JOB: Experienced executive assistant

• Welcoming customers
• Filter phone calls
• Organize the schedule of a manager, collaborator
• Write internal communication materials (report, minutes, memo, etc.)
• Process information (collect, classify and update)
• Ensure the transmission of information internally and externally (decisions, notes, etc.)
• Carry out administrative management of contracts
• Organize business trips
• Prepare and organize meetings
• Enter digital documents
• Carry out administrative mail management
• Follow the evolution of a professional file
• Build a professional file

• Design a dashboard
• Carry out activity monitoring
• Update professional and regulatory documentation
• Archive reference documents
• Classify the documents, information and documentary funds of an activity
• Organize communication actions
• Carry out administrative monitoring of staff
• Organize the logistics of recruitment and training
• Place orders for equipment, supplies, consumables and check the conformity of deliveries
• Follow the conditions of execution of a contract

Know

• Office tools
• Administrative management
• Editorial standards
• Shorthand
• Classification and archiving method
• Reception arrangements
• Note-taking techniques
• Scanning techniques
• Information monitoring
• Regulatory monitoring
• Event planning

• Labor law
• Social legislation
• Administrative personnel management