Job notice: Finance Assistant needed Source Danish Refugee Council

Introduction

The Danish Refugee Council (DRC) assists refugees and displaced people around the world: we provide emergency aid to these people, we fight for their rights and we strengthen their opportunities for a better future. We work in areas affected by conflict, as well as along displacement routes, and within the countries in which refugees settle. In cooperation with local communities, we strive to achieve responsible and sustainable solutions. We work for the successful integration of vulnerable communities and, where possible, the realization of their wish to return home.

The Danish Refugee Council (DRC) was founded in Denmark in 1956 and has since grown into an international humanitarian organization with more than 7,000 employees and 8,000 volunteers. Headquartered in Copenhagen, and present in 40 countries, the DRC is a non-governmental, non-profit, politically neutral and independent, non-denominational aid organization.

Our vision is a life with dignity for all displaced people around the world. All our efforts are based on our moral compass: humanity, respect, independence, neutrality, participation, honesty and transparency.

Context

THE POST

Under the direct supervision of the Finance Manager, the finance assistant is responsible for preparing payments (cash, bank check and bank transfer) from suppliers as well as professional advances from DRC employees. He/she manages the cash register during its opening hours. He/she records the cash and bank movements on a daily basis in Dynamics and attaches the accounting supporting documents. He/she ensures the archiving of accounting documents and actively participates in the preparation of financial audits.

TASKS AND RESPONSIBILITIES

Payment and cash management:

Receipt and verification of payment files; ensure that files comply with DRC procedures;
Complete the payment request and have it signed by the people concerned;
Prepare transfer orders and bank checks and have them signed;
Ensure proper management of the cash register (weekly cash account, various payments according to DRC rules; supply requests, etc.)
Ensure all payments via the bank are made on time and carry out bank reconciliations at the end of the month;
Complete payment requests for all cash payments from suppliers and have them signed by the budget manager;
Anticipate cash payments from suppliers during bank opening hours. Participate in the preparation of bank supply requests;
Prepare cash replenishment requests to ensure that the balance is always sufficient to cover expenses
Communicate any suspicious and/or non-compliant expenses with DRC accounting and financial procedures

Accounting entry in Dynamics

Enter daily cash register and bank movements in Dynamics
Perform scans of all financial documents justifying cash and bank movements
Perform daily reconciliation of cash inventory and balance in Dynamics
Upload (attach) financial documents daily in Dynamics
Ensure the transmission of accounting data on time;

Archiving of accounting documents and preparation for financial audits

Ensure proper daily archiving (digital and physical) of accounting documents and administrative files and ensure that they meet DRC requirements criteria.
Archive all accounting documents using the Dynamics Voucher number
Preparation of all accounting documents requested by the auditors;
Make an initial check of these accounting documents and communicate any problems to the Finance Manager
Administrative support in the management of administrative documents (mail, staff residence requests, etc.).

KEY REQUIREMENTS

Qualifications and experience

Bac + 2 minimum in the fields of accounting, finance or management.
Experience of at least two years in the field of cash management, accounting and others…;
Experience within an international NGO would be an asset;
Proficiency in Microsoft (Word, Excel, etc.);
Have very good communication skills, be flexible and able to work under pressure
Have good classification skills

Personal qualities

Rigorous, honest, organized and discreet;
Good team spirit;
Be able to work under pressure;
Proactive and solution-oriented;
Strong understanding of humanitarian engagement.
Good attention to detail.

LANGUAGES

Mastery of spoken and written French.
Intermediate level of English.

Application process

If you are interested, then apply online by going to this website: www.drc.dk/about-drc/vacancies/current-vacancies

Applications can only be made online, on the site indicated above. You must upload your CV (3 pages maximum) as well as a cover letter online. The CV and cover letter can be in French or English.

Applications made by post, by sending an email or by submitting a physical file will not be considered.

DRC provides equal employment opportunities and prohibits any practice of discrimination based on race, sex, skin color, religious affiliation, sexual orientation, age, marital status or other any disability situation. DRC does not practice any discrimination in its recruitment processes.

For more information about the Danish Refugee Council, please visit the organization’s website: drc.ngo.

Applications will close on January 16, 2024 at 11:59 p.m. Cameroon time. However, it is possible for the DRC to begin, before the end of the publication of the offer, the recruitment process if an application meets the expectations and requirements of the position.