IPLANS SA is looking for its activities 01 Executive Assistant
MAIN MISSIONS
Under the responsibility of the Director General, the Assistant to the Director General will have as main tasks:
- Guarantee the effective functioning of the activity of the Chief Executive Officer and contribute to the organization of internal life, by positioning himself as a resource and advisor on the uses and procedures of the company;
- Organize the schedules and travel of the General Manager;
- Manage the agenda and travel of the General Manager, making appointments according to priorities;
- Assist the Director General: As such, she must put all her skills and know-how at the service of her department to optimize the management of activities;
- Manage planning, reception, travel organization, preparation of meetings, communication, follow-up and processing of mail, etc.
- Organize and coordinate internal and external information. This may sometimes be confidential information relating to the operation of the company;
- Manage all specific events like trade shows, meetings, conferences, etc.
- Filter phone calls;
- Write internal communication materials (reports, minutes, memos, etc.);
- Organize business trips for a manager or employee;
- Enter, process and archive documents;
- Ensure the administrative management of mail;
- Carry out the entry of documents of various shapes and contents;
- Plan and organize meetings and events (instances, seminars, etc.): write minutes, monitor records of decisions and execution of assigned actions, prepare supports, ensure logistics, etc.;
JOB PROFILE
- Minimum level: Bac + 3 in executive secretariat, administrative organization or any equivalent diploma.
- Professional experience: minimum (2) years as Executive Assistant
REQUIRED SKILLS
- Mastery of the office automation tool
- Administrative management
- Mastery of editorial standards
- Mastery of filing and archiving methods
- Master the reception modalities
- Master note-taking techniques
- Use of collaborative tools (shared planning, web conferencing, corporate social network, …)
- Be bilingual
- Mastery of computer and office tools: (Word, Excel, PowerPoint, Outlook, Internet …).
SUBMISSION CONDITIONS:
All candidates should send their CV and cover letter to the following address:
j.nanmeny@iplans.cm
with the subject line of the desired position.
DEADLINES: December 23, 2022 at 12:00
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