Job notice: Executive Assistant needed

Missions

Within the Administrative and Financial Department, your main missions will be to:

–        Manage the agenda, planning and agenda of the General Director;

–        Organize travel, appointments and meetings of the General Director;

–        Write meeting minutes;

–        Ensure administrative management of mail and contracts;

–        Follow the conditions of execution of a contract;

–        Organize the archiving of important documents;

 

 

–        Write internal communication materials (report, minutes, memo, etc.);

–        Ensure the transmission of information internally and externally (decisions, notes, etc.);

–        Control and provide the documents necessary for the Director General’s missions;

–        Provide accounting support;

–        Manage the budget and reporting of activities;

–        Organize the logistics of training and recruitment;

–        Place orders for supplies, equipment or consumables and monitor deliveries;

–        Ensure administrative management of personnel;

–        Follow tender procedures.

 

•  Required skills

–        Good knowledge of administrative management;

–        Excellent sense of organization, planning and classification;

–        Mastery of office tools: word processing, spreadsheet, dashboards, messaging and electronic diary;

–        Good knowledge of editorial standards;

–        Mastery of note-taking techniques;

–        Good knowledge of classification and archiving methods;

–        Good knowledge of scanning techniques;

–        Good knowledge of collaborative tools (shared agenda, web conference, corporate social networks, etc.);

–        Excellent oral and written expression in French and English;

 

•  Academic and Professional Profile

–        Have a minimum BAC+3 level in a Scientific or Management sector;

–        Minimum five years of experience in the position sought.

 

HOW TO APPLY

recruitment@advance-it-group.biz

READ AND FOLLOW THE INSTRUCTIONS GIVEN ABOVE TO APPLY, AND NEVER SEND MONEY DURING RECRUITMENT.

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