Call for tenders: Health insurance
REQUEST FOR PROPOSALS (RFP-001/09/22)
PROVISION OF MEDICAL INSURANCE- ELIZABETH GLASER PEDIATRIC AIDS FOUNDATION (EGPAF)
in support of
ELIZABETH GLASER PEDIATRIC AIDS FOUNDATION (EGPAF)
Douala Bonanjo, Former Nigerian Consulate
Yaoundé, opposite Campost Bastos,
PO Box 35620 Bastos, Yaoundé
Completed proposals must be submitted in a sealed envelope and dropped in EGPAF’s tender box at the address above or submitted electronically to: cameroonprocurement@pedaids.org not later than Thursday, September 15th, 2022 at 5:00PM
The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF), a non-profit organization, is the world leader in the fight to eliminate pediatric AIDS. Our mission is to prevent pediatric HIV infection and to eliminate pediatric AIDS through research, advocacy, and prevention and treatment programs. EGPAF operates in more than 19 countries in the world, including Cameroon. For more information, kindly visit http://www.pedaids.org.
PURPOSE/SCOPE OF SERVICES
The purpose of this RFP is to obtain proposals to enter into a contract to provide medical insurance for EGPAF employees in Cameroon.
The scope of services must include as a minimum:
Employees Spouses Children
462 158 567
Total: 1187 People
The provider shall provide a quotation for each of the 3-lot listed below. Each quotation must be independent
Lot 1: MEDICAL INSURANCE
Jurisdiction of coverage is Cameroon only and must include 3 various options for appraisal:
➢ 90% full coverage
➢ 80% coverage
➢ 70% coverage
Areas of service requested
• Medical Consultation and miscellaneous
• Outpatient pharmaceutical costs
• Medical hospitalization
• Surgical hospitalizations
• Maternity (delivery)
• Dentistry
• Eyes ‘care
• laboratory examination and radiology
Staff deployment and location
EGPAF Cameroon is based in 4 main regions: Littoral – Center- West and South; the service provider is expected to be able to provide the insurance coverage in the 4 specified regions WITH NO DISRUPTION OF SERVICE.
Lot 2: Funeral Insurance
Reimbursement of funeral expenses incurred on the occasion of the death of an insured
Insured: 1,500,000
Beneficiary: 1,000,000
Lot 3: Life Insurance
Guarantee: Death and absolute and definitive invalidity, all causes
Capital insured per staff: 12 months of salary
Salary estimated at XAF 200,000,000 (Two hundred million) per month
CONTRACTOR DELIVERABLES
Vendors will provide the services described to the Foundation’s Cameroon Office staff for a period of
12 months, with a mandatory coverage date of October 1st 2022. The Foundation reserves the right to renew the awarded contract annually for up to 4 option years by agreement of both parties as specified by any written contract agreement.
KEY CONTRACT TERMS
The Foundation will provide a 12-months service contract to the winning bidder with the option to exercise additional 1 year option periods by agreement of both parties for up to five (2) years. The service contract will be a fixed price per unit award, the “unit” being the premium per person.
If the services provided to the Foundation are deemed unacceptable or fail to meet any of the conditions or specifications described in the submitted proposal, the Foundation will have the opportunity to cancel the service contract with 30 days’ notice without penalty.
ADDITIONAL INFORMATION
The Foundation will accept the proposal from the qualified Insurance providers or insurance Brokers that is the Best Value to the Foundation. This RFP is not an offer to enter into agreement with any party, but rather a request to receive proposals from organizations interested in providing the services outlined in this RFP. Such quotations shall be considered and treated by the Foundation as offered to enter into an agreement. The Foundation reserves the right to reject all quotations, in whole or in part, enter into negotiations with any party, and/or award multiple contracts. Any exceptions to the requirements or terms of the RFP must be noted in the quotation. The Foundation reserves the right to consider any exceptions to the RFP to be non-responsive.
The Foundation shall not be obligated for the payment of any sums whatsoever to any recipient of this RFP until and unless a written contract between the parties is executed.
ETHICAL BEHAVIOR
EGPAF shall use its best endeavors to ensure that funds provided under this tender does not provide direct or indirect support or resources to organizations and individuals associated with terrorism, promote or advocate the legalization or practice of prostitution or sex trafficking and assistance to drug traffickers . If, during the course of this tender, EGPAF discovers any link whatsoever with any organization or individual associated with any or all of these, they shall be excluded from the tendering process.
