*ITC is recruiting an Administrative and Financial Assistant to support*

Administrative and Financial Assistant
Yaounde, Cameroon
Trending
Job Info
Job Identification
25897
Posting Date
04/24/2025, 12:53 PM
Apply Before
05/09/2025, 04:59 AM
Job Schedule
Full time
Locations
Yaounde, Cameroon
Agency
UNDP
Grade
SB3
Vacancy Type
Local Service Contract
Practice Area
Management
Bureau
Regional Bureau for Africa
Contract Duration
1 Year with Possibility for extension
Education & Work Experience
High School certificate
Other Criteria
A university degree (Bachelor’s degree), Certification in Administration, Management, Finance or an equivalent field will be an asset
Required Languages
Excellent command of French and English
Vacancy Timeline
2 Weeks
Job Description
Background

Established in 1964, the International Trade Centre (ITC) is the joint technical cooperation agency of the United Nations and the World Trade Organization (WTO) responsible for promoting sustainable trade, particularly exports, from developing countries and economies in transition. ITC’s objective is to strengthen the competitiveness of developing countries’ businesses in global markets, accelerate their economic development, and contribute to the achievement of the United Nations Sustainable Development Goals (SDGs).

The four-year (2025-2028 ) Africa Trade Competitiveness and Market Access (ATCMA) Programme – Central Africa Component aims to sustainably increase intra-African trade as well as trade between Africa and the European Union (EU). Implemented by ITC and the United Nations Industrial Development Organization (UNIDO), this programme aims to improve market access for specific value chains and strengthen the competitiveness of exporting SMEs in these sectors. It covers the 11 member countries of the Economic Community of Central African States (ECCAS).

A team of professionals and support staff is mobilized for the implementation of the program. The team is led by a Regional Program Manager , based in Yaoundé, Cameroon, who is directly assisted by a technical expert and an Administrative and Financial Assistant attached to the Yaoundé office. A Program Coordinator , based at ITC headquarters in Geneva, will liaise between the local office, ITC technical experts and support functions, while finalizing reports.

Champ d’application

In this context, ITC is recruiting an Administrative and Financial Assistant to support the implementation of project activities and contribute to the achievement of the results defined in the project document. His/her main tasks will include>

Duties and Responsibilities

< 1.) Assist in Financial Management

Record and monitor financial transactions, in collaboration with UNDP (ATLAS system), prepare requisitions and payment requests;
Assist the project team in developing the budget linked to the annual work plan;
Undertake budget reviews, verify availability of funds, ensure necessary approvals are obtained and entered into the computerized budget system
Prepare payment requests, fees and per diem for consultants and experts, settlement of supplier invoices and other;
Monitor the acquisition of goods and services;
Record cash register transactions (petty cash/imprest account) and produce a quarterly expense report.
2.) Assist in administrative and operational management

Assist the project team in the implementation of project activities;
Contribute to the preparation of periodic progress documents and reports;
Prepare and draft correspondence relating to current affairs and ensure their transmission to their recipients;
Write minutes of internal coordination meetings;
Support the development of terms of reference for recruitment and activities
Ensure the archiving and classification of files and working documents, including electronic ones
Record, scan, archive received and dispatched documents, routine correspondence, memoranda and reports and any project documents (narrative and financial) in accordance with standard operating procedures in paper and electronic (Share Drive) format for ease of access, reference and confidentiality;
3.) Assist in Logistics Management
Assist in coordinating the logistical organization of conferences, seminars and meetings organized by and for the ATCMA-CEEAC/ITC program, including the logistics of welcoming ITC experts and their consultants on mission as well as local participants invited to conferences, seminars and meetings;
Ensure the preparation, organization and coordination of internal and external official missions for project team members, including: management of travel authorization requests in UMOJA, preparation and follow-up of visa applications, reservations and confirmations of airline tickets, hotel reservations, organization of ground travel, coordination with the United Nations Security Services (UNDSS), distribution of per diems, and processing of post-mission travel expense reports;
Support the management of operations necessary for the smooth running of activities in collaboration with the coordination unit in Geneva, including: travel authorizations (visas), preparation of memoranda of understanding, purchase requests and field expenditure authorizations (FAs);
Provide secretarial services for conferences, seminars and meetings organized and prepare the minutes and reports of said events, in accordance with established formats;
Be the focal point in the management and supervision of project inventories, equipment and supplies, including the supply of materials, tools and equipment necessary for the proper functioning of the office, management of vehicle use and fuel supply.
4) Assist in Personnel Management
Manage monthly leave reports and ensure administrative follow-up of documents related to leave and missions of staff recruited through UNDP, the local team, consultants, regional focal points and visitors on mission in Central Africa, ensuring their compliance with United Nations regulations and their transmission within the required timeframe;
Provide advice and assistance to the local team on administrative matters;
Serve as an interface with contracted consultants;
Act as UMOJA focal point for tasks related to Administration and Human Resources. >
SKILLS

