Grants Manager – National Hires Only

Requisition ID: req22982

Job Title: Grants Manager – National Hires Only

Sector: Grants

Employment Category: Fixed Term

Employment Type: Full-Time

Open to Expatriates: No

Location: Maroua, Cameroon

Job Description

The IRC started operations in Cameroon in 2016 to respond to the increasing concerns for people affected by violence linked to Boko Haram, in the Far North of the country. Assistance to displaced populations extends across the Far North, notably Mayo Sava, Mayo Tsanaga and Logone & Chari, delivering lifesaving programming to increase access to water and improving hygiene practices in vulnerable displaced and host communities, cash programming to enable poor families to meet basic needs and improve food security, and protection programming, including meeting specific needs of women and girls. The IRC has field bases in Maroua and Kousseri.

Following the increasing crisis in the North-West and South-West regions of Cameroon, the IRC expanded its operations into the South-West region in August 2018 and into the North-West in 2019. The IRC is delivering lifesaving humanitarian assistance to internally displaced populations, with field bases in Buea and Bamenda.

With its coordination office in Yaoundé, the IRC Cameroon country program will develop its new ‘Strategy 100’ strategic plan in 2021, through which we aim to provide the best possible impact for some of the most vulnerable boys, girls, women, and men affected by the humanitarian crises. In all that we do, we strive to deliver through IRC’s core values of Integrity, Accountability, Service and Equality.

Job Overview/Summary:

Under the direct supervision of the Senior Grants and Program Coordinator, the Grants Manager is responsible for providing support to the IRC team. Duties include reporting for donor or internal purposes, proposal writing and coordination, maintaining grants files and tracking documents (in Excel) and IRC’s databases, scheduling and organizing regular grants meetings, following the financial tracking of the grants and supporting programs and operations teams in processing donor agreements and in the day-to-day grants management.

Major Responsibilities

The GM will be in charge of the overall donors activities and elaboration of donors documents in order to ensure the quality of relationship with donors and the respect of reporting deadlines With a core function of providing analysis and oversight to ensure compliance with grant specific requirements, this position will also provide specialized assistance in other dimensions of the grants management cycle, including:
• Grants management & compliance
• Documentation of results and reporting, including preparing and/or reviewing information and reports for internal and external stakeholders.

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Specific responsibilities

1. Grants Management & Compliance:
• Develop and modify policies/procedures/systems in accordance with donors’ regulations and organizational needs and objectives.
• Develop and maintain grants management tools, such as funding trackers, reporting calendars, templates, and compliance guideline documents; and ensure the team is aware of these timelines
• Support the Program and Operations team, Senior Grants and Program Coordinator in the preparation and follow-up of the project cycle meeting, and lead the meetings
• Support production of donor reports and ensure that reports are of high quality and submitted on time
• Assist in preparations for external monitoring visits, reviews, and audits, and cross-site evaluations and participate as appropriate.
• Build grant management capacity of field staff by facilitating training, and providing one-on-one follow up support, in report writing, proposal development and other topics.
• With support from IRC’s HQ grants staff, address donor compliance questions from IRC Cameroon program and finance staff to ensure compliance with donor regulations
• Assist the Program and Operations team in preparing, reviewing and modifying memoranda of understanding and contracts of grant agreements as needed by the IRC Cameroon Country Program
• Establish and maintain electronic and hard copy files for each grant-funded project to be used for tracking and reporting purposes.
• Conduct routine compliance reviews of grant programs.
• In coordination with Finance and Program teams, ensure efficient management of financial resources, including the review and approval of project budgets and monitoring expenditures
• Participate in internal BvA meetings and also with partners to ensure that grant is on track, and all under/over spent are handled with proper planning
• Work closely with finance and grants teams to revise, adjust budget if needed
• Ensure full compliance with all donor, IRC, and other fiduciary regulations.

2. Documentation of results and reporting:
• Work with relevant staff to leverage IRC programmatic and operational results for marketing, positioning, and direct fundraising purposes, including maintaining data on past performance and organization capacity, publications and dissemination, and donor visits.
• Participate in quarterly program reviews and evaluations to ensure systematic documentation of program best practices and lessons learned by program staff, maintain a centralized system with access by all staff and disseminate as appropriate.
• In collaboration with the Programs and Operations teams, establish effective systems to ensure timely reporting to donors, support other staff in understanding funder requirements and ensure reports themselves are in the correct format, and edit sections of reports as needed.

3. Business Development
In close collaboration with and with the support of the Senior Grants and Program coordinator, the GM will be responsible to:
• Support the development of proposals for submission to donors in coordination with the DDP, Field Coordinators, Technical leads and the Finance and Operations teams to coordinate the development of quality funding proposals and new projects that align to the country Strategic Action Plan (SAP
• Contribute to budget development/management in coordination with Finance through budget review to ensure that budget aligns to the proposed intervention and the correct costs are included
• Collaborate closely with HQ grants teams and sectoral technical teams in NY, London, or Berlin, to ensure proposals meet internal standards and are donor compliant
• Ensure that the IRC systems for handling proposal development with management, programs, finance and operations departments is understood and respected, and results in timely and quality submissions.

Job Requirements

• Bachelor’s degree in relevant field and applicable experience in nonprofit governance, administration, grants management, including BD and compliance
• 2/3 years of experience in a grant management role, preferably with an NGO
• Prior grants management experience and familiarity with USG (USAID/BHA, BPRM), European (AFD, ECHO, SIDA), and UN (UNHCR, UNFPA, UNICEF, CHF) donor regulations, procedures and requirements;
• Demonstrated experience with coordinating funding proposals and progress reports from institutional and private donors;
• Ability to efficiently deal with competing priorities;
• Excellent oral and written communications skills and demonstrated ability to produce and edit documents under deadline pressure
• Working knowledge of budget development and management
• Experience working in a multi-cultural setting and preferably in Africa
• Competence with Windows, Microsoft Office
• Ability to work in unstable security environments
• Fluent written and spoken English and French

Working Environment

Security: The Grants Manager will be based in Maroua with travel to sub-offices and Yaoundé coordination office. However, depending on the candidate, IRC will consider locating the position in another field office of IRC Cameroon.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

IRC et les employés d’IRC doivent adhérer aux valeurs et principes contenus dans le IRC WAY (normes de conduite professionnelle). Ce sont l’Intégrité, le Service, et la Responsabilité. En conformité avec ces valeurs, IRC opère et fait respecter les politiques sur la protection des bénéficiaires contre l’exploitation et les abus, la protection de l’enfant, le harcèlement sur les lieux de travail, l’intégrité financière, et les représailles.
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https://rescue.csod.com/ux/ats/careersite/1/requisition/22982/application?c=rescue&jobboardid=0#1

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