MANAGEMENT ASSISTANT (F/M) – KP STRATEGIE SARL
As part of the development of its activities, a young industrial company in the area is looking for a management assistant.
MISSIONS
Administrative area:
- Establishes the annual social and fiscal calendar for the various entities, ensures the updating of social and tax documents and documents as well as the payment of various taxes and fees on time
- Organizes the system then ensures the classification and archiving of the organization’s documents
- Ensures the establishment and renewal of rolling stock documents
- Ensures insurance of rolling stock, people and property of the organization
Secretariat Domain:
- Manage schedules, organize meetings, missions, trips and trips for employees
- Performs all classic secretarial tasks (management of mailboxes, drafting of letters, transmission of letters, entry and processing of documents, transmission of letters, etc.)
- Ensures the development, dissemination, compliance and updating of framework documents (internal regulations, collection of policies, procedures manual, work instructions, etc.)
- Establish a good incident, accident and problem management system and ensure its operation
- Create and/or manage the worker directory and ensure it is updated regularly
Area of management control and internal audit:
- Organizes and cross-references the management information of the different entities, carries out analyzes and reconciliations then produces summary reports
- Assists the CEO/Manager in developing his personal budgets, ensures their execution and periodically produces comparative statements.
- Participates in the development of budgets and ensures their execution.
- Monitors the contributions of the various tontines
- Ensure proper cash management on a daily basis
- Ensure the accounting processing of information and/or reassure myself that the organization’s accounting database is updated regularly.
Human resources area:
- Participate in the recruitment of workers
- Implement both the tools and the performance measurement system and ensure periodic evaluation of staff
- Ensure administrative management of personnel (monitoring leave, absences, performance, edits pay slips, prepares staff schedules, updates each employee’s file, etc.)
- Set up the system (manual, electronic, etc.) for managing staff presence, ensure its proper functioning and use the information resulting from it.
Information system domain:
- Set up and/or administer the organization’s computerized management system, Ensure computer security and regular backup of computerized data
- Ensure the creation and/or management of the organization’s telephone fleet.
Logistics and transport field:
- Ensure the development and execution of maintenance plans for equipment and/or devices (production equipment and/or devices, transport equipment and/or devices, air conditioning equipment and/or devices, etc.)
- Develops the renewal plan for equipment and/or devices that can be depreciated over time
- Sets up and/or administers the tracking system (GPS, etc.) for rolling stock.
Marketing commerce sales domain:
- Collects needs for marketing and sales development, analyzes the profitability of needs and ensures the efficient use of resources
- Ensures the availability of resources (material, financial, human, etc.) necessary for marketing and commercial events and actions.
Purchasing and supply area:
- Manage the supplier database
- Researches, selects suppliers and negotiates the best purchasing conditions (deadlines, prices, payment facilities, etc.)
Area of hygiene, safety, environment:
- Ensures the implementation of the right hygiene and health management tools throughout the organization
- Manage the surveillance cameras of all entities as well as the organization’s guards and security guards.
PROFILE
Academic training:
- Minimum BAC +2 in accounting, management or related training
Professional experience:
- 4 years in a management department, in an administrative department or in a similar position.
Specific skills and know-how:
- General Accounting
- Administrative and tax management
- Forward planning
- Project management
- Human Resource Management
- Knowledge of Excel, Word, Powerpoint software
- Secretariat
Negotiation, conflict and crisis management techniques
Knowledge of taxation would be an asset
Knowledge of Sage sari or ERP would be an asset
Know how to:
- Versatile
- Be rigorous, methodical and organized
- Initiative,
- Adaptability
- Have a sense of confidentiality
- Have organizational skills and particular attention to detail
File: Curriculum Vitae
Interested candidates are asked to send their CV by email to rh@kpstrategy.cm or by whatsapp to the number: (237)658678993.
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