< ESSENTIAL SKILLS

Achieving Results : Level 1 : Plans and controls own work, pays attention to detail, delivers quality work on time.

Thinking Innovatively : Level 1 : Open to creative ideas/known risks, solves problems pragmatically, makes improvements.

Continuous learning : Level 1 : Open-minded and curious, shares knowledge, learns from mistakes, asks for feedback.

Adapting flexibly : Level 1 : Adapts to change, constructively manages ambiguity/uncertainty, is flexible .

Act with determination : Level 1 : Demonstrates dynamism and motivation, able to express oneself calmly in the face of adversity, confident.

Engage and Partner : Level 1 : Shows compassion/understanding for others, builds positive relationships.

Promoting diversity and inclusion : Level 1 : Appreciation/respect for differences, awareness of unconscious bias, fight against discrimination .

TRANSVERSAL AND TECHNICAL SKILLS

Business Management : Customer Satisfaction/Client Management : Ability to respond in a timely and appropriate manner with a sense of urgency, provide consistent solutions, and deliver quality results and/or solutions within the required timeframes to meet and understand real customer needs. Contribute to the development of customer service strategy. Look for ways to add value beyond immediate customer requests. Be able to anticipate upcoming customer needs and concerns .

Ethics : Knowledge of UN Policy : Knowledge and understanding of the United Nations Staff Regulations and Rules and other policies related to ethics and integrity.

Administration & Operations : Document and Archive Management : Overall management of documents (paper or electronic); registry and retention policy, including storage and archiving.

Administration & Operations : Event Management (including retreats, trainings and meetings ): Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, disbursements, etc.

Finance : Financial Planning and Budgeting : Ability to create and manage processes to achieve UNDP’s short- and long-term financial objectives, including planning, budgeting, forecasting, analysis and reporting .

Finance : Banking and Cash Management : Ability to collect, handle and manage cash, which involves assessing market liquidity, cash flows and investments .

Communication : Communication Multimedia Writing/Editing : Ability to create and/or edit written content for multimedia >

Required skills and experience

Education:

<Secondary School Diploma is required OR A university degree (Bachelor’s degree) in Administration, Management, Finance or an equivalent field will be duly considered but not required. A certification in Administration, Management, Finance or an equivalent required field will be considered an asset.>

Experience:

< At least five (5) years (with a high school diploma) or 2 years (with a Bachelor’s degree) of relevant professional experience in a similar position in administration, the private sector or international organizations, in a project management framework (planning, implementation, administrative management) >

Equal opportunities

As an equal opportunity employer, UNDP recognizes diversity as an expression of the multiplicity of nations and cultures in which it operates and, as such, encourages qualified candidates from all backgrounds to apply for positions within the organization. Our employment decisions are based on merit and suitability for the position, without discrimination.

UNDP is also committed to creating an inclusive workplace where all staff are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities open to all.

Sexual harassment, exploitation and abuse of power

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination, or abuse of authority. All selected candidates are therefore subject to appropriate screening and are expected to adhere to applicable standards and principles.

Right to select multiple candidates

UNDP reserves the right to select one or more candidates for this vacancy announcement. We may also retain applications and consider candidates who apply for this position for other similar positions within UNDP, at the same hierarchical level and with similar job description, experience, and educational requirements.

Scam alert

UNDP does not charge any fees at any stage of its recruitment process. For more information, please visit www.undp.org/scam-alert.

Required Skills
Finance resource management – Cash management Expenditure controls Cost-recovery systems
Apply Now: APPLY HERE: Administrative and Financial Assistant
Yaounde, Cameroon
Trending
Job Info
Job Identification
25897
Posting Date
04/24/2025, 12:53 PM
Apply Before
05/09/2025, 04:59 AM
Job Schedule
Full time
Locations
Yaounde, Cameroon
Agency
UNDP
Grade
SB3
Vacancy Type
Local Service Contract
Practice Area
Management
Bureau
Regional Bureau for Africa
Contract Duration
1 Year with Possibility for extension
Education & Work Experience
High School certificate
Other Criteria
A university degree (Bachelor’s degree), Certification in Administration, Management, Finance or an equivalent field will be an asset
Required Languages
Excellent command of French and English
Vacancy Timeline
2 Weeks
Job Description
Background

Established in 1964, the International Trade Centre (ITC) is the joint technical cooperation agency of the United Nations and the World Trade Organization (WTO) responsible for promoting sustainable trade, particularly exports, from developing countries and economies in transition. ITC’s objective is to strengthen the competitiveness of developing countries’ businesses in global markets, accelerate their economic development, and contribute to the achievement of the United Nations Sustainable Development Goals (SDGs).

The four-year (2025-2028 ) Africa Trade Competitiveness and Market Access (ATCMA) Programme – Central Africa Component aims to sustainably increase intra-African trade as well as trade between Africa and the European Union (EU). Implemented by ITC and the United Nations Industrial Development Organization (UNIDO), this programme aims to improve market access for specific value chains and strengthen the competitiveness of exporting SMEs in these sectors. It covers the 11 member countries of the Economic Community of Central African States (ECCAS).

A team of professionals and support staff is mobilized for the implementation of the program. The team is led by a Regional Program Manager , based in Yaoundé, Cameroon, who is directly assisted by a technical expert and an Administrative and Financial Assistant attached to the Yaoundé office. A Program Coordinator , based at ITC headquarters in Geneva, will liaise between the local office, ITC technical experts and support functions, while finalizing reports.

Champ d’application

In this context, ITC is recruiting an Administrative and Financial Assistant to support the implementation of project activities and contribute to the achievement of the results defined in the project document. His/her main tasks will include>

Duties and Responsibilities

< 1.) Assist in Financial Management

Record and monitor financial transactions, in collaboration with UNDP (ATLAS system), prepare requisitions and payment requests;
Assist the project team in developing the budget linked to the annual work plan;
Undertake budget reviews, verify availability of funds, ensure necessary approvals are obtained and entered into the computerized budget system
Prepare payment requests, fees and per diem for consultants and experts, settlement of supplier invoices and other;
Monitor the acquisition of goods and services;
Record cash register transactions (petty cash/imprest account) and produce a quarterly expense report.
2.) Assist in administrative and operational management

Assist the project team in the implementation of project activities;
Contribute to the preparation of periodic progress documents and reports;
Prepare and draft correspondence relating to current affairs and ensure their transmission to their recipients;
Write minutes of internal coordination meetings;
Support the development of terms of reference for recruitment and activities
Ensure the archiving and classification of files and working documents, including electronic ones
Record, scan, archive received and dispatched documents, routine correspondence, memoranda and reports and any project documents (narrative and financial) in accordance with standard operating procedures in paper and electronic (Share Drive) format for ease of access, reference and confidentiality;
3.) Assist in Logistics Management
Assist in coordinating the logistical organization of conferences, seminars and meetings organized by and for the ATCMA-CEEAC/ITC program, including the logistics of welcoming ITC experts and their consultants on mission as well as local participants invited to conferences, seminars and meetings;
Ensure the preparation, organization and coordination of internal and external official missions for project team members, including: management of travel authorization requests in UMOJA, preparation and follow-up of visa applications, reservations and confirmations of airline tickets, hotel reservations, organization of ground travel, coordination with the United Nations Security Services (UNDSS), distribution of per diems, and processing of post-mission travel expense reports;
Support the management of operations necessary for the smooth running of activities in collaboration with the coordination unit in Geneva, including: travel authorizations (visas), preparation of memoranda of understanding, purchase requests and field expenditure authorizations (FAs);
Provide secretarial services for conferences, seminars and meetings organized and prepare the minutes and reports of said events, in accordance with established formats;
Be the focal point in the management and supervision of project inventories, equipment and supplies, including the supply of materials, tools and equipment necessary for the proper functioning of the office, management of vehicle use and fuel supply.
4) Assist in Personnel Management
Manage monthly leave reports and ensure administrative follow-up of documents related to leave and missions of staff recruited through UNDP, the local team, consultants, regional focal points and visitors on mission in Central Africa, ensuring their compliance with United Nations regulations and their transmission within the required timeframe;
Provide advice and assistance to the local team on administrative matters;
Serve as an interface with contracted consultants;
Act as UMOJA focal point for tasks related to Administration and Human Resources. >
SKILLS

< ESSENTIAL SKILLS

Achieving Results : Level 1 : Plans and controls own work, pays attention to detail, delivers quality work on time.

Thinking Innovatively : Level 1 : Open to creative ideas/known risks, solves problems pragmatically, makes improvements.

Continuous learning : Level 1 : Open-minded and curious, shares knowledge, learns from mistakes, asks for feedback.

Adapting flexibly : Level 1 : Adapts to change, constructively manages ambiguity/uncertainty, is flexible .

Act with determination : Level 1 : Demonstrates dynamism and motivation, able to express oneself calmly in the face of adversity, confident.

Engage and Partner : Level 1 : Shows compassion/understanding for others, builds positive relationships.

Promoting diversity and inclusion : Level 1 : Appreciation/respect for differences, awareness of unconscious bias, fight against discrimination .

TRANSVERSAL AND TECHNICAL SKILLS

Business Management : Customer Satisfaction/Client Management : Ability to respond in a timely and appropriate manner with a sense of urgency, provide consistent solutions, and deliver quality results and/or solutions within the required timeframes to meet and understand real customer needs. Contribute to the development of customer service strategy. Look for ways to add value beyond immediate customer requests. Be able to anticipate upcoming customer needs and concerns .

Ethics : Knowledge of UN Policy : Knowledge and understanding of the United Nations Staff Regulations and Rules and other policies related to ethics and integrity.

Administration & Operations : Document and Archive Management : Overall management of documents (paper or electronic); registry and retention policy, including storage and archiving.

Administration & Operations : Event Management (including retreats, trainings and meetings ): Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, disbursements, etc.

Finance : Financial Planning and Budgeting : Ability to create and manage processes to achieve UNDP’s short- and long-term financial objectives, including planning, budgeting, forecasting, analysis and reporting .

Finance : Banking and Cash Management : Ability to collect, handle and manage cash, which involves assessing market liquidity, cash flows and investments .

Communication : Communication Multimedia Writing/Editing : Ability to create and/or edit written content for multimedia >

Required skills and experience

Education:

<Secondary School Diploma is required OR A university degree (Bachelor’s degree) in Administration, Management, Finance or an equivalent field will be duly considered but not required. A certification in Administration, Management, Finance or an equivalent required field will be considered an asset.>

Experience:

< At least five (5) years (with a high school diploma) or 2 years (with a Bachelor’s degree) of relevant professional experience in a similar position in administration, the private sector or international organizations, in a project management framework (planning, implementation, administrative management) >

Equal opportunities

As an equal opportunity employer, UNDP recognizes diversity as an expression of the multiplicity of nations and cultures in which it operates and, as such, encourages qualified candidates from all backgrounds to apply for positions within the organization. Our employment decisions are based on merit and suitability for the position, without discrimination.

UNDP is also committed to creating an inclusive workplace where all staff are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities open to all.

Sexual harassment, exploitation and abuse of power

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination, or abuse of authority. All selected candidates are therefore subject to appropriate screening and are expected to adhere to applicable standards and principles.

Right to select multiple candidates

UNDP reserves the right to select one or more candidates for this vacancy announcement. We may also retain applications and consider candidates who apply for this position for other similar positions within UNDP, at the same hierarchical level and with similar job description, experience, and educational requirements.

Scam alert

UNDP does not charge any fees at any stage of its recruitment process. For more information, please visit www.undp.org/scam-alert.

Required Skills
Finance resource management – Cash management Expenditure controls Cost-recovery systems
Apply HERE: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/25897