JOB OFFER: EVIHDAF – Evidence for Sustainable Human Development Systems in Africa

October 2023
Job Title: IT and Logistics Assistant
Location: Yaoundé, Cameroon.

EVIHDAF is an international research and evaluation organization headquartered in Yaoundé, Cameroon , which serves the West and Central Africa region . It provides services in Research, Evaluation & Learning; Data, Analytics & Information Systems; and Social & Behavior Change Strategies. Its practical areas include Health and Health Systems, Nutrition and Food Security, and Agriculture and Livelihoods. We have a USAID-funded project office in Niamey, Niger, and a Data Unit satellite office in Parakou, Benin (www.evihdaf.com).

We are looking for a dynamic and motivated candidate to fill the position of IT and Logistics Assistant , She/He will be responsible for supporting key IT and logistics functions of our operations in strict compliance with EVIHDAF policies and procedures and specific donor rules and regulations. Also strive to ensure efficient and accountable use of donor funds.
The candidate will work under the supervision of the Senior Operations Manager of EVIHDAF. The position is based in Yaoundé, Cameroon and requires flexibility as well as strong organizational skills.
Responsibilities
In particular, the selected candidate will be responsible for the following activities:

a. IT Duties (about 65% of time)
• Install and configure the software, operating systems, and digital tools that enable the EVIHDAF’s employees to work.
• Install and maintain company assets (laptops, storage devices, tablets, recorders, speakers, projectors, etc.) as well as install relevant updates and patches.
• Provide technical assistance to office staff as needed and supervise/process help desk support requests.
• Ensure the security of the organization’s data by installing and updating appropriate cybersecurity, anti-virus, and firewall security tools.
• Assist in maintaining internet service and telephone systems.
• Maintain inventory of hardware devices, keep a record of ownership, and replace obsolete equipment.
• Train the EVIHDAF’s employees to increase digital literacy, enhance data security practices, and acquaint users with new systems.
• Create shared documents, websites, and data workflows using SharePoint.
• Provide administrative support such as proofreading, data entry, and operating essential office machinery (printers, copiers, etc.)
b. Logistics responsibilities (about 35% of time)
• Support the supply unit to draft tender documents (Requests for Quotations, Invitations to Bid, Requests for Proposals), and assist in the implementation of the tender process.
• Maintain and update the suppliers database.
• Support the sourcing and dispatching of goods and services.
• Manage custom clearance, removal and transportation of shipments.
• Manage vehicle fleet and drivers.
• Ensure fleet documents are up to date.
• Organize pick up and accommodation of international visitors.
• Maintain stock and inventory records.
• Organize periodic and cyclic stock counts and maintain records of the same
• Stock and inventory reconciliation
• Assist with technical tasks in support of supply and logistics unit when required.
• Assist in organizing and monitoring site access and security.
• Any other related tasks as may be required or assigned by the supervisor.

Qualifications
• BAC+2 or BAC+3 in Informatics, Computer Technology, or equivalent qualification.
• 2 years of IT support experience.
• Knowledge of networking and cybersecurity.
• Fluency in English and strong writing and oral skills in both English and French.
• Familiar with the recent versions of Microsoft Office software suite and with the Standard office equipment (printers, copiers, fax machines, scanners, etc.).
• Ability to work under pressure, be proactive, and make informed decisions.
How to apply?
Interested candidates are invited to submit their application by email no later than November 15, 2023 , to the address admin@evihdaf.com with the subject “IT and Logistics Assistant”. The application package will include:
• A cover letter of no more than two (2) pages including, among other things, the candidate’s experience, and suitability for the position.
• A CV of no more than three (3) pages in length including the names, phone numbers and email addresses of two referees and the date he/she would be available.
Female candidates are particularly encouraged.