JOB: Executive Assistant
BEETLE HERITAGE HOLDING SA is currently looking for one (01) EXECUTIVE ASSISTANT for its headquarters based in Douala.
The EXECUTIVE ASSISTANT attached to the General Management will have as main mission to contribute to the realization of the tasks and steering missions of the Chairman and Chief Executive Officer in order to improve the organization of his activities; She is the relational interface, upstream and downstream, between the Chairman and CEO and the various internal and external interlocutors.
Activities
Executive secretary and special assistant to the general manager:
– Organize the schedules and travels of the General Manager;
– Management of his diary and his travels: making appointments according to priorities;
– Recall important information and transmit messages;
– Take notes and format all types of mail;
– Carry out the seizure of documents of various forms and contents;
– Organize the filing and archiving of files;
– Plan and organize meetings and events (authorities, seminars, etc.): write minutes, follow records of decisions and execution of assigned actions, prepare materials, ensure logistics;
– Guarantee the efficient functioning of the activity of the general manager and contribute to the organization of internal life, by positioning himself as a resource and adviser on the practices and procedures of the company;
– Manage information (general management contacts, databases, mailing lists, documentation, etc.) and facilitate access to it.
File management and follow-up
– Collect the information needed to follow up on files to help with decision-making and management;
– Design dashboards and/or monitoring tables;
– Investigate and ensure the follow-up of the director general’s files (notes, summaries, preparation of administrative acts, etc.);
– Coordinate the means (human, administrative, logistical and technical) necessary to achieve the objectives set for it;
– Participate in the management of the General Management budget (development, execution, monitoring);
– Internal and external communication;
– Manage certain internal communication actions and ensure the proper dissemination of information;
– Designing, updating and distributing the various communication tools/media for the General Manager (web, intranet, newsletter, etc.);
– Design and implement a filing system that can facilitate research.
Supervision / coordination
– Carry out and coordinate specific operations of all or part of a project delegated by its manager;
– Management of expense reports;
– Monitoring of the schedule of ongoing projects;
– Interface with other Group entities;
– Interface with service providers, customers, etc. ;
– Interface with the teams in place;
– Coordination of head office activities upon express delegation of power;
– Organization, coordination, supervision and monitoring of the activities of the employees placed under his responsibility.
PROFILE
– Academic level: BTS Secretarial / Office automation, License letters or languages, other diplomas of the baccalaureate type + 3;
– Additional training and/or qualification (asset): Secretarial and office automation training;
– Professional experience: 03 years;
– Maximum age: 40.
TECHNICAL SKILLS
– Mastering secretarial and office tools;
– Knowing how to implement summary techniques (editorial and analytical skills), as well as reporting (knowing how to report) and activity monitoring;
– Know how to implement the project management approach and tools (planning, coordination, etc.);
– Knowing how to anticipate your own deadlines and those of your line manager;
– Know how to apprehend emergencies and identify priorities;
– Master the techniques of written and oral communication.
– You enjoy working in a team and are resistant to stress. Your responsiveness, your availability, will allow you to fully develop with us.
Send us your CV and cover letter to the email address recrutement@africafooddistribution.com
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