Job Opportunity : Account Assistant needed

Job Opportunity : Account Assistant AVENIR

Location: Yaounde, Cameroon

Company: Plan International

The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

ROLE PROFILE

Title : Account Assistant

Functional Area : Finance

Reports to : Country Accountant

Location : Yaoundé

Travel required :

Effective Date : January 2023

Grade : B

 role PURPOSE

Responsible for providing financial and operational support to Country Office/Projects and Program Units by facilitating timely request of funds. Performs general accounting functions primarily, encoding of  transactions in Plan International integrated Software (SAP), cash payments to staff and third parties (, maintenance of subsidiary accounting records, preparation of financial reports and provision of assistance on other accounting related functions.

 Dimensions of the Role

Under the supervision of the Country Accountant/Project Accountant of the Finance Coordinator, the Account Assistant will have to perform the below main activities:

Cash disbursement and journals,
Cash receipts from donors and IH
Accurate and systematic filling of documents
Field payments in case the online payment is not possible

Accountabilities

This should include a series of brief statements that define the end results required. E.g. drive, contribute, identify, manage, responsible for, advise/coach, build, develop, provide, conduct, oversee, establish, participate etc.

Statements should ideally be worded so that they will lead to thoughts of measurement.  For example, it is better to state something like “achieve maintenance standards” than “undertake maintenance”.  The former leads to a measure against the maintenance standards.]

Process Payment and Journal Vouchers through Plan International integrated software (SAP) on time and in accordance with the Operations Manual.
Cancel all documents attached to payment/journal package before sending for review and approval.
Encodes accrual accounting entries in accordance with the accrual accounting plan of action.
Coordinates the receipt of all fund requests from Program Units and from all department units and ensures accuracy of fund request received from various department units.
Maintains complete and accurate file of fund transfer transmittals and ensures that bank Balances will have sufficient balance to avoid no sufficient funds at any given point in time before any payment is processed.
Records all documents from other departments in the appropriate ledger (Local Purchased Order, payment requests, Projects, Projects Amendment…)
Records all documents sent out of Finance Department to the appropriate ledger for traceability
Liaise with other departments to prepare the monthly and the bi-weekly cash forecast
Files all Disbursement Vouchers/Journal Vouchers systematically no later than the     following month, with all supporting documents attached and duly stamped with PAID( cancellation), date and check number indicated.
Safe-keeps all unused checks and check stubs in the vault.
Put in place a ledger to follow up the use of check booklet
Process payment to staff and keep unused funds to the vault
Prepare the cash situation in a weekly basis and send to the Country Accountant/Finance Coordinator for review
Participate in the Year-End process by providing all the documents requested by the Region and Country Office.
Support the Project Coordinator in the budget management: preparation, review and amendment.
Prepare Project financial report in a timely basis in accordance with the donor regulations and accurate data matching with the one in Plan software.
Perform others tasks assigned by the supervisor

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships

Has high contact with all country office and program unit Account staff to perform his/her assignment

Technical expertise, skills and knowledge

This should include clear levels of technical expertise and skills that support our work at national, international, and global level.]

Essential

At least HND or BTS in accounting, finance, management, economics
At least one experience preferably in an international development organization,
Accounting experience in data entry
Knowledge of local finance system,
Computer skills (Word, Excel, PowerPoint, Internet),
Be bilingual (English and French)

Desirable

This position does not requires travel within Plan program units and outside the country.

Plan International’s Values in Practice

We are open and accountable

Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact

Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.
We work well together

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment : NA

Level of contact with children

Mid contact: Occasional interaction with children

Location: Yaounde

Closing Date: 23/01/23

  All applications must be submitted ONLINE at : https://jobs.plan-international.org/job/Yaounde-Account-Assistant-AVENIR/893296101/

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