Job notice: Executive Assistant needed

Missions

Within the Administrative and Financial Department, your main missions will be to:

– Manage the agenda, planning and agenda of the General Director;

– Organize travel, appointments and meetings of the General Director;

– Write meeting minutes;

– Ensure administrative management of mail and contracts;

– Follow the conditions of execution of a contract;

– Organize the archiving of important documents;

– Write internal communication materials (report, minutes, memo, etc.);

– Ensure the transmission of information internally and externally (decisions, notes, etc.);

– Control and provide the documents necessary for the Director General’s missions;

– Provide accounting support;

– Manage the budget and reporting of activities;

– Organize the logistics of training and recruitment;

– Place orders for supplies, equipment or consumables and monitor deliveries;

– Ensure administrative management of personnel;

– Follow tender procedures.

– Good knowledge of administrative management;

– Excellent sense of organization, planning and classification;

– Mastery of office tools: word processing, spreadsheet, dashboards, messaging and electronic diary;

– Good knowledge of editorial standards;

– Mastery of note-taking techniques;

– Good knowledge of classification and archiving methods;

– Good knowledge of scanning techniques;

– Good knowledge of collaborative tools (shared agenda, web conference, corporate social networks, etc.);

– Excellent oral and written expression in French and English;

– Have a minimum BAC+3 level in a Scientific or Management sector;

– Minimum five years of experience in the position sought.

HOW TO APPLY

READ AND FOLLOW THE INSTRUCTIONS GIVEN ABOVE TO APPLY, AND NEVER SEND MONEY DURING RECRUITMENT.

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