PURCHASING MANAGER – UNESCO
Extension number: 6CMADM0002RP
Class: P-3
Supervisory sector: Administration and management sector (ADM)
Duty station: Yaounde
Job Family: Administration
Type of contract: Fixed-term appointment
Duration of the contract: 2 years with possibility of extension
Recruitment open to: Internal and external candidates
Deadline for applications (midnight Paris time): 03-SEP-2022
Core Values of UNESCO: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
SUMMARY OF JOB DUTIES
Under the direct supervision of the Finance and Administration Manager of the Regional Office, and in close collaboration with the regional program teams as well as with the Head of Procurement and Contracts and the staff of the OPS Section at Headquarters, the incumbent must provide services and advice adapted, economical, effective, efficient, manage according to the risks incurred and of the best quality in terms of procurement and contracts for the UNESCO Regional and Field Office as well as for the programs in the region. The incumbent will ensure best value for money and fairness, integrity and transparency of processes in accordance with the Organization’s regulations, rules and procedures as well as international standards and best practices.
1. Purchasing management
• Work closely with regional and country program teams to develop procurement and contract (contract) award strategies that prioritize initiatives to improve operational capabilities, efficiency, compliance, monitoring and reporting.
• Develop and manage procurement plans to support complex program procurement and contracting requirements at regional and national levels.
• Advise requisitioners/purchasers and recipient entities on all procurement and contract matters, providing expert support and advice at all stages of the procurement cycle or process. Propose innovative solutions to resolve problems/conflicts related to complex procurement activities of purchasing and awarding contracts (markets).
• Prepare/supervise the preparation and distribution of tenders and manage/conduct all aspects of the evaluation of tenders and proposals.
2. Contract management
• Review contract documents, arrangements and submissions for approval by appropriate authority, including Legal Affairs and/or HQ Contracts Committee.
• Evaluate and establish work program and schedule for ongoing and new contracts.
• Analyze and evaluate vendor bids considering various factors affecting cost, technical specifications, implementation schedules, reliability and after-sales service/completion implications, ensuring optimization of resources and ensuring value for money.
• Oversee compliance with contractual agreements, recommend contract modifications and extensions, manage price reviews and contract renegotiations, and advise parties involved on contractual rights and obligations as appropriate.
3. Supervision and capacity building
• Manage the work of procurement and contracting (contracting) staff within the Office and in the region, as required, provide development, professional development and capacity building, organize and monitor the training of the staff in awarding contracts (contracts) online and at CIPS, and proactively promoting ethics and sustainable procurement.
• Provide expertise, guidance and technical support to build capacity, expertise, integrity and compliance standards across the Office and at country level across the region.
• Organize and provide internal training on contract management.
4. Representation, partnerships and networking
• Represent the Office in the United Nations Management Team (OMT) Procurement Working Group set up by the United Nations Country Team (UNCT) to advise on procurement issues, contracts and the supply chain.
• Act as UNESCO focal point for United Nations common procurement at country level.
SKILLS (Basic / Managerial)
Communication (F)
Responsibility (F)
Innovation (F)
Sharing of knowledge and constant desire for improvement (F)
Planning and organization (F)
Results culture (F)
Team work (F)
Professionalism (F)
REQUIRED QUALIFICATIONS
Education
• Advanced university degree (Master’s degree or equivalent) in business administration, public administration, commerce, engineering, law or related field.
• A professional certification such as CIPS (Chartered Procurement and Supply Professional).
Professional experience
• At least four (4) years of relevant professional experience in procurement, supply chain or supply chain management, including 2 years of experience acquired at the international level.
• Professional experience in advising, presenting and explaining alternative solutions and approaches.
Skills and competences
• Knowledge and understanding of UNESCO’s institutional mandates in the country and region.
• Ability to coordinate and monitor own work plan and that of those under his/her supervision.
• Ability to provide quality and timely support and services.
• Ability to work in a multicultural environment and to establish good working relationships with external and internal partners.
• Ability to take initiative and seek innovative ways to improve results.
• Ability to analyze and assess needs, apply strategies, develop plans, mitigate risks and ensure value for money, transparency, integrity and fairness in the field regional and country office procurement and contracts.
• Ability to analyze complex program procurement and contracting requirements at regional and country levels, as well as supply chain considerations.
• Ability to identify potential collaborations for future activities based on developments or trends.
• Ability to interpret and strictly apply a wide range of procurement and contract governance regulations, processes, guidelines, frameworks, standards and other directives.
• Ability to work independently and provide supportive leadership.
• Ability to establish constructive internal and external working relationships.
• Ability to influence decision making.
Languages
• Excellent knowledge (written and oral) of French.
DESIRED QUALIFICATIONS
SALARIES AND ALLOWANCES
UNESCO salaries consist of a basic salary and other benefits which may include, where applicable: 30 days of annual leave, family allowances, health insurance, pension scheme, etc. The annual starting salary for this post is approximately US$87,518.
For full information on salaries and allowances, please see our Guide to Employee Benefits .
SELECTION AND RECRUITMENT PROCESS
Please note that all applicants must complete an online application and provide complete and accurate information.No changes can be made to the submitted application.
Candidate assessment is based on the criteria in the vacancy announcement and may include tests and/or assessments, as well as a competency-based interview.
UNESCO uses communication technologies such as video or teleconferencing, e-mail correspondence, etc. for the evaluation of candidates.
Please note that only selected candidates will be contacted and applicants in the final selection stage will be subject to reference checks based on the information provided.
UNESCO recalls that the overriding consideration in the recruitment of staff should be the need to provide the Organization with the services of persons possessing the highest standards of work, competence and integrity. UNESCO applies a zero tolerance policy towards any form of harassment. UNESCO is committed to achieving and maintaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all levels. In addition, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Applications from nationals of non- and under-represented Member States particularly welcome and strongly encouraged. People from minority and indigenous groups, as well as people with disabilities, are also encouraged to apply. All applications will be treated with the utmost confidentiality. Global mobility is required for staff appointed to international positions.
UNESCO does not charge any fees at any stage of recruitment.
Apply here: https://careers.unesco.org/job/Yaounde-Responsable-des-Achats/752006602/
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