JOB: Experienced executive assistant
EXPERIENCED EXECUTIVE ASSISTANT – EL
The executive assistant provides secretarial services and assists in administrative management and organization. She makes appointments, manages her diary, organizes her travel and prepares her meetings, welcomes customers, monitors activities, classifies and archives documents, enters digital documents, etc.
Missions
- Manage the first negotiations,
- Lead the preparation of a budget,
- Ensure the transmission of information internally and externally,
- Process information (collect, classify and update),
- Follow the conditions of execution of a contract,
- Place orders for equipment, supplies, consumables, and check the conformity of deliveries,
- Write internal communication materials (reports, minutes, notes, etc.)
Required qualities
Organized: The executive assistant manages two schedules: his own and that of his director. He knows how to prioritize missions and define what is urgent and what is not!
Responsive: Unforeseen events and small last-minute hassles are commonplace; the executive assistant must be quick and efficient.
Discreet: The executive assistant is aware of the confidential aspects of certain files, which must not be made known.
Expertise
- Welcoming customers
- Filter phone calls
- Organize the schedule of a manager, collaborator
- Write internal communication materials (report, minutes, memo, etc.)
- Process information (collect, classify and update)
- Ensure the transmission of information internally and externally (decisions, notes, etc.)
- Carry out administrative management of contracts
- Organize business trips
- Prepare and organize meetings
- Enter digital documents
- Carry out administrative mail management
- Follow the evolution of a professional file
- Build a professional file
- Design a dashboard
- Carry out activity monitoring
- Update professional and regulatory documentation
- Archive reference documents
- Classify the documents, information and documentary funds of an activity
- Organize communication actions
- Carry out administrative monitoring of staff
- Organize the logistics of recruitment and training
- Place orders for equipment, supplies, consumables and check the conformity of deliveries
- Follow the conditions of execution of a contract
Know
- Office tools
- Administrative management
- Editorial standards
- Shorthand
- Classification and archiving method
- Reception arrangements
- Note-taking techniques
- Scanning techniques
- Information monitoring
- Regulatory monitoring
- Event planning
- Labor law
- Social legislation
- Administrative personnel management
Send us your CV by email: expresslocative@yahoo.com .
JAKO building, Elig-Essono, Yaoundé.
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