JOB OFFERS
Danish Refugee Council (DRC)
RECRUITMENT NOTICE FOR 02 FINANCE ASSISTANTS

Position title:     ASSISTANTS (ES) FINANCE
Line supervisor: Team Leader Finance / Administration
Place of work Meiganga, Garoua-Boulaï (with 30% travel to the field and 70% to the place of employment).
Work area: Adamaoua and East, Cameroon

 

 

CONTEXT

The Danish Refugee Council (DRC) is a private and independent humanitarian organization working on all aspects of the refugee cause in around 30 countries around the world. It is the first Danish NGO operating internationally for the protection of refugees and internally displaced persons against persecution and for the promotion of durable solutions to the problems of forced immigration and conflicts. All of DRC’s action is based on humanitarian principles and human rights, in accordance with United Nations conventions and the code of conduct of the ICRC and NGOs during disaster relief operations.
The approach to protecting and assisting populations affected by conflict is provided in a long-term and rights-based approach to ensure a coherent and effective response to the challenges of today’s conflicts.
The assistance consists of humanitarian aid, rehabilitation, support for returnees and repatriates as well as the promotion of long-term solutions to displacement and its causes. In addition, supporting and building the capacity of local and national authorities is an integral part of DRC’s work.

 

 

 

THE POST
Under the direct supervision of the Admin / Finance Team Leader, the Finance Assistant is responsible for preparing payments (cash, bank check and bank transfer) from suppliers as well as professional advances for DRC employees. He/she manages the fund during its opening hours. He/she records cash and bank movements daily in Dynamics and attaches the accounting receipts. He/she ensures the archiving of accounting documents and actively participates in the preparation of financial audits.

LINE SUPERVISOR:
Admin / Finance Team Leader

TASKS AND RESPONSIBILITIES
 PAYMENT MANAGEMENT
– Receipt and verification of payment requests; ensure that files comply with DRC procedures;
– Prepare e-banking operations for validation by authorized persons;
– Prepare transfer orders and have them signed;
– Prepare bank checks and have them signed;
– Submit signed transfer orders against discharge to the bank;
– Contact suppliers for payment remittance (cash or checks) during payment hours (Mondays, Wednesdays and Friday mornings from 9 a.m. to 1 p.m.);
– Obtain vendor check remittance releases.

 CASH MANAGEMENT
– Check the payment requests sent by the logistics department for all supplier payments in cash (check the validation of the budget manager);
– Anticipate payments in cash from suppliers during the opening hours of the cash register;
– Prepare professional advances of DRC employees for payment during the opening hours of the cash register;
– Settle professional advances using DRC formats (request for professional advance, closure of professional advance);
– Complete the table for monitoring professional advances;
– Prepare cash supply requests to ensure that the balance is always sufficient to cover expenses (request validated by the finance / administration team leader);
– Make a daily reconciliation of cash inventory and balance in Dynamics;
– Communicate any cash discrepancy to the Admin / Finance team leader;
– Communicate any suspicious and/or non-compliant expenditure with DRC’s accounting and financial procedures to the finance/administration team leader and/or the area manager;
– Perform a weekly (weekend) cash reconciliation signed by the finance / administration team leader.

 ACCOUNTING ENTRY IN DYNAMICS
– Respect the weekly and monthly closing deadlines of the accounting journals communicated by the finance / administration team leader;
– Enter cash and bank movements (debit and credit) daily in Dynamics;
– Make scans of all financial documents justifying cash and bank movements;
– Upload (attach) daily accounting documents in Dynamics;
– Do the weekly closing of the accounts under the supervision of the finance / administration team leader and the area manager;
– Enter the expenses to be distributed on the basis of the Excel file transmitted by the finance / administration team leader.

 ARCHIVING OF ACCOUNTING DOCUMENTS (Cash and Bank)
– Archive all accounting documents using the Dynamics Voucher number;
– Ensure that archiving is done daily and that it meets DRC requirements.

 PREPARATION OF FINANCIAL AUDITS
– Preparation of all accounting documents requested by the auditors;
– Make a first check of these accounting documents and communicate any problem to the finance / administration team leader.

KEY REQUIREMENTS
1. Qualifications
• Bac + 2 minimum in the fields of accounting, finance or management.
• Have relevant knowledge of cash management;
• Good knowledge of Word and Excel software;
• Have good filing skills;
• Have very good communication skills, be flexible and able to work under pressure;
• Like meticulous work and have a concern for quality.

2. Experience

Minimum 1 year of experience in an accounting department of an international NGO
3. Personal Qualities

• Rigorous;
• Honest ;
• Discreet ;
• Organized;
• Be able to work under pressure at a high pace;
• Strong understanding of humanitarian engagement.

4. Languages

​​• Proficiency in spoken and written French.
• Intermediate level of spoken and written English.

PRACTICAL DETAILS
LEVEL: The position of Financial Assistant/Accountant is classified in band I of DRC jobs.
DURATION OF THE CONTRACT: 12 months.
DEADLINE FOR APPLICATIONS:  Wednesday February 22, 2023 at 5:30 p.m.
START DATE: as soon as possible

 

The application files must be submitted in a sealed envelope with the mention “Title of the position” containing a letter of motivation, a Curriculum Vitae, the contacts and the e-mail addresses of three references, in the DRC offices of Meiganga located in the Haoussa or Djohong district opposite Lamidat, Garoua-Boulai or sent electronically to the following address: CMR-RECRUITMENT@drc.ngo Only candidates selected on the shortlist will be contacted.
Female candidates are strongly encouraged.