*Job Title: Financial and Administrative Assistant Needed at an Int. NGO, Populations Services International (PSI)*

Job Title: Financial and Administrative Assistant

Travel Requirement: Less than 10% of the time

• Who are we?

Populations Services International (PSI) is a network of locally and globally connected organizations working to achieve consumer-driven, people-centered healthcare that ensures quality, affordable care wherever and whenever needed. Our roots in sexual and reproductive health have evolved into a broader mission. Today, we work with the public and private sectors, as well as local communities, prioritizing people’s voice and choice and developing solutions to meet their essential health needs. Over the past five decades, we have helped push boundaries, break taboos, set trends, and develop innovative solutions to complex global health challenges. PSI has been present in Cameroon for over 30 years, with a portfolio of projects and programs focused on malaria, reproductive health, child survival, and HIV and hepatitis prevention.

• Join us!

PSI brings together and mobilizes skills both locally and globally, in compliance with its Code of Ethics and its Values, namely:

• Collaboration: You can work independently but thrive as part of a team.
• Trust: You know your manager and team will support you, and you want to earn that same trust from your teammates.
• Pragmatism: You take the plunge and maintain momentum even when things are ambiguous and don’t let perfection trump sufficient.
• Honesty: You are not afraid to speak up and say what you think.
• Measurement: You set clear, challenging goals and hold yourself accountable for achieving measurable results.
• Commitment: You are independent and a free thinker, but you are willing to embrace the team’s direction and commit to its success.

The new member is expected to play a crucial role within the organization by contributing to the smooth running of daily operations while ensuring rigorous financial management. He or she must combine management, accounting, and logistics skills to effectively contribute to the management of daily tasks and the financial health of the organization.

• What are we looking for?

For the implementation needs of the interventions of the Cameroon platform, PSI would like to secure the skills of an Administrative and Financial Assistant. Under the supervision of the Project Director of the Access to Reproductive Health Program (PASSR), he/she will ensure the practical management of administrative, financial and logistical aspects in collaboration with the support services of PSI Cameroon. He/she ensures the proper administrative and financial monitoring of the project.

• Working conditions and other key information about the position:
• Position: based in Garoua
• Career Level: S3
• Job Level: Intermediate
• Status: Local Post
• Contract Type: Fixed-term contract (2 years)
• Start date: April 2025
• Travel requirement: less than 10% of the time
• Reports to the Program Manager
• The post holder will be placed on a salary scale in accordance with PSI Cameroon standards and will benefit from capacity building training to the extent that the platform allows;
• Remote work: Allowed
• Your contribution

For this position, the candidate will have to demonstrate, through previous experience, that he/she can effectively carry out the missions listed below. This list is not exhaustive and summarizes the main responsibilities and requirements. The incumbent may also be responsible for tasks not mentioned. Provide Administrative Support

• Provide support in the administrative management of the project;
• Draft administrative correspondence;
• Ensure the circulation of official mail;
• Provide technical support to project staff and provide them with resources and expertise in areas of administrative management;
• Carry out the recording and classification of the various documents received; Support and monitor all project purchases;
• Provide logistical support for the organization of project seminars and workshops;
• Receive travel advance requests and supporting documents for activity expenses for signature;
• Ensure the circulation of information, communicate with PSI services and external partners;
• Ensure logistics (reservation and travel);
• Attend meetings and prepare reports and minutes;
• Provide support in the management of general resources
• Ensure the availability of cleaning products and management of the small stock of office equipment;
• Monitor the establishment and renewal of administrative documents relating to the organization’s rolling stock and/or verify the updating of administrative documents for equipment rented from third parties;
• Ensure fuel replenishment according to current solutions.

Provide support in financial management

• Manage accounts payable and receivable;
• Maintain bank statements and perform bank reconciliations;
• Maintain financial records;
• Ensure petty cash management in accordance with current procedures
• Assist in developing the budget and forecasts;
• Assist with audits;
• Ensure that supporting documents are returned to headquarters on time;
• Provide the necessary support for the preparation of financial reports.
• Education
• Essential: Minimum (Bac+2) in Administration, logistics, Management, Accounting or Finance.
• Desired: Minimum (Bac+3) in Administration, logistics, Management, Accounting or Finance.
• Experience
• Minimum two (02) years of professional experience (required) in a similar position, preferably in a relevant organization or in an international NGO.
• Required skills:
• Plan and organize work
• Mastery of new technologies
• Have proven mastery of the office suite;
• Have knowledge of data analysis;
• Write and speak fluently in French or English; fluency in the other language strongly recommended.
• Personal qualities:
• Develop and maintain a work environment based on respect for diversity
• Be able to demonstrate skills in human relations management, communication and individual development;
• Have a sense of organization
• Demonstrate integrity, honesty and good moral character
• Promote and defend the organization’s priorities
• Focus on results and excellence
• Have a structured mind and good oral and written expression skills;
• Have a willingness to work under pressure and to challenge oneself;
• Preparation and submission of the application file:
• Cover letter;
• Detailed curriculum vitae;
• Photocopies of the required diplomas. A verification of the Diplomas will be carried out for the successful candidate;
• Photocopies of documents that justify the candidate’s experience (employment contracts, employment certificate, relevant work certificate);
• Three professional references who are not related to the candidate (including two from the last two employers).
• How to Apply

Please use this link to apply for a Financial and Administrative Assistant position. NB : Only applications from candidates authorized to work in Cameroon will be considered. Our employment policy

• PSI is an equal opportunity employer and encourages applications from qualified individuals without regard to race, religion, color, sex, age, national origin, disability, marital status, matriculation, political affiliation, family status or responsibilities, identity or, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, disabled veteran, status as a member of the armed forces or employment status.
• PSI is an equal opportunity employer and strongly encourages applications from women.
• Only shortlisted candidates will be contacted.
• PSI reserves the right to recruit at a lower level or on the basis of a modified job profile.
• References are required and the successful candidate will be required to undergo a background check.
• The final selected candidate will have to submit an extract from their criminal record before actually taking up their duties.
• PSI offers variable salary scales for this position, depending on the candidate’s diploma, number of years of experience and strengths.
  Location: Garoua, Cameroon

APPLY HERE: https://careers-psi.icims.com/jobs/3921/assistant-financier-et-administratif/login

Done in Yaoundé on February 12, 2025

Country Representative

Daniel Christian KOKO

OFCCP24