Jobs Opportunities: 05 DATA CLERKS,

Position Title: Data Clerk: Shwari Health Association Cameroon (SHAC)

Reports to: Site M&E /CUPSE GTR
Location of Work: East and Center Region
Number of Position: 05

Shwari Health Association Cameroon is a locally registered organization with a vision to ensure the provision of quality, effective and innovative evidence-based solutions to address health systems challenges within the health sector in Cameroon and beyond with a special focus to children and adolescents. To achieve this, Shwari Health Cameroon uses proven community strategies to identify HIV infected children and adolescents, refer them to health facilities for initiation on treatment, support and accompany them through treatment to ensure they remain in care and achieve viral suppression. Our mission is to be one of the most sought-after implementations science associations in Cameroon that uses evidence-based strategies to effectively cover the ‘Know-Do’ gaps in the provision of health services. We aim to achieve this through the application of modern evidence generation and synthesis methods to understand operational contexts so as to motto strategies that could make the implementation efforts more effective and efficient. SHWARI Health Association, in partnership with Georgetown University’s Center for Global Health Practice and Impact (CGHPI), the Government of the Republic of Cameroon’s Regional Technical Groups (RTGs), will be implementing a project titled SAFECARE-Cameroon, which is a 5-year CDC/PEPFAR-Funded project. SAFECARE-Cameroon’s goal is to develop, implement, and sustain comprehensive facility and community-based HIV services for children, adolescents, and adults in Cameroon in PEPFAR supported regions of the country and support the country to quickly track its progress to achieve HIV epidemic control . As a result, SHWARI Health Association Cameroon (SHAC) is recruiting for the following program implementation positions. These positions will be based in Yaoundé or Bertoua.

SHAC Office Positions

Position Overview:
The Data Clerk is a person working in a health facility with a comprehensive HIV care service.
The main objective of the data clerk is to help the health facility in the follow-up of people living with HIV (PLHIV) by ensuring high quality documentation of primary data sources and entering the data into the information system of the health facility; maintaining electronic databases and producing reports. This helps to measure and monitor the services offered to PLHIV and their effect on the health of patients followed at the UPEC of the health facility and those that are being followed up in CBOs attached to the health facility.

Job specific duties and responsibilities
Main Functions
• Maintain all patient tracking tools (records) appropriately for appropriate patient follow-up by all care providers during each clinic visit. Including secure, confidential, and timely storage of all patient monitoring tools during each clinic visit;
• Ensure the complete and accurate transcription of all patient information visiting the clinic, from physical versions (patient file, registry, and document from other sources) into the hospital’s health information system (DAMA, EMR); Ensure the accuracy and validity of the information transcribed in the health information system of the health facility; • Provide all healthcare providers (doctors, nurses, APS) with data to improve the quality of continuous patient care within the framework of objectives 95-95-95 in health training; • Produce specific reports and actively monitor the main activities and indicators at the level of the health facility to improve the quality of the service offer. • Ensure high concordance of patient information from all data source at the facility, primary and secondary data sources Specific Functions • Keeps track of received data and source documents; • Prepare and sort source documents, identify, interpret and verify the accuracy of the data to be entered. • Enter data according to the required formats of the health information system of the health facility, between the alphabetical, numerical, or symbolic data of the source documents in the computer format displayed on the screen and between the necessary codes; • Check for outdated data and make necessary changes to electronic records; • Compare entered data with source documents, or re-enter data in on-screen verification format to detect errors; • Capture those responsible for documenting primary data sources to resolve questions, inconsistencies or missing data; • Review and make the necessary corrections to the data entered; • Contribute to the establishment and maintenance of an effective case management system; • Generate reports and respond to requests for data entered at the request of UPEC, RTG/DRSPC, or SHWARI officials; • Ensure the confidentiality of databases and respect data integrity and security policies according to MINSANTE’s applicable laws; • Generate, if necessary and for each APS, the list of all patients in the cohort lost to follow-up and document the results of the follow-up of these patients in the hospital’s health information system; • Generate, if necessary, for each APS the list of patients expected at UPEC for the collection of ARVs;

• Enter data related to specific activities of PLHIV, such as home visits and other community activities, support groups, and enhanced adherence for patients with a high viral load, into the health facility information system;
• Enter weekly input management reports into the health facility’s dedicated information system
• Enter monthly reports on input consumption, ie dispensation data collection report, stock monitoring report and dispensation form (patient by protocol) into the health facility’s dedicated information system.

• Provide physicians and nurses as required with a list of patients who are not receiving all the quality care required by the quality improvement objective; • Contribute to the monitoring of efforts to improve the quality of HIV care services in health facilities; • Produce a daily report of activities/achievements; • Produce a weekly report presenting achievements for key indicators by gender and age groups; • Prepare all periodic reports (weekly, monthly, and quarterly) and provide them whenever necessary while performing file backup operations. • Ensure the safety and security of electronic equipment (computers, printers,…) capture and processing of UPEC data; • Participate in all planning and coordination meetings of the health facility in particular the UPEC data validation meetings. • Perform basic data analysis and provide feedback to UPEC Management team. • Participate and support routine data validation sessions at UPEC • Contribute to the collective effort to improve the performance of UPEC as necessary. Deliverables: Each day: a daily report, a UPEC achievements report sheet, which will be validated by the health facility’s M&E and sent electronically to SHWARI and GTR. Each week: a weekly report, revised and validated by the M&E site, a copy of which will be given to the UPEC coordinator or major for revision and transmission to the SHWARI focal point each Friday. At the end of each month: A monthly report, validated by the UPEC coordinator or major and forwarded according to SHWARI and GTR formats no later than the 3rd of each month following the reporting month. Qualifications, skills and Experience: • The applicant should hold a GCE Advance Level, Baccalaureate or any relevant diploma; • The Data Clerk should have at least one year experience in HIV care or computer science; • General knowledge in use of applications like MS Word, MS Excel, power point; • Effective time management Skills; Fluency in written and spoken French or English.