The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

 

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

 

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.

PROFILE DE POSTE

Title    Disaster Response Coordinator
Department    Program
Reports to    Deputy Country Director
Location    CO-YAOUNDE    Travel required    Yes
Date     NOVEMBRE 2022    Grade    ???????????

ROLE PURPOSE
The Disaster Risk Management Coordinator leads the countries disaster management team, disaster programme and the development and implementation of strategies using Plan’s Global Approach to Programme and Influence and Global Operations Manual. S/he oversees ensuring Plan International Cameroon disaster’s programme and operations meet highest levels of technical outcomes, produce results for children, and particularly girls, and contribute to the achievement of Plan’s local and global strategic plans. S/he supports the Country Management Team to strengthen disaster management, builds and strengthens country disaster management team ensures high quality preparedness, organizes effective response and recovery and reporting as well.
The Disaster Response Coordinator is the interface between the Nigerian Refugee and Socio-political Crisis ERMTs in the North West-South West regions, the Programme Technical Team, the Head of Programme r and the National Organisations (NAOs). He/she will be responsible for the quality and effectiveness of Plan’s emergency response in his/her designated area of responsibility. He/she will manage the emergency response portfolio in consultation with the Grant Support Officer and be responsible for compliance with Plan’s disaster management policy and humanitarian standards.  This is a key management position within the country programme and a member of the country management team.
Key responsibilities include Leading the technical review and support to the emergency response teams in the Far North and Eastern regions (sectors) in the strategic development of sector plans/proposals; coordinating sector activities internally and externally; establishing and maintaining public relations with state authorities, UN agencies and other INGOs; Coordinate management support, including the allocation and use of resources between sectors; monitor the implementation of the emergency programme and revise response plans as necessary; coordinate Plan International Cameroon and donor (Plan International Cameroon and donors) financial and programme reporting with programme and support teams.
This position is based in the country office with periodic supervisory visits to the field in the country.

 

 

 

DIMENSIONS OF THE ROLE
•    Ensure that the Country Strategy document includes disaster issues in accordance with the global Disaster Risk Management Strategy, policies of Plan International for the Safeguarding of Children and Youth and those on gender equality and inclusion;
•    Works closely with Technical Advisors, PIIAMs, ERMs, Project Coordinators, State and Non-State humanitarian actors and partners to ensure good preparedness, good Emergency Response Plan based on the Rapid Needs Assessment and the Gender Rapid Analysis so that the emergency interventions respond, including recovery meet identified needs, to the AOGDs with a maximum of added value for Plan International Cameroon;
•    Develop and ensure that clear strategies for disaster risk reduction, mitigation, response and recovery are in place at each country level;
•    Develop/update the Disaster Preparedness Process (DPP) and Emergency Response Plan (ERP); the Multi-Risk Contingency Plan if needed; the Business Continuity Plan for the of or the projects and programs when the environment become hard/complex due to the occurrence of disaster event with major influence on the program and operations, etc.;
•    Contribute to strengthen the capacities of the management teams (Emergency Response Management Team, Emergency Response Team, Go-Teams, etc.) and Plan International and partners staffs (DRM Focal Points, country alerts systems staff and others) on disaster prevention, preparedness process, response and recovery planning according to the unmet needs of affected population and organization’s norms and humanitarian standards;
•    DRM strategies or plans in the area of communication, advocacy, influencing are developed, implemented and progress adequately documented;
•    Technical support to Country Programme designing, resource mobilization, implementation, oversight, monitoring, and evaluation.
•    Reporting regularly to WACAH about the management objectives related to disaster field;
•    Prepare and share with WACAH per quarter, the updating of the analysis of the information from early warning systems;
•    Report about the emergency situation when it occurs disaster situation and on its evolution;
•    Enhance the capacities of staff and Partners (NGO, community members -including young people- and Government partners) to allow them to be ready;
•    Build communities’ and youth resilience;

ACCOUNTABILITIES
Strategic planning, reporting and delivery of programmes
•    The AOGD components related to Disaster Risks Management are included in the Country Strategy and monitored with the MERL Manager
•    Clear strategies for disaster risk reduction, mitigation and response are in place at country level and embedded as appropriate into long term programmes
•    Leads the revision or development of country Disaster Preparedness and response Plan, country Multi-risks contingency Plan and multi processes considering national and global priorities, including Plan International’s own and that reflects its CS’s aspirations;
•    influence strategy document and the implementation is followed;
•    Plans and implements measures to ensure that DRM’s strategy and programme & influence interventions or initiatives, are gender transformative, inclusive and conflict sensitive, and that they build resilience and strong partnerships.
•    Capacity building plan is outlined and executed for the staff and partners;
•    Regular reports on DRM updates and DRM program and influence initiatives as per global standards, guidance, and operations manual are provided;
•    Relevant communication plan in order to promote resilience of staff and community;
•    SitReps are produced as guide by Plan International policies;
•    Hotspots analysis document are regularly produced;
•    The response and recovery intervention of Plan International, targets as priority girls and women issues in the emergency situation;
•    Concept notes and proposal are developed for DRM initiatives and activities;
•    Lessons learned, best practices, methodologies, approaches, life stories, etc. are outlined in order to feed the documentation of learning and innovations from Plan, its partners, and allies.

