any “conflict of interest” in his tender submission file.

INSO Cameroon 23/01/2023