Finance and Administration Officer needed at African Wildlife Foundation

Job Details

Description

Application Deadline: February 14, 2023

Key duties and responsibilities Compliance roles

• Ensure that the team understands and adheres to AWF and donor financial and administrative and procedures.

• Ensure that internal controls are respected to avoid issues of fraud and misappropriation of assets within the program, and to report all instances of known or suspected fraud and abuse
• Ensure organization policies are strictly adhered to and identify any issues to the
• Familiarize with the donor contracts so as to be in a position to advise on compliance with the use of donor funds and associated accounting.
• Oversee cash flow operations for the AWF Faro Project by ensuring timely projection of cash as per established
• Support smooth month-end close

Finance and Accounting roles

• Participate in the accounting month end closing process and ensure timely submission of Faro financial reports for validation to Landscape Manager and Finance and Admin Manager.
• Ensure timely submission of key financial reports to the Finance and Administration Manager for validation.
• Ensure complete posting of all expenses for the monthly close of
• Provide support to field staff in several functions varying from system training and assistance to actual processing of transactions on their behalf. Ensure financial documents are properly scanned and backups are maintained on shared drives.
• Process bank payments according to internal control procedure in cash, check or through the electronic payment platform after validation of payment request and ensure quality support document are provide and after prior approval of Landscape Director or Finance and Administration manager.
• Maintain Faro bank account and ensure strict respect of AWF policy in term bank and cash management.
• Manage Faro petty cash in respect of AWF financial policies and ensure proper approval of expenditure and top-up is done prior of month end closing.
• Perform bank and cash reconciliations in the system as part of the monthly close-out.
• Input and submit any direct invoices with adequate documentation and follow up with field staff on any delayed approvals. Process approved and posted system
• Support sub-grantees with timely expenses reviews and proper procedures and reporting any questionable costs and non-compliance
• Assist in performing supplier statement reconciliations and address ad-hoc vendor
• Monitor vendor advances and other receivables and ensure timely clearance of vendor outstanding items, taking corrective follow up actions where required.
• Process staff travel advance requests/reimbursement, disburse cash, review advance retirements, generate credit memos, and identify any issues.
• Reconcile employee vendor cards and travel advance holding account on a regular basis and ensure field travel balance deposits are banked on a monthly
• Assist in the preparation of budget, accounting, financial reports, statistical reports, and other reports as required.
• Assist Budget and Grants Team in preparing required grant reports, for submission to the donor by reviewing monthly grant budget reports distributed by the Budgets and Grants Team, making corrections to expense coding, as necessary. Reviewing reports as necessary with program implementation teams.
• Support cost match tracking and monitoring for all grants that require AWF’s contribution as per
• Participate in internal and/or external audit by providing necessary support and appropriate documentation.
• Contribute to all external and internal audits with auditors concerned.

Administrative Roles

• File and ensure archiving of all office documents (Procurement & financial documents) per established
• Maintain electronic logical coding, indexing, and references of
• Ensure proper upkeep of Faro office, equipment, and other facilities in coordination with AWF Logistics Officer.
• Ensure asset records in automated system and quarterly asset verifications and reconciliations are performed by Logistics Officer.
• Oversee timely field procurements in collaboration with Logistic Officer and in liaison with Yaounde and Central procurement
• Ensure the vehicle management policy is properly followed by field team with the support of Logistics Officer.
• Ensure integrated internal controls, timely payment of vendors and full, auditable procurement support documentation filing in coordination with Admin and program
• Assist with program logistics and facility (travel, space, etc.). Ensure the front office is professionally managed.
• Ensure the guests and callers receive professional, courteous, prompt, and pleasant service and messages are delivered to program staff in a timely fashion.
• Inspect equipment, structures, or materials to identify possible causes of security lapses and communicate the findings to the Landscape
• Provide security briefing to staff as needed and ensure that all staffs adhere to security policies and procedures. This includes briefing to all newly recruited
• Contribute to the supervision to Logistics Officer, guards, caretakers, and other administrative personnel provide for required office services and supplies.
• Take on other relevant duties as assigned by supervisor(s). 

Required Qualifications and Experience

• Bachelor’s Degree in Finance, Business, and
• Certified Public Accountant (CPA).
• At least five (5) years of progressively responsible professional experience in financial accounting, preferably in an international environment (NGO or Company).
• Experience working with government and donors.
• Experience in using ERP system is highly desirable.
• Proficiency in the use of MS Office applications, particularly advanced level in MS excel is required.
• Ability to work as part of a team in a multicultural
• Knowledge of any accounting system is an added

Required Skills and Competencies

• Ability to pay attention to detail and follow
• Self-organized and able to take own
• Easy to train and coach with a willingness to
• Ability to manage sensitive and confidential matters with the highest level of
• Ability and willingness to live in remote location with sometimes physically challenging
• Strong problem-solving abilities and organizational skills, and
• High ethics and a personal commitment to transparency and accountability.

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