Jobs Opportunities: 02 Corporate Services Assistant Interns – Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Corporate Services Assistant Intern x2 (08/22 YAO)
The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organizational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Job Category  
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Job Subcategory
Estates
Job Description (Roles and Responsibilities)  
Main purpose of job:

This is an exciting multi-hatted role with responsibility for a varied range of Corporate Services (‘management section ‘) support activity. This role assists in the effective delivery of the platform that is, in turn, essential to the functioning of the British Government’s diplomatic activities in Cameroon.

The successful applicant will need to demonstrate the ability to learn and adapt quickly and to work independently with minimal supervision. They will need to exercise good judgment and demonstrate excellent organizational skills including time management and the ability to prioritize effectively. Much of this role takes place away from the main High Commission building.

Roles and responsibilities:

Support the Corporate Services Officer to maintain the British High Commission’s office and residential property portfolio
Manage the work request data management process; ensure all tabs are accurately captured and are updated with new information throughout the work life cycle
Track and manage utility bills
Ensure proper documentation of minutes of meetings during the regular corporate services update meetings, and contractors meetings, amongst others
Serve as relief and alternate BHC Receptionist, receiving calls and directing visitors. Receive and sort mail including diplomatic mail
Carry out market survey as required to update and maintain current the agreed supplier list
Schedule and arrange technical review panels as required for tenders and contracts. Support contract manager to file and keep up-to-date contract management files for contracts
Assist in carrying out store inventories and spot checks as requested
Manage stationery and IT consumables stores. Maintain up-to-date stores records and records of issuances. Notify IT lead when reorder levels have been reached
Other ad hoc support including filing, scanning etc.
Resources managed:

Office issued mobile phone and laptop
Personal Protective Equipment
Essential qualifications, skills and experience
University degree
A can-do attitude with strong team working and customer service skills
Interest in a career in management, administration or logistics
Strong organizational skills with attention to detail and accuracy
Good written and verbal communication skills
Competence in Microsoft Office applications including Word, Outlook and Excel
Ability to prioritize a range of work streams in order to deliver efficiently
Language requirements:

Language: English and French

Level of language required: Operational proficiency

Desirable qualifications, skills and experience  
Commercial and or technical background
Previous experience in an office environment
Required behaviors
Seeing the Big Picture, Changing and Improving, Managing a Quality Service, Delivering at Pace, Communicating and Influencing, Working Together
Application deadline
28 December 2022
Grade
Internship
Type of Position
Fixed Term
Duration of Post
6 months
Region
Africa
Country/Territory
Cameroon
Location (City)
Yaounde
Type of Post
British High Commission
Salary
XAF 200,000 per month
Start Date
1 February 2023
Other benefits and conditions of employment
Learning and development opportunities:

Staff induction, on-the-job opportunities and a wide range of UK Civil Service/FCDO International Academy e-courses

Additional information
Please check your application carefully before you submit, as no changes can be made once submitted.
The British High Commission will never request any payment or fees to apply for a position.
Employees recruited locally by the British High Commission in Yaounde are subject to Terms and Conditions of Service according to local employment law in Cameroon.
All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
The responsibility lies on the successful candidate to;
1.Obtain the relevant permit
2.Pay the fees for the
permit 3.Make arrangements to relocate
4.Meet the costs to relocation
Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the local equivalent income tax amount.
Information about the Civil Service Success Profiles can be found on this link: https://www.gov.uk/government/publications/success-profiles
 Please note: Job grade AA=A1, AO=A2, EO=B3, HEO= C4, SEO=C5
Reference checking and security clearances will be conducted on successful candidates.
Please log into your profile on the application system on a regular basis to review the status of your application.

All applications must be submitted ONLINE at:  https://fco.tal.net/vx/lang-en-GB/mobile-0/appcentre-1/brand-2/candidate/so/pm/4/pl/1/ opp/18775-Corporate-Services-Assistant-Intern-x2-08-22-YAO/en-GB