*Financial and Accounting Assistant – Temporary just for 4 months at the The Elizabeth Glaser Pediatric AIDS Foundation*

Work location: Douala, Cameroon

Number of positions: 02

Contract duration: 04 Months

Principal Responsible: Finance and Accounting Officer

Start date: June 25, 2021

Deadline for submission of applications: June 3, 2021

Summary :

The Elizabeth Glaser Pediatric AIDS Foundation is a global leader in the fight against pediatric HIV and AIDS, working in 19 countries and at more than 5,500 sites worldwide to prevent the transmission of HIV to children and to help those who are already infected. Today, thanks to the tremendous work of the Foundation and its partners, pediatric AIDS has been stopped.

Foundation and its partners, pediatric AIDS has been virtually eliminated in the United States. With a growing global staff of more than 1,000—nine out of ten of whom work in the field—the Foundation’s overall mission is to implement HIV prevention, care, and treatment programs, advance innovative research, and conduct strategic and targeted advocacy to bring about dramatic change in the lives of millions of women, children, and families around the world. For more information, please visit us at www.pedaids.org .

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Job Summary

Support the Finance and Accounting Manager in ensuring that the financial and accounting operations of the EGPAF local office are carried out successfully.

financial and accounting operations of the EGPAF local office are strictly in accordance with EGPAF policies and procedures and specific donor rules and regulations. Also strive to ensure efficient and responsible use of donor funds.

Key Responsibilities:

1. Accounts payable

Assist in processing staff advances for travel and activities in a timely manner.
Help process mobile payments for activity participants in a timely manner.
Assist in processing supplier invoices within agreed timeframes
Track and report on supplier invoices.
Assist in processing and timely payment of stakeholder contributions and update trackers as necessary.

2. Accounts receivable

Assist in the collection and review of field expense reports, ensuring the validity and accuracy of all expenses submitted.
Assist in accurately recording advance settlement expenses in QuickBooks.

3. Cash management/banking

Ensure timely banking of all unspent amounts reimbursed by staff as well as all checks issued to the foundation for various transactions.

4. Monthly reports

Timely record all transactions and ensure the consistency, accuracy and completeness of such transactions.
Ensure field offices meet all deadlines for Quick Books month-end reports.

6. Other responsibilities

High capacity to scan and upload accounting documents to OneDrive;
Ensure proper classification of physical supporting documents;
Support compliance audit/review exercises;
Any other work-related tasks that may be assigned to him.

Skills and experience required:

Minimum HND degree in accounting;
Excellent communication skills;
Well-developed interpersonal skills;
Working knowledge of English and French;
Strong work ethic and ability and willingness to work long hours;
Ability to work in a team and willingness to learn;
Minimum of one year of professional experience;
Knowledge of computers, including accounting software;
Willingness to travel.

Others

Problem Solving – Problem solving is the ability of a person to use critical thinking to identify and analyze problems, assess the relevance and accuracy of information, generate and evaluate alternative solutions, and make recommendations.

Flexibility – Flexibility is a person’s ability to be open to change and new information and to adapt quickly to new information, changing conditions, or unexpected obstacles.