As a core value to help achieve our mission, the Foundation embraces a culture of honesty, integrity, and ethical business practices and expects its business partners to do the same. Specifically, our procurement processes are fair and open and allow all vendors/consultants equal opportunity to win our business. We will not tolerate fraud or corruption, including kickbacks, scraps, undisclosed familial or close personal relationships between vendors and Foundation employees, or other unethical practices. If you experience of suspect unethical behavior by a Foundation employee, please contact our Fraud Investigations team at fraud@pedaids.org or the Foundation’s Ethics Hotline at www.reportlineweb.com/PedAids/. Any vendor/consultant who attempts to engage, or engages,
Equal Opportunity Notice. The Elizabeth Glaser Pediatric AIDS Foundation is an Equal Employment Opportunity Organization and represents that all qualified bidders will receive consideration without regard to race, color, religion, sex, or national origin. 1. SUBMISSION REQUIREMENTS & EVALUATION CRITERIA Completed proposals must be delivered electronically to: cameroonprocurement@pedaids.org or deposited at the address above latest on September 15Th at 5:00 PM Central Africa Time. Failure to provide any of the following Submission Requirements may be considered non‐responsive and disqualify the applicant from final selection.
An RFP selection committee will evaluate all proposals received and will accept the proposal that presents the best value. All proposals will be evaluated against the following Evaluation Criteria:
Evaluation Criteria Submission Requirements
(Bidders must submit the following as part of their proposal) Weight
1) Fixed Price/Costs Provide details of financial offer, including Total Fixed Price for all activities, coverage / limitation of coverage, deductibles, and costs for all parties (Exclusive taxes) 35%
2) Description of the benefits offered Proposal that clearly Comply with the requirements of the RFP with technical description of all the services provided. 40%
3) Past performance – Minimum of three years with international NGOs or large companies and institutions (please attach first and last pages of the contract).
– Past record of professional accomplishments, established track record in providing high quality services validated by four contactable and reputable references
– Terms and conditions of the guarantee 15%
4) Additional Services Description of other benefits or services provided by company or coverage. 10%
Total 100%
2. SUBMISSION OF TENDER
The tenders will be completed, in French or English, two (02) copies, one original and one duplicate, submitted in a sealed envelope at the EGPAF headquarters in Yaoundé, opposite Campost Bastos, or at our Douala Office in Bonanjo or via email address : cameroonprocurement@pedaids.org; no later than Thursday, September 15th, 2022 at 5 pm.
3. COMPOSITION OF THE TENDER DOCUMENT
The folders containing the submissions will contain an anonymous outer envelope bearing the words: “DAO for underwriting insurance policies – Sickness & Funeral expenses; Death & Disability; Accident”.
NB: Insurers are free to bid on all policies or some only. Assessments will be independent by policy type.
Interior Envelope: It will contain three (02) separate envelopes
– Envelope A: Administrative and Technical offer
– Envelope B: Financial offer
(i) Envelope A: Administrative and Technical Offer
– Administrative documents: (Tax payer – Non endemptment certificate- Legal Authorization as insurance and various affiliation)
– General reference of the tenderer
– Disaster response time
– Dispute Resolution
(ii) Envelope B: Financial offer
– Prices excluding tax and all applicable taxes – Unit prices and tax details.
ELIMINATORY CRITERIA
– Incomplete administrative record
Any approach involving contacting another employee of EGPAF in connection with this invitation to tender will be considered as corrupting pressure.
4. OPENING OF TENDERS
Taking into account the deadline, the opening of tenders and the counting will be carried out internally by an evaluation committee and the results will be notified to the tenderers selected by the Foundation.
Please address all questions relating to this invitation to tender to camerounprocurement@pedaids.org.
NB: The representatives of the 2 incoming and first offers will be invited to present their offer before the evaluation committee at the premises of EGPAF, Douala Bonanjo.
SUMMARY PRESENTATION
WORKER: Elizabeth Glaser Pediatric AIDS Foundation “EGPAF Cameroon
EGPAF has been directly involved in Cameroon since 2015. It works in the field of HIV/AIDS prevention and control in pregnant women and children aged 0 to 19 years. For more details see the website http://www.pedaids.org/countries/cameroon.
*#################*
*WELCOME TO UNCLE NE’S NEWSPAPER www.unclene.com*
*FOR JOB SEEKERS ON WHATSAPP, CLICK ON THIS LINK TO JOIN FOR DAILY JOB UPDATES:*
https://chat.whatsapp.com/DVuftUbrjjXAXgDzxTg6t0
*Uncle Ne’s Job Group in Telegram with over 4870 members … when you join 500 previous jobs are sent to u:* https://t.me/joinchat/Kv8LAFUPi6qSmJColK-EWQ
