JOB: Experienced executive assistant

EXPERIENCED EXECUTIVE ASSISTANT – EL

The executive assistant provides secretarial services and assists in administrative management and organization. She makes appointments, manages her diary, organizes her travel and prepares her meetings, welcomes customers, monitors activities, classifies and archives documents, enters digital documents, etc.

Missions

Manage the first negotiations,
Lead the preparation of a budget,
Ensure the transmission of information internally and externally,
Process information (collect, classify and update),
Follow the conditions of execution of a contract,
Place orders for equipment, supplies, consumables, and check the conformity of deliveries,
Write internal communication materials (reports, minutes, notes, etc.)

Required qualities

Organized: The executive assistant manages two schedules: his own and that of his director. He knows how to prioritize missions and define what is urgent and what is not!

Responsive: Unforeseen events and small last-minute hassles are commonplace; the executive assistant must be quick and efficient.

Discreet: The executive assistant is aware of the confidential aspects of certain files, which must not be made known.

Expertise

Welcoming customers
Filter phone calls
Organize the schedule of a manager, collaborator
Write internal communication materials (report, minutes, memo, etc.)
Process information (collect, classify and update)
Ensure the transmission of information internally and externally (decisions, notes, etc.)
Carry out administrative management of contracts
Organize business trips
Prepare and organize meetings
Enter digital documents
Carry out administrative mail management
Follow the evolution of a professional file
Build a professional file

Design a dashboard
Carry out activity monitoring
Update professional and regulatory documentation
Archive reference documents
Classify the documents, information and documentary funds of an activity
Organize communication actions
Carry out administrative monitoring of staff
Organize the logistics of recruitment and training
Place orders for equipment, supplies, consumables and check the conformity of deliveries
Follow the conditions of execution of a contract

Know

Office tools
Administrative management
Editorial standards
Shorthand
Classification and archiving method
Reception arrangements
Note-taking techniques
Scanning techniques
Information monitoring
Regulatory monitoring
Event planning

Labor law
Social legislation
Administrative personnel management

Send us your CV by email: expresslocative@yahoo.com .

JAKO building, Elig-Essono, Yaoundé.

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