Executive Assistant – SHAC SHWARI HEALTH ASSOCIATION Cameroon, Yaoundé

JOB ANNOUNCEMENT

Shwari Health Cameroon is a locally registered organization with a vision to ensure the provision of quality, effective and innovative evidence-based solutions to address health systems challenges within the health sector in Cameroon and beyond with a special focus to children and adolescents. To achieve this, Shwari Health Cameroon uses proven community strategies to identify HIV infected children and adolescents, refer them to health facilities for initiation on treatment, support and accompany them through treatment to ensure they remain in care and achieve viral suppression. Our mission is to be one of the most sought-after implementations science associations in Cameroon that uses evidence-based strategies to effectively cover the ‘Know-Do’ gaps in

the provision of health services. We aim to achieve this through the application of modern evidence generation and synthesis methods to understand operational contexts so as to motto strategies that could make the implementation efforts more effective and efficient. SHWARI Health Association, in partnership with Georgetown University’s Center for Global Health Practice and Impact (CGHPI), the Government of the Republic of Cameroon’s Regional Technical Groups (RTGs), will be implementing a project titled SAFECARE-Cameroon, which is a 5-year CDC/PEPFAR-Funded project. SAFECARE-Cameroon’s goal is to develop, implement, and sustain comprehensive facility and community-based HIV services for children, adolescents, and adults in Cameroon in PEPFAR supported regions of the country and support the country to quickly track its progress to achieve HIV epidemic control . As a result, SHWARI Health Association Cameroon (SHAC) is recruiting for the following program implementation positions. All prospective candidates must be fluent in French and working knowledge of English. These positions will be based in Yaoundé or Bertoua.

SHAC Office Positions

Position:         Executive Assistant, SAFECARE Project -Cameroon
Reports to: Chief of Party
Location of work: Yaoundé, Cameroon
Number of positions: 01

Position Overview: The Executive Assistant is responsible for providing comprehensive support to the Chief of Party, including coordinating tasks, ensuring effective relations with local and national authorities, and contributing to the context analysis and follow-up in order to facilitate coordination tasks in the mission.

Essential Functions
• Provide sophisticated calendar management for the Country Program Director; prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
• Complete a broad variety of administrative tasks that facilitate the Country Program Director’s ability to effectively lead the organization, including: assisting with special projects; designing and producing documents, reports, and presentations; and collecting information for meetings with staff and preparing outside parties; composing and preparing correspondence; maintaining contact lists (government officials, CDC, local media representatives, senior officials from other relevant national and international organizations); making travel arrangements; and completing expense reports.

• Arrange meetings and workshops chaired/attended by the Country Program Director, notifying participants about the date and time and if required, providing participants with background information on the subject matter.
• Draft correspondence, documents, and reports, some of which are highly confidential; checks outgoing correspondence for accuracy, conformity with overall policy or specific instructions prior to presentation to the Country Program Director’s for signature.
• Coordinate all leadership meetings, and provide logistical support for staff meetings and retreats, including scheduling meetings, drafting agendas, developing, compiling, and distributing presentation materials, and recording meeting minutes.

• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Country Program Director, including those of a highly confidential or critical nature; prioritize and determine appropriate course of action, referral, or response.
• Work closely with the Country Program Director to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Receive, screen, log, and route correspondence, attaching necessary background information as needed; utilizes a follow up system to ensure timely response.
• Act as a liaison between the Country Program Director and other country support staff, such as Human Resources, Finances, and Operations.  
• Translate/interpret as necessary.
• Perform other duties as requested.

Qualifications and Experience
• Secondary education supplemented by formal studies in secretarial or office organization.
• Minimum 4 years of working experience in an administrative role at a large national or international organization, with practical experience in senior secretarial or clerical work.
• Strong verbal and written communication skills.  

• Exceptional organizational skills and impeccable attention to detail.
• Make appropriate, informed decisions regarding priorities and available time.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Ability to anticipate needs and think critically.
• Ability to maintain a high level of professionalism, integrity, and discretion in working with diverse groups of people and handling confidential information.
• Computer literate with practical experience in Microsoft packages.
• Professional fluency in oral and written English and French.
• Good interpersonal skills and ability to establish and maintain effective working relationships in a multi-cultural environment with sensitivity and respect for diversity.

Work Environment
SHWARI Health Association Cameroon (SHAC) /Context / Required competencies
Core values
​​• Commitment: Actively contributes to achieving organizational goals
• Diversity: Respects others and values ​​their diverse perspectives and contributions

• Integrity: Acts in a manner consistent with the Organization’s core values ​​and organizational principles
• Accountability: Takes responsibility for own action and delegated work
Core competencies
• Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
• Collaboration : Works effectively with others on common goals and fosters a positive, trust-based working environment
• Planning: Works towards the achievement of goals in a structured and measured manner
• Analysis and decision-making: Analyzes available information, draws well-founded conclusions and takes appropriate decisions
• Initiative-taking: Proposes and initiates new ideas, activities and projects
• Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
• Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
• Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
• Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Instructions for Submitting Applications:
1. All applications should be submitted electronically at: https://forms.gle/zFso5waZkTf716JG6
2. Please mention in the subject line of the email the position for which you are applying.
3. Applications should include 3 references that are familiar with applicant’s work experience preferably in the last 3-5 years. References should include contact information including daytime phone and email address.
4. All applications should include a cover letter that details one’s suitability for the job highlighting key functional areas, expected qualifications and experiences.
5. Candidates should attach a 3-page CV/Resume that highlights one’s key achievements in areas relevant to the job

6. Job related stated qualifications and experience are the basic minimum requirements that each applicant must meet to be considered for interviewing.
7. All applicants should include daytime phone contact information.
8. Deadline for application is September 10th, 2024, 5 PM Cameroon Time.

Applications received after the deadline will not be considered.

SHWARI Health Association Cameroon (SHAC) is an equal opportunity employer and encourages all qualified persons to apply regardless of gender, ethnicity, or any other status variable.