Team development and people management
•    Oversees the hiring, development and retention of external Consultants or qualified people in all positions of the DRM team, as required to support the delivery of effective, efficient and high quality programmes
•    In liaise with Heads of programme department, establish, agree, communicate and monitor standard and key performance indicators annually.
•    Manage and develop the performance of the DRM teams across the countries to ensure delivery
•    Support staff, partners and allies in the quantitative and qualitative assessment of the results they have achieved in terms of DRM and national programming &influencing and to deliver Global Operations Manual as well.

Safeguarding Children and Young People and Gender Equality and Inclusion
1.    Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
2.    Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
DEALING WITH PROBLEMS
•    Ability to quickly understand and assimilate the complexity of Plan’s system, procedures, operation Manual and organisational structures.
•    Good understanding of Security/emergency management to ensure staff safety, minimize risks.
•    Ability to solve problems and thinking strategically.
•    A source of DRM expertise and ability to provide support to PIIAs and the country office staff to address disaster management issues.
•    Guide the management in decision making.
•    Refers to his supervisor for any problem he/she does not found solution at his/her level.

 

 

COMMUNICATION AND WORKING RELATIONSHIPS:
•    Effective partnerships and collaborations are established and maintained with civil society, INGOs, UN and government entities to maximise the use of our resources for the implementation of quality emergency programmes at scale.

Internal    External
•    The Programme team at CO and PIIA staffs are key colleagues with this post-holder to ensure the quality and the programme effectiveness with assiduous use of funds and meeting of Plan delivery standards.
•    Field staff / District Offices to provide technical advice to Programme staff based in the field and learn from their experience at community level.
•    Grants management team, to provide concepts/ideas and ensure that DM activities are aligned with the CS, operations manual.    •    Partners at national/provincial level: Programme Managers at other INGOs and Government representatives to share best practices and to identify/implement opportunities for collaboration e.g. advocacy, research, etc.
•    National Agency for Disaster Preparedness network (ANPC) and other technical networks
Medium level contact
SRD Sahel, Plan Region of West & Central Africa (WACA) Office, Program Support Manager Network and National Offices’ Program Managers, share best practices in disaster management; to collaborate on regional initiatives.

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
•    People Skills: Ability to work independently and as a team player who demonstrates leadership and is able to support and train local and international staff and also able to work with disaster affected communities in a sensitive and participatory manner.
•    Communication Skills: Well developed written and oral communication skills. Able to communicate clearly and sensitively with internal and external stakeholders as a representative of Plan. This includes effective negotiation and representation skills.
•    Integrity: Works with trustworthiness and integrity and has a clear commitment to Plan’s core values and humanitarian principles.
•    Resilience/Adaptability and flexibility: Ability to operate effectively under extreme circumstances including stress, high security risks and harsh living conditions. Works and lives with a flexible, adaptable and resilient manner.
•    Awareness and sensitivity of self and others: Demonstrates awareness and sensitivity to gender and diversity. Have experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner. Has a capacity to make accurate self-assessment particularly in high stress and high security contexts.
•    Work style: Is well planned and organized even within a fluid working environment and has a capacity for initiative and decision making with competent analytical and problem solving skills.

Knowledge and skills
•    Knowledge of Plan policies and procedures, Sphere and the Red Cross/ NGO Code of Conduct and other relevant instruments.
•    Requires general finance, administration, information management and telecommunication skills and proficiency in information technology/ computer skills.

Technical competencies
•    Master Degree in International development, Health or social sciences or any other relevant field of studies
•    Minimum of 5 years humanitarian aid experience in complex disasters context
•    High level of all aspects of managerial experience, including managing multi-million dollar budgets
•    Experience in complex decision making and leading a multi-disciplinary, multi national team under difficult circumstances
•    The highest level of expertise in representation and negotiation with governments and donors
•    Strong understanding of the humanitarian emergency operating context, including Sphere, the humanitarian system, donors, security, civil military liaison and program management

Desirable
•    Fluency in French and good working knowledge of English.
•    Solid experiences in DRM, strengthening capacities, development of strategic plans.
•    Strong inter-personal skills in a multi-cultural environment.

PHYSICAL ENVIRONMENT AND DEMANDS

The position is based in Yaoundé, and the incumbent will be required to travel to the field in crisis areas as well as abroad when necessary.

LEVEL OF CONTACT WITH CHILDREN &CHILDREN AND YOUTH SAFEGUARDING
Medium: Occasional interaction with children.

PLAN INTERNATIONAL’S VALUES IN PRACTICE
We are open and accountable
1.    Promotes a culture of openness and transparency, including with sponsors and donors.
2.    Holds self and others accountable to achieve the highest standards of integrity.
3.    Consistent and fair in the treatment of people.
4.    Open about mistakes and keen to learn from them.
5.    Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
6.    Articulates a clear purpose for staff and sets high expectations.
7.    Creates a climate of continuous improvement, open to challenge and new ideas.
8.    Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
9.    Evidence-based and evaluates effectiveness.
We work well together
10.    Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
11.    Builds constructive relationships across Plan International to support our shared goals.
12.    Develops trusting and ‘win-win’ relationships with funders, partners and communities.
13.    Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering
14.    Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
15.    Builds constructive relationships across Plan International to support our shared goals.
16.    Develops trusting and ‘win-win’ relationships with funders, partners and communities.
17.    Engages and works well with others outside the organization to build a better world for girls and all children

POSITION IN THE ORGANOGRAM

SIGNATURE
Name& Signature
Employee:
Supervisor
HR&OD Manager
Country Director

 

 

Location: Yaounde

Closing Date: 15-11-22

 

 

 

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

 

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

 

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

 

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

 

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

 

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.