Job Opportunity: Logistics Assistant at PLAN INTERNATIONAL

Logistic Assistant
Date: 04-Apr-2023

Location: Yaounde, Cameroon

Company: Plan International

The Organization

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

PROFILE

Title Logistics Assistant
Functional Area Operations, Supply chain
Reports to Logistic Coordinator
Location Country Office Yaoundé Travel required 5%
Effective Date Grade

ROLE PURPOSE

Plan International is an independent child rights and humanitarian organization committed to children living a life free of poverty, violence and injustice.
We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.
We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries

Within Plan International Cameroon, this role will ensure appropriate support for the Logistics management at national in alignment with Plan International standards and processes. The postholder contributes to drive an implement an efficient and effective Logistics planning and strategy and engage proactive support to meet project needs and requirements; achieving compliance to Donor, Grants and Plan procedures and systems, as much as upholding high standards of ethics.

DIMENSIONS OF THE ROLE

Logistics management in the scope of this role includes:
– Managing the reception
– Managing mails (incoming and outgoing)
– Managing warehouses and stocks
– Support to the management of assets
– Support the distribution processes
– Support the management of archives
– Support the procurement process

ACCOUNTABILITIES

• Receiving, sorting and distributing mails
• Answering and forwarding phone calls
• Receiving and orientating visitors
• Responsible for the management of supplies and stocks
• Responsible for travel arrangements (Hotel, Taxi booking)
• Prepare, consolidate, share and follow up hosted staff requisitions and arrangements
• Take charge of premises management
• Support the issuance of Good Receipt/ Return Notes
• Participate in assets and stock counts, once every quarter.
• Support the preparation of monthly logistic reports
• Ensure the proper physical and electronic archiving of logistics documents in accordance with the filing tree and PLAN standards.
• Support the distribution activities from the packages (assemblies) to the distribution to the beneficiaries with the concerned programs
• Ensure that warehouse management procedures are respected and all movements are properly documented.
• Ensure proper management of office building, including access management
• Responsible for travel arrangements of staff
• Support the proper supervision of security agencies
• Responsible to organize management and inventory of assets and stock as per Plan procedures.
• Ensure proper filing of all support documents in office 365
• Support reception of goods and administrative follow up of bills at the supply chain department
• Implement continuous improvement as a standard way of operating

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Essential
• Have a HND in Logistics, Administration Management or an equivalent university degree in a relevant field
• At least three (3) years of professional experience, including at least one (01) year in a similar position, preferably in an international NGO, or equivalent combination of education and experience.
• Knowledge of donor regulations, including EU, BMZ GIZ UNHCR and/or other foreign government development agencies, and other multilateral development agencies in procurement matters is an asset.
• Good experience and knowledge on logistics procedures.
• Analytical and problem-solving skills, with the ability to report and demonstrate on performance improvement and efficiencies through spot on and concise reports
• Good working skills with office software’s (Excel, words….)
• Ability to draft clear and precise report in responding to queries
• Must have very good interpersonal relationship with colleagues and supervisors.
• Demonstrate rigor and respect of Operational procedures.

Desirable
• Experiences in using SAP and Microsoft Dynamics…)
• Knowledge of the humanitarian sector trends and constraints would be an advantage

Demonstrated behaviors needed by the post-holder to successfully perform the role:
• Planning and organizing abilities
• Timeliness and proactive in the discharge of duties
• Ability to inter-face with staff visitors and partners at all levels
• Communicates in a manner that inspires confidence and professionalism
• High sense of judgment and responsibility
• High safety awareness level of area of ​​operation
• Good team player

Skills Specific to the post needed to put knowledge into practice.
• Good communication and ICT skills
• Good inter-personal skills
• Good client/customer relations
• Good writing and reporting skills
• Good negotiation skills
• Strong team player
• High level of discretion
• Planning & organizing

PLAN INTERNATIONAL’S VALUES IN PRACTICE
We are open and accountable
• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organization for all children, girls & young people
We strive for lasting impact
• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximize long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.
We work well together
• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering
• We empower our staff to give their best and develop their potential
• We respect all people, appreciate differences and challenge equality in our programs and our workplace
• We support children, girls and young people to increase their confidence and to change their own lives
PHYSICAL ENVIRONMENT
• National role with frequent visits to field locations
LEVEL OF CONTACT WITH CHILDREN
• Medium: Occasional interaction with children

Location: Yaounde

Closing Date: 13/04/23

All applications must be submitted ONLINE at:

https://jobs.plan-international.org/search/?createNewAlert=false&q=cameroon