Career Opportunities: Business Support Assistant G4 – Maroua/Bertoua/Ngaoundere/Douala (172930)

JOB TITLE: Business Support Assistant
TYPE OF CONTRACT: Fixed Term
GRADE: G4
DUTY STATION (City, Country): Multiple Locations, Cameroon

DURATION: 12 months

NUMBER OF POSITION: 5

WFP

The United Nations World Food Program is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). Job holders may either perform administrative support functions in the front office and report to the Business Support Associate, or provide administrative support to team(s) with the reporting line to the relevant Head of Unit, Chief, or the designate. In cases where these positions support a specific business stream, the reporting line may be to the relevant Head of Unit, Chief, or the designate.

At this level, work is carried out under minimal supervision. Job holders are expected to produce organized and accurate work, undertaking specific business support activities. They may offer guidance on standard practices to more junior staff in their area of ​​work.

JOB PURPOSE:To deliver standard business support processes for a specific professional area of ​​work, to facilitate effective service delivery.

Why work with us?

WFP provides food assistance to more than 86 million people in 83 countries, including Cameroon. Your work will have a positive impact on lives of the world’s most vulnerable people.

You will join a diverse team of professionals and will have an opportunity to exchange your experiences with your colleagues and continuously learning from each other.

WFP invests in the training and development of its employees through a range of training, accreditation, mentorship and other programs as well as through international mobility opportunities.

Our team is growing nationally and internationally and the timing to join us cannot be better!
Join us to make a difference, watch this video to know more about us!!

Link: https://www.youtube.com/watch?v=RnaxfnNKdsM

KEY ACCOUNTABILITIES/ RESPONSIBILITIES:

Gather information with clear direction to support the drafting of documents and preparing reports by other staff.

Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients.

Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.

Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation.

Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.

Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work.
Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.

Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards.

Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.

QUALIFICATIONS & EXPERIENCE REQUIRED:
Education:

Completion of secondary school education. A certificate in the related functional area with additional years of related work experience and/or trainings/courses.

Experience:
Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Technical Knowledge & Skills:

Proficient in the use of office equipment and computer software packages, such as Microsoft Word.

Knowledge of work routines and methods in order to complete processes under minimal supervision.

Use tact and courtesy to give and receive information to a wide range of individuals.

Ability to identify data discrepancies and rectify problems requiring attention.

Ability to offer guidance or basic on-the-job training to more junior staff.

Languages:

Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

DEADLINE FOR APPLICATIONS
30th September 2022

Ref.: VA 172930

Kindly note the only documents you need to submit at this time are your CV and Cover Letter. Additional documents such as passport, recommendation letters, academic certificates, etc may potentially be requested at a future time.

For candidates who experience problems accessing WFP E-recruitment platform and need accommodations in applying, please contact wfprecruitment@wfp.org mentioning the VA number in the subject line.

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 All applications must be submitted ONLINE at: https://www.wfp.org/careers/