*FINANCE AND ADMIN ASSISTANT at Wildlife Conservation Society*

Location:  Mbakaou, Cameroon

Start date: September 2024

Duration: 2 years (renewable)

Supervisor : Finance and Admin Officer

1. WCS Overview

Present in Cameroon since 1988, WCS set up the Cameroon Biodiversity Program in 1993 to coordinate its actions in the different sites of the country. Since then, WCS has been involved in the creation and/or management of a significant number of protected areas across the country, including: Mbam and Djerem National Park, Takamanda-Mone Technical Operational Unit, Bouba-Ndjida National Park Binational Complex (in Cameroon and Sena Oura (in Chad) and Benoue Technical Operational Unit, to name a few.

Regarding the Mbam & Djerem National Park (PNMD), it was created in 2000, and covers an area of ​​approximately 4,200 km² in the transition zone between the dense humid forest of the south and the dry savannahs of the north. Since 2003, WCS has been working alongside the Government of Cameroon through the Ministry of Forestry and Wildlife (MINFOF) on a joint project aimed at securing the biodiversity, ecosystem services and ecological processes of this important protected area through a participatory and sustainable management approach. WCS secures funding from donors such as FEDEC, USFWS, Arcadia, Segre and Hempel.

As part of the strengthening of the project team provided for by the Hempel grant, the recruitment of a Financial Assistant is envisaged.

The objective is to strengthen the intervention capacities of the Financial and Administrative Department of the Mbam and Djerem National Park Development Support Project.

1. Responsibilities

Placed under the supervision of the Finance and Admin Officer of the Project, the Finance and Admin Assistant will be specifically responsible for contributing to the administrative and accounting management of the Mbam and Djerem National Park support project.

•  Accounting and auditing

–       Ensure before any cash outflow that the documents have been submitted for prior validation and/or the financing of the expenditure is provided;

–       Ensure cash payments and payments on the Orange Bulk Payment platform (Orange Money for businesses) in accordance with WCS management guidelines and procedures;

–       Ensure that all financial transactions are recorded in a timely manner in the cash books and Orange Money;

–       Record all expenses according to WCS accounting system and ensure that Accounting Templates or Journal vouchers are entered and sent for verification on time;

–       Ensure correct classification of expenses according to budgetary allocations when entering them in voucher journals;

–       Control and track all expenses incurred by traveling teams and other personnel;

–       Ensure payment of expenses related to electricity, water, taxes, etc.

–       Ensure the monthly closing of the cash register;

–       Ensures that monthly accounting closing documents are sent (cash count and monitoring of open advances)

–       Contribute to the administrative organization of meetings, workshops and other events;

–       Facilitate the preparation of internal and external audits of the project.

•  Archiving

–       Ensure proper archiving of all administrative and financial documents of the site according to the WCS filing system;

–       Ensure that physical and digital archiving of accounting documents is done

•  Management of Provision Accounts:

–       Monitor the opening and closing of cash advances and communicate with staff and Yaoundé on aspects related to the opening and closing of advances, salary advances and any other necessary accounting information.

•  Finance management

–       Assist in managing cash flow needs, as well as requests for replenishment of the cash register and the Orange Money account

–       Ensure that the physical count of the cash register is done once a week

•  Administrative management of personnel

–       Archive and ensure traceability of salary advances, printouts and reimbursements from staff;

–       Ensure the traceability and archiving of documents relating to reimbursements of medical expenses and payment of leave, permissions for absence and absences due to illness of staff.

–       Carry out any other task assigned by the hierarchy.

1. Qualifications‚ experience‚ skills

–       Have a BTS or Bac +2 years level in accounting and business management;

–       Experience working with an NGO would be an asset;

–       Master administrative procedures and relations with external services (suppliers, administrations);

–       Master accounting and bookkeeping;

–       Master the French language and have very good knowledge of English;

–       Be between 20 and 30 years old

–       Mastery of IT tools, especially common software(Word, Excel) and internet is an asset.

1. Composition of application files

Complete files will include:

–                  A cover letter

–                  A signed CV detailing the candidate’s experiences‚

–                  A copy of the required diploma‚

–                  A copy of the birth certificate.

Admissibility of applications 

Any interested person is invited to send their request to WCS Cameroon preferably electronically to the address:  wcscameroon@wcs.org  and imperatively put a copy to the address edjomo@wcs.org no later than July 31, 2024 at 4 p.m., including:

– A reasoned request addressed to the Country Director of WCS Cameroon: (LM_Candidate name);

-A Curriculum Vitae: (CV_ Candidate name);

-Subject: Assistant Admin Finance_ WCS, Mbakaou Cameroon.