JOB: The French Development Agency is recruiting
THE FRENCH DEVELOPMENT AGENCY IS RECRUITING
The French Development Agency (AFD) – Yaoundé Agency , is recruiting for the needs of its “Human Development and Governance” division, a Project Assistant .
Under the supervision of the Head of the pole, the Project Assistant will have the main mission of assisting the three project managers and project managers of the Pole in the exercise of their daily functions, while ensuring the function of Focal Point of the AFD Campus (ex-CEFEB).
ACTIVITIES
1. Project Assistance/Support:
The Project Assistant will perform the full range of administrative support work in support of the Human Development and Governance (DHG) team.
Specifically it will be:
- Proactively manage the agendas of the mission/project managers of the pole, ensure the effective registration of deadlines and coordination with the Logistics Pole for the related trips.
- Serve as an entry point for all inquiries regarding the Cluster.
- Respond to internal and external questions about the DHG Cluster, if necessary, take messages and/or questions, and route them to the appropriate people to deal with.
- Maintain distribution lists, project/product contact phone/address lists and distribute materials to team.
- Plan, organize and follow up on the missions of the operational teams of the division (project team leaders, mission/project managers, consultant).
- Recording “departure” mail and distributing “arrival” mail from the Agency.
- Ensure the drafting and distribution of the standard operational letters of the Pole (letters of invitation, letters of mission announcement, Notice of No Objection (ANO), Aide-mémoires etc…).
- Maintain the electronic and physical archiving systems of the Cluster’s project files.
- Monitor and keep up to date the dashboards and other operational monitoring tools of the Cluster (ANO monitoring tables, Permanent File, etc.).
- Assist mission/project managers in monitoring activity-related files.
- Assist the Cluster team with all photocopying, binding, scanning of documents and producing minutes of cluster meetings.
- Support the interim and/or vacancy phases of mission / project managers by guaranteeing a smooth handover (processing of files, sorting of mail, drafting of correspondence, management of interlocutors).
2. CAMPUS-AFD ex-CEFEB focal point:
- Coordinate and monitor the activities of the AFD CAMPUS on behalf of the Yaoundé Agency (dissemination of seminar programs).
- Organize the selection tests for candidates for degree programs (MODEV).
- Provide logistical support to successful candidates (online registration via Campus France, visa application, accommodation) for any training held abroad (Africa & France).
- Assist candidates with registration for various seminars and invoicing.
- Maintaining and nurturing the relationship between the Agency and the CEFEB Alumni Association (ASSAC-CEFEB).
- Coordinate the logistical organization of CEFEB seminars held in Cameroon.
- Update the statistical tables relating to the training of local executives.
- Track seminar billing issues and regulations.
3. Other / Transversal
- Organization in pairs (permanences, holidays, etc.) with the Assistant of the “Green” Pole of the agency.
- Other specific missions.
PROFILE
The selected project assistant should have the following qualifications:
- Graduate of a minimum BAC + 2 (BTS, DUT, etc.) in secretarial management, or office automation, IT management, communication, social sciences or related disciplines.
- Professional experience of at least five (05) years in a similar position.
- A minimum experience of at least three (3) years in supporting the management and monitoring of development projects with external funding in Cameroon.
- Excellent written and oral communication skills in French, with a good working knowledge of English.
- Excellent command of the usual office tools (Word, Excel, PowerPoint, etc.) and digital communication (Outlook, Skype, etc.).
- Endowed with a strong versatility, dynamism, rigor, discretion; a very good ability to adapt, showing great autonomy, work organization, very good interpersonal skills and real communication, writing, analysis and synthesis skills.
Terms
- Type of contract: Interim (1 or 2 years).
- Location: Yaoundé .
Constitution of the file
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CV + cover letter addressed to the Director of AFD
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To be sent to afdyaounde@afd.fr
Deadline: July 28, 2023 at 12:30 p.m.
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