Internal /External 

Job title                  : MD’s PERSONAL ASSISTANT

Department           : EXECUTIVE OFFICE

Reporting Line       : MD CEO

Location                 : Head Office

Job Objectives

This position will oversee the provision of advisory and support services to the Managing Director (MD) consistent with best market practice and in line with the bank’s overall strategy. The position will also oversee the smooth running of the Executive Office through the handling of all Administrative issues for the MD.

Role & Responsibilities

▪ Scheduling and managing the MD’s day-to-day activities and appointments while prioritizing and coordinating the MD’s correspondence and visitors.

▪ Draft responses for correspondence for MD’s signature.

▪ Vetting function invitations received for MD for suitability and appropriateness.

▪ Orderly safekeeping of physical and electronic records, files and mail for the MD

▪ Analyzing all reports received from various departments and commenting and providing advice to the MD on the appropriate action

▪ Collaborating on the various projects MD is involved in and providing him with a status update on the same

▪ Manage all administrative support services and develop and maintain office systems that ensure the smooth running of the MD’s office at all times

▪ Institute and follow up on payment instructions for the Executive Office

▪ Follow up on memo’s originating from the Division/directorate and send to other units for approval

▪ Taking internal and external calls / messages on behalf of the Managing Director/CEO

▪ Carryout Ad hoc assignments as assigned by the Managing Director/CEO

▪ Provide support to all units under the division with respect as required

▪ Acknowledging, sorting, reviewing and dissemination of both internal and external correspondence sent to the division / treating as appropriate

Key Performance Indicator

• ▪ Timeliness at performing assigned tasks
• ▪ Effectiveness at carrying out assigned tasks
• ▪ Efficiency at carrying out assigned tasks
• ▪ Departmental budgetary spend of not more than 80% per year
• ▪ Additional KPIs as captured on Info pool

• EDUCATION REQUIREMENTS

Minimum of Bachelors Degree and/or Professional Qualification in Banking related disciplines

EXPERIENCE

Minimum experience – One to Two years cognate experience

Key Competencies:

Skills/Competencies/Aptitudes

• ▪ Dynamic, analytical and self-driven individual with the ability to work under pressure.
• ▪ A passion for performance, team play and achievement in a competitive and dynamic environment
• ▪ Hardworking individual with excellent communication, grooming and interpersonal skills.
• ▪ Innovative, proactive and creative, especially with regards to problem solving.
• ▪ Outgoing and passionate about working with and for people.

Application submission

Candidates should send their resume and motivation letter to hcmrecruitcameroon@ubagroup.com, with the heading “MD’s Personal Assistant August 10, 2023 Before Close of Business

Only shortlisted candidates will be contacted to proceed to the interview stage.

If you do not receive any response 01 month after this publication, kindly consider your application as non-accepted for this time.

Dintar BERKA, Regional HRBP CEMAC/Country Resources